Difference between revisions of "Printing"

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This article describes the 鶹Ƶ printing policies, how to use the 鶹Ƶ print accounting system and how to locate and install printers around campus.
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This article describes the printing policies at 鶹Ƶ and includes links for using the 鶹Ƶ print accounting system, locating and installing printers around campus and using the print accounting system.
  
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==鶹Ƶ print accounting policy==
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{{PrintQuickLinks}}
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鶹Ƶ will implement a print policy in fall 2009 to track and appropriately charge for printing both black and white and color documents on campus.
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===Students===
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==鶹Ƶ Print Accounting Policy==
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Students are given '''600 "printing units"''' per academic year at no charge on all college-owned printers. One ''printing unit'' is defined as '''one side of an 8.5" X 11" page''' on a '''black and white''' printer. A single side of an 8.5" X 11" page printed on a '''color''' printer counts as '''4 units'''.
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鶹Ƶ uses a print accounting system for tracking and charging for both student and staff locations, for printers and copiers. The system is supported through both the Technology Services and Mail and Printer Services Departments and Marco on campus. 鶹Ƶ has been using a print accounting system since 2010.
  
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Any printing that exceeds the initial 600 units will be charged to the student at a rate of '''$0.05 per printing unit'''. This equates to $0.05 per side on a black and white printer, and $0.20 per side on a color printer. Unused printing units will not carry over to a subsequent year.
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After using their free printing units, users will need to log in to [http://print.gac.edu print.gac.edu] and authorize their student account to be billed at the end of the month for the dollar amount they select.  For more information see [[#Adding_funds_to_your_account|Adding funds to your account.]]
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===Student Print Account Policy===
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Students are allowed and encouraged to install the printers in the residence halls and academic labs on their personally owned computers.  For installation directions, please see: [[Adding_a_Student_Lab_Printer | Adding a Student Lab Printer]]. For more information on using the Print Account system for students, please see: [[Using the Student Print Accounting System]]
  
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===Faculty, staff, and departments===
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鶹Ƶ Technology Services fully supports the printers in these locations.  If a printer is low on [[toner]], paper, or having issues, simply call the [[Technology Helpline]] (507-933-6111) for assistance.
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Faculty and staff are encouraged to use their departmental printers.  Non-departmental printers may be used, but printouts will be charged against departmental accounts.  '''Faculty and staff should not add funds to their account manually.'''  Instead the department will receive a bill at the end of each month for payment.
 
  
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===Non-鶹Ƶ users===
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The print accounting system charges and tracks printing.  A single side of a single page (8.5" x 11") costs $0.06 to print in black and white.
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Non-鶹Ƶ users may print on the public printers in the library.  Individuals will need to register a username and password for their account and purchase a prepaid card from the library staff. More information can be found at [[Guest_printing|Guest printing]]
 
  
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===Printing charges===
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====Adding Money====
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The summary of print charges (per '''side''') is as follows:
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Money can be added to student print accounts at any time.  Funds are added at the print.gac.edu web interface.  For more information see:
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{| class="round striped sortable"
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[[Using_the_Student_Print_Accounting_System#Adding_funds_to_your_account_.28students_only.29 | Adding funds to your account.]]
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! Paper size
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====Carry Over====
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Funds left on a student account at the end of an academic year, will not be carried over to the following year. Printing balances cannot be cashed out and will be lost when a student graduates.
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====Printing Charges====
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The following summarizes charges for various printing types. All charges given are '''per side'''.
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{| class="fancy sortable"
 
! Type of printing
 
! Type of printing
 
! Charge
 
! Charge
 
|-
 
|-
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|8.5" X 11"||Black and White||$0.05 (1 unit)
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|black and white||$0.06
 
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|8.5" X 11"||Color||$0.20 (4 units)
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|color||$0.25
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|-
 
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|11" x 17"||Black and White||$0.10 (2 units)
 
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|-
 
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|11" x 17"||Color ||$0.40 (8 units)
 
 
|-
 
|-
 
|}
 
|}
  
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==Using the print accounting system==
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====Student organizations, special groups, etc====
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Student organizations, teacher's assistants or other special groups that need to print on campus, to student printers, can use a '''special purpose account'''.  More information can be found at [[Special_purpose_account_printing|Special purpose account printing]]
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===Releasing print jobs===
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===Faculty, Staff, and Departments===
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#Point your web browser (i.e. Firefox, Safari, etc) to [http://print.gac.edu print.gac.edu] 
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Faculty and staff are encouraged to use their departmental printers.  Non-departmental (Student) printers may be used, but costs will be charged against departmental accounts. '''Faculty and staff should not add funds to their account manually.''' Instead the department will receive a bill at the end of each month.
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#Enter your 鶹Ƶ email username and password and click '''Login'''
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====Adding printers====
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#On the toolbar on the top of the webpage click '''Jobs Pending Release'''
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Installing Printers for Faculty and Staff - Please see: [[Adding_a_Faculty_Department_Printer | Adding a Faculty/Staff Department Printer]]
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#From the list of pending print jobs, locate the job(s) you would like released
 
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#Click '''print''' next to each job you would like to release.  If you would like to cancel your job click the corresponding '''cancel''' button
 
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#Click '''Logout''' on the toolbar at the top of the webpage if you are finished printing documents
 
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'''Note: Please make sure you are being charged the correct amount before printing. You may have color turned on when you only need black and white.'''
 
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===Checking your balance===
 
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#Point your web browser (i.e. Firefox, Safari, etc) to [http://print.gac.edu print.gac.edu]
 
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#Enter your 鶹Ƶ email username and password and click '''Login'''
 
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#On the toolbar on the top of the webpage click on '''Summary'''
 
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#Your balance will be reflected under the '''Summary''' box under '''Balance'''
 
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===Adding funds to your account (Students Only)===
 
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#Point your web browser (i.e. Firefox, Safari, etc) to [http://print.gac.edu print.gac.edu]
 
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#Enter your 鶹Ƶ email username and password and click '''Login'''
 
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#On the toolbar on the top of the webpage click on '''Add Credit'''
 
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#Select the amount of money you would like to add to your account from the values provided. If you need more than the provided value, just add funds multiple times. This ensures you will not accidentally add to much
 
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#Click the '''Add Value''' button to complete the transaction
 
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#If successful you should see a confirmation on the top of your screen
 
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===Requesting a refund===
 
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#Point your web browser (i.e. Firefox, Safari, etc) to [http://print.gac.edu print.gac.edu]
 
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#Enter your 鶹Ƶ email username and password and click '''Login'''
 
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#On the toolbar on the top of the webpage click on '''Transaction History'''
 
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#Locate the job you would like to request a refund for and click the '''Request a refund''' link next to that specific print job
 
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#Fill out the reason why you feel you should have a refund and click '''Submit'''
 
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#Someone from the Technology Helpline contact you regarding your refund
 
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==Print locations/adding a printer==
 
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===Residence halls===
 
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鶹Ƶ Technology Services offers students the option of printing to the black and white printers in the [[residence hall|residence hall's]] [[computer labs]].
 
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GTS fully supports the printers in these labs.  If a printer is low on [[toner]], paper, or having issues, simply call the [[Technology Helpline]] (x6111) for assistance.
 
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Users can print to the [[residence hall|residence hall]] printers from the [[residence hall|residence hall]] computers or they can install the printer on their own personal computer.
 
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Use the following instructions to install a [[residence hall|residence hall]] printer on your computer:
 
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*[[Residence_hall_printers|Adding a residence-hall printer]]
 
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===Academic computer labs===
 
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鶹Ƶ Technology Services offers students the option of printing to the black and white and color printers in the computer labs of [[academic buildings]] and the [[library]].  For a list of these printers see [[List_of_printers_in_academic_buildings|the list of GTS supported printers in academic buildings]]
 
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'''Color''' and '''large format''' printing are available at some cost. When printing in the academic labs, your print jobs will first reach a print release station that will track your print usage. Go to [http://print.gac.edu print.gac.edu] to release your print job.  For more information on the releasing your print jobs see [[#Releasing_print_jobs|releasing your print jobs above]].
 
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GTS fully supports the printers in these labs.  If a printer is low on [[toner]], paper, or having issues, simply call the [[Technology Helpline]] (x6111) for assistance.
 
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Users can print to an academic lab printer from the computers in that lab or they can install the printer on their own computer.
 
  
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Use the following instructions to install an academic lab printer on your computer:
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==Printing accounting FAQ / Troubleshooting==
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*[[Academic_printers|Adding an academic printer]]
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If you are having problems or have questions, take a look at our frequently asked questions and troubleshooting information [[Printing_FAQ|here]].
  
 
==See also==
 
==See also==

Latest revision as of 16:22, 9 February 2023

This article describes the printing policies at 鶹Ƶ and includes links for using the 鶹Ƶ print accounting system, locating and installing printers around campus and using the print accounting system.

Printing Quick Links

Students

Faculty and Staff

鶹Ƶ Print Accounting Policy

鶹Ƶ uses a print accounting system for tracking and charging for both student and staff locations, for printers and copiers. The system is supported through both the Technology Services and Mail and Printer Services Departments and Marco on campus. 鶹Ƶ has been using a print accounting system since 2010.

Student Print Account Policy

Students are allowed and encouraged to install the printers in the residence halls and academic labs on their personally owned computers. For installation directions, please see: Adding a Student Lab Printer. For more information on using the Print Account system for students, please see: Using the Student Print Accounting System

鶹Ƶ Technology Services fully supports the printers in these locations. If a printer is low on toner, paper, or having issues, simply call the Technology Helpline (507-933-6111) for assistance.

The print accounting system charges and tracks printing. A single side of a single page (8.5" x 11") costs $0.06 to print in black and white.

Adding Money

Money can be added to student print accounts at any time. Funds are added at the print.gac.edu web interface. For more information see: Adding funds to your account.

Carry Over

Funds left on a student account at the end of an academic year, will not be carried over to the following year. Printing balances cannot be cashed out and will be lost when a student graduates.

Printing Charges

The following summarizes charges for various printing types. All charges given are per side.

Type of printing Charge
black and white $0.06
color $0.25

Student organizations, special groups, etc

Student organizations, teacher's assistants or other special groups that need to print on campus, to student printers, can use a special purpose account. More information can be found at Special purpose account printing

Faculty, Staff, and Departments

Faculty and staff are encouraged to use their departmental printers. Non-departmental (Student) printers may be used, but costs will be charged against departmental accounts. Faculty and staff should not add funds to their account manually. Instead the department will receive a bill at the end of each month.

Adding printers

Installing Printers for Faculty and Staff - Please see: Adding a Faculty/Staff Department Printer

Printing accounting FAQ / Troubleshooting

If you are having problems or have questions, take a look at our frequently asked questions and troubleshooting information here.

See also

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