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is an online conferencing tool. This solution enables up to 300 users to connect per high-definition meeting. This license does not have a time limit on meetings.

The application (computer or mobile device) allows users to join pre-scheduled meetings from calendar events, choose a link, enter meeting code and even dial in from their phones if the invitation includes a phone number. Zoom with an online plug-in can integrate with G Suite versions of Google Calendar and Gmail.

GTS will offer webinars how how to use Zoom. Please check out /calendar/?search=GTS for upcoming events.

Before you get started, determine if you have used Zoom before and have the app on your computer.

I already have been using Zoom

• Open the Zoom client on your computer
  • Mac - open the finder, go to applications folder, and click Zoom to open the Zoom client
  • PC - Click the Windows icon in the taskbar. In your apps list, scroll until you get to the Zoom folder. Click on the Zoom folder. Double click on Start Zoom, to launch the application.
• Log out by clicking your face in the upper right and select Sign Out
• Click Sign in
• At the Zoom log in screen, click "Sign in using SSO".

• Type in hellogustavus and click continue.
• Login with your �鶹��Ƶ credentials and use Duo Two factor.
• You are signed in and can also use the web client of Zoom located at
• To watch a video tutorial, click

I get an error and can't get signed in

• Please contact the GTS helpline at 507-933-6111 for assistance

I have never used Zoom before

• Visit .
• Click the Sign in button.
• Login with your �鶹��Ƶ credentials and use Duo Two factor.

Equipment Needed

• Laptop with webcam and built-in microphone
• Headphones with microphone built-in, optional
• Mobile Device with Zoom app installed

How to Install Zoom Client

MacOS

Zoom for employees is available in Managed Software Center.

Windows Client

Zoom is available through Software Center.

iPhone mobile app

Please install the iOS app via the

Android mobile app

Please install the Android app via the .

Scheduling a Zoom Meeting

Google Calendar

• From Google Calendar, you can choose Zoom from the Conferencing drop down menu.

• When scheduling from Google Calendar, invite others as usual from the Google Calendar interface.

Desktop Client

• When Zoom is logged in and opened, from the main screen, you can click the Schedule button.

Start the Meeting

• In the google calendar, you can click the link from the meeting to pen Zoom
• From the Zoom home screen (hellogustavus.zoom.us), click on the Meetings tab. You will see a list of the Meetings you are hosting. When you are ready to start, click the blue start button.

Other Zoom Features

Waiting Rooms

Depending on your settings, users (either guests or all users) will show up in the waiting room under the participant list, and it will show you their name, the buttons to admit or remove, and the ability to message the user.

Sharing your Screen

On the bottom toolbar, there will be a Share Screen button. With Zoom, you have multiple options for screen sharing. You can share your entire desktop, single tabs, you can do white boarding, and you can also share iPhone/iPad AirPlay screens as well. If you click the up arrow on this button, it will give you the options for who can share their screen, how many people can share their screen at the same time, and who can share when someone else is sharing.

Whiteboard

To share a whiteboard, click the Screen Share option on the bottom toolbar, and click the whiteboard option. You may need to allow this privacy setting if you are using a newer version of MacOS in MacOS System Preferences>Security and Privacy.

iPhone/iPad AirPlay Mirroring

To share your iPhone and iPad screen, click the Screen Share option on the bottom toolbar, and click the AirPlay option.

Recording the Meeting

When scheduling the meeting, under the advanced options, you can set the meeting to automatically record. If you do not set this option, you can click record in the menu bar, and it will ask you to "Record to the Cloud" or "Record on this Computer".

Breakout Rooms

In settings, you will need to first enable breakout rooms.

While in the Zoom Meeting:

1. Click the Breakout Room button
2. Choose how many rooms you want to breakout into and how you want to breakout (either automatically or manually)
3. Click Create Breakout Rooms (you can make out changes at the next screen)
4. Click Open all Rooms. As a host, you can switch between rooms.

Please see

Lock the Meeting

Once started, you can lock the meeting, and prevent people from joining late. In the participant list, in the lower right hand corner, click more and click Lock Meeting.

Put a participant on hold

You can put a participant's video and audio on hold.

Remove participant

To remove a participant, hover over their video, and click remove.

Disable Private Chat

Zoom has in-meeting chat, as well as others can chat privately. Private chatting can be turned off.

Mute participants

Hosts can mute/unmute individual participants or all of them at once. Hosts can enable Mute Upon Entry in your Settings.

Keyboard Shortcuts

• Hold spacebar - Unmute/Mute Temporarily
• Please visit the zoom.us menu in the upper right corner, Preferences, and then Keyboard Shortcuts.

Video Tutorials

• Please see for many video tutorials.

FAQ

Can I play a YouTube video through Zoom?

Yes. When sharing your screen, be sure to check share computer sound and optimize screen share for video clip.

How many users can I display per screen at one time?

49

Are there captions available in Zoom?

Yes.

Troubleshooting

I have already created a �鶹��Ƶ Zoom account with my @gustavus.edu email address. Will I have any troubles logging in?

When you log in for the first time, you will receive an email in your �鶹��Ƶ email account to complete your migration to the �鶹��Ƶ site license account. It will ask you to Update Account Information.

See Also

• Please see .
• Zoom's