Printing

This article describes the �鶹��Ƶ printing policies, how to use the �鶹��Ƶ print accounting system and how to locate and install printers around campus.

�鶹��Ƶ print accounting policy

�鶹��Ƶ will implement a print policy in fall 2009 to track and appropriately charge for printing both black and white and color documents on campus.

Students

Students are given 600 "printing units" per academic year at no charge on all college-owned printers. One printing unit is defined as one side of an 8.5" x 11" page on a black and white printer. A single side of an 8.5" x 11" page printed on a color printer counts as 4 units.

Any printing that exceeds the initial 600 units will be charged to the student at a rate of $0.05 per printing unit. This equates to $0.05 per 8.5" x 11" side on a black and white printer, and $0.20 per 8.5" x 11" side on a color printer. Unused printing units will not carry over to a subsequent year. See Printing charges for a summary of these charges, along with additional details about large paper (11" x 17") charges.

After using their free printing units, users will need to log in to and authorize their student account to be billed at the end of the month for the dollar amount they select. For more information see Adding funds to your account.

Faculty, staff, and departments

Faculty and staff are encouraged to use their departmental printers. Non-departmental printers may be used, but printouts will be charged against departmental accounts. Faculty and staff should not add funds to their account manually. Instead the department will receive a bill at the end of each month for payment.

Non-�鶹��Ƶ users

Non-�鶹��Ƶ users may print on the public printers in the library. Individuals will need to register a username and password for their account and purchase a prepaid card from the library staff. More information can be found at Guest printing

Printing charges

The following summarizes charges for various printing sizes and types. All charges given are per side.

Paper size	Type of printing	Charge
8.5" X 11"	black and white	$0.05 (1 unit)
8.5" X 11"	color	$0.20 (4 units)
11" x 17"	black and white	$0.10 (2 units)
11" x 17"	color	$0.40 (8 units)

Using the print accounting system

Releasing print jobs

1. Point your web browser (i.e. Firefox, Safari, etc) to
2. Enter your �鶹��Ƶ email username and password and click Login
3. On the toolbar on the top of the webpage click Jobs Pending Release
4. From the list of pending print jobs, locate the job(s) you would like released
5. Click print next to each job you would like to release. If you would like to cancel your job click the corresponding cancel button
6. Click Logout on the toolbar at the top of the webpage if you are finished printing documents

Note: Please make sure you are being charged the correct amount before printing. You may have color turned on when you only need black and white.

Checking your balance

1. Point your web browser (i.e. Firefox, Safari, etc) to
2. Enter your �鶹��Ƶ email username and password and click Login
3. On the toolbar on the top of the webpage click on Summary
4. Your balance will be reflected under the Summary box under Balance

Adding funds to your account (Students Only)

1. Point your web browser (i.e. Firefox, Safari, etc) to
2. Enter your �鶹��Ƶ email username and password and click Login
3. On the toolbar on the top of the webpage click on Add Credit
4. Select the amount of money you would like to add to your account from the values provided. If you need more than the provided value, just add funds multiple times. This ensures you will not accidentally add to much
5. Click the Add Value button to complete the transaction
6. If successful you should see a confirmation on the top of your screen

Requesting a refund

1. Point your web browser (i.e. Firefox, Safari, etc) to
2. Enter your �鶹��Ƶ email username and password and click Login
3. On the toolbar on the top of the webpage click on Transaction History
4. Locate the job you would like to request a refund for and click the Request a refund link next to that specific print job
5. Fill out the reason why you feel you should have a refund and click Submit
6. Someone from the Technology Helpline contact you regarding your refund

Print locations/adding a printer

Residence halls

�鶹��Ƶ Technology Services offers students the option of printing to the black and white printers in the residence hall's computer labs.

GTS fully supports the printers in these labs. If a printer is low on toner, paper, or having issues, simply call the Technology Helpline (x6111) for assistance.

Users can print to the residence hall printers from the residence hall computers or they can install the printer on their own personal computer.

Use the following instructions to install a residence hall printer on your computer:

• Adding a residence-hall printer

Academic computer labs

�鶹��Ƶ Technology Services offers students the option of printing to the black and white and color printers in the computer labs of academic buildings and the library. For a list of these printers see the list of GTS supported printers in academic buildings

Color and large format printing are available at some cost. When printing in the academic labs, your print jobs will first reach a print release station that will track your print usage. Go to to release your print job. For more information on the releasing your print jobs see releasing your print jobs above.

GTS fully supports the printers in these labs. If a printer is low on toner, paper, or having issues, simply call the Technology Helpline (x6111) for assistance.

Users can print to an academic lab printer from the computers in that lab or they can install the printer on their own computer.

Use the following instructions to install an academic lab printer on your computer:

• Adding an academic printer

See also

• Large format printing
• Environmentally friendly printing