Zoom
is an online conferencing tool. This solution enables up to 300 users to connect per high-definition meeting. This license does not have a time limit on meetings.
The application (computer or mobile device) allows users to join pre-scheduled meetings from calendar events, choose a link, enter meeting code and even dial in from their phones if the invitation includes a phone number. Zoom with an online plug-in can integrate with G Suite versions of Google Calendar and Gmail.
GTS will offer webinars how how to use Zoom. Please check out /calendar/?search=GTS for upcoming events.
Before you get started, determine if you have used Zoom before and have the app on your computer.
Contents
I already have been using Zoom
- Open the Zoom client on your computer
- Mac - open the finder, go to applications folder, and click Zoom to open the Zoom client
- PC - Click the Windows icon in the taskbar. In your apps list, scroll until you get to the Zoom folder. Click on the Zoom folder. Double click on Start Zoom, to launch the application.
- Log out by clicking your face in the upper right and select Sign Out
- Click Sign in
- At the Zoom log in screen, click "Sign in using SSO".
- Type in hellogustavus and click continue.
- Login with your 鶹Ƶ credentials and use Duo Two factor.
- You are signed in and can also use the web client of Zoom located at
- To watch a video tutorial, click
I get an error and can't get signed in
- Please contact the GTS helpline at 507-933-6111 for assistance
I have never used Zoom before
- Visit .
- Click the Sign in button.
- Login with your 鶹Ƶ credentials and use Duo Two factor.
Equipment Needed
- Laptop with webcam and built-in microphone
- Headphones with microphone built-in, optional
- Mobile Device with Zoom app installed
How to Install Zoom Client
MacOS
Zoom for employees is available in Managed Software Center.
Windows Client
Zoom is available through Software Center.
iPhone mobile app
Please install the iOS app via the
Android mobile app
Please install the Android app via the .
Scheduling a Zoom Meeting
Google Calendar
- From Google Calendar, you can choose Zoom from the Conferencing drop down menu.
- When scheduling from Google Calendar, invite others as usual from the Google Calendar interface.
Desktop Client
When Zoom is logged in and opened, from the main screen, you can click the Schedule button.
Calendar
For most users, we would recommend selecting Google Calendar, which will allow the meeting to show up in the calendar linked to your 鶹Ƶ account.
Advanced Options
- Enable Waiting Room - Enables the Waiting Room feature. See Waiting Rooms below for more details.
- Enable join before host - Normally, Zoom waits for the host to begin the meeting before others can join. When this is selected, anyone who is able to join the meeting has the ability to start it.
- Mute participants upon entry - New arrivals to the meeting will have their microphones muted by default.
- Only authenticated users can join - Only allows participants that meet certain authentication requirements.
- Automatically record meeting - Begins recording the Zoom meeting as soon as it begins. See Recording the Meeting below for more details.
- Alternative Hosts - Here you can enter the emails of others who will have the same permissions and abilities as the creator of the meeting.
Start the Meeting
- In the google calendar, you can click the link from the meeting to pen Zoom
- From the Zoom home screen (hellogustavus.zoom.us), click on the Meetings tab. You will see a list of the Meetings you are hosting. When you are ready to start, click the blue start button.
Other Zoom Features
Waiting Rooms
Waiting rooms allow the host to control when certain participants join meetings. If the host enables this feature, it acts much like a real waiting room. New arrivals will be placed here, and it is up to the host to decide when they join the meeting. Participants can also be sent back to the waiting room at the host's discretion. Depending on your settings, users (either guests or all users) will show up in the waiting room under the participant list, and it will show you their name, the buttons to admit or remove, and the ability to message the user.
Sharing your Screen
On the bottom toolbar, there will be a Share Screen button. With Zoom, you have multiple options for screen sharing. You can share your entire desktop, single tabs, you can do white boarding, and you can also share iPhone/iPad AirPlay screens as well. If you click the up arrow on this button, it will give you the options for who can share their screen, how many people can share their screen at the same time, and who can share when someone else is sharing.
Whiteboard
To share a whiteboard, click the Screen Share option on the bottom toolbar, and click the whiteboard option. You may need to allow this privacy setting if you are using a newer version of MacOS in MacOS System Preferences>Security and Privacy.
iPhone/iPad AirPlay Mirroring
To share your iPhone and iPad screen, click the Screen Share option on the bottom toolbar, and click the AirPlay option.
Recording the Meeting
When scheduling the meeting through the desktop client, under Advanced Options, you can set the meeting to automatically record. If this setting is not enabled, the host of the meeting will be able to begin a recording by selecting the option in the menu bar at the bottom of the meeting window and choosing to save the recording to the computer or the Cloud. Once it begins, it can be paused temporarily or stopped completely from this menu as well. If you do not have an option to record your meeting, it is possible you will need permission from the meeting host to do so. Please see Granting Permissions for more information on this.
On mobile devices, such as Android and iOS, Zoom will not be able to save a recording to the device like it can on the computer, but can still record to the Cloud. To do this, select the "More" option in the bottom right corner of the meeting window to show the "Record" option.
Depending on the length of the recording, Zoom may need time to process the recording and convert it into an audio and/or video file. This will only take place once the meeting has finished. Please do not close your computer, shut it down, or otherwise interrupt this process. This can easily lead to a corrupted file, which will ruin the recording.
Recording to the computer will open up the folder that the recording is stored once Zoom is finished processing it. Visiting hellogustavus.zoom.us and signing into your account will also give you access to all recordings, local or cloud, and allows you to manage or download them.
Breakout Rooms
In settings, you will need to first enable breakout rooms.
While in the Zoom Meeting:
- Click the Breakout Room button
- Choose how many rooms you want to breakout into and how you want to breakout (either automatically or manually)
- Click Create Breakout Rooms (you can make out changes at the next screen)
- Click Open all Rooms. As a host, you can switch between rooms.
Please see
Lock the Meeting
Once started, you can lock the meeting, and prevent people from joining late. In the participant list, in the lower right hand corner, click more and click Lock Meeting.
Put a participant on hold
You can put a participant's video and audio on hold.
Remove participant
To remove a participant, hover over their video, and click remove.
Disable Private Chat
Zoom has in-meeting chat, as well as others can chat privately. Private chatting can be turned off.
Mute participants
Hosts can mute/unmute individual participants or all of them at once. Hosts can enable Mute Upon Entry in your Settings.
Keyboard Shortcuts
- Hold spacebar - Unmute/Mute Temporarily
- Please visit the zoom.us menu in the upper right corner, Preferences, and then Keyboard Shortcuts.
Video Tutorials
- Please see for many video tutorials.
FAQ
Can I play a YouTube video through Zoom?
Yes. When sharing your screen, be sure to check share computer sound and optimize screen share for video clip.
How many users can I display per screen at one time?
49
Are there captions available in Zoom?
Yes. At the moment, the only option for captioning is to assign a participant to type them. GTS is currently exploring options for automatically generated captions.
Can I have someone schedule Zoom Meetings on my behalf?
Please visit and log in with your 鶹Ƶ credentials. Click on the Other Heading. Click the + tab next to the Assign scheduling privilege to setting, and type in the email address of the 鶹Ƶ user you would like to schedule meetings on your behalf. This will allow you to schedule meetings on behalf of someone else in the Zoom interface only and NOT the Google Calendar interface.
Troubleshooting
I have already created a 鶹Ƶ Zoom account with my @gustavus.edu email address. Will I have any troubles logging in?
When you log in for the first time, you will receive an email in your 鶹Ƶ email account to complete your migration to the 鶹Ƶ site license account. It will ask you to Update Account Information.
See Also
- Please see .
- Zoom's