Adding a Faculty Department Printer
Revision as of 15:02, 22 February 2011 by Mbeyer2(talk | contribs)

This page explains how to properly add a printer on a faculty/staff members machine on either a Macintosh or Windows platform.

Checking the Printers

  1. Before you install anything, double check to make sure the desired printer isn't already installed. It's possible that the printer isn't set to be the default printer, and the user has no idea.

Checking a Windows Machine

For a Windows machine, go to the Start Menu (or spherical Windows icon in the lower left hand corner of the screen), then click "Devices and Printers." This will open a new menu displaying all of the installed devices and printers. If their desired printer is installed and is not the default, right click the printer icon and select the "Set as Default Printer" option. If the printer is not installed, refer to Installing a Printer (Windows.

Checking a Macintosh Machine

For a Macintosh, click on the apple icon located in the upper left hand corner of the screen. A drop down menu will appear with the option "System Preferences." Click on that, and a new window will open. Under the "Hardware" menu, there is an icon called "Print and Fax." All of the installed printers will be located under that icon. If the desired printer is installed but not set to default, right click it, and select "Set as Default Printer." If the printer is not installed, refer to Installing a Printer (Macintosh)

Installing a Printer (Windows)

  1. Go to the start menu as before, and open the same "Devices and Printers" window.
  2. Select "Add a Printer" located on the upper menu bar of the window.
  3. Select the "Add a Local Printer" option located in the following window.
  4. Two options are then given: "Use an existing port" or "Create a new port." Select Create a new port, and in the drop down menu select Standard TCP/IP Port.
  5. You are then asked for the Hostname/IP address (See Collecting the Hostname/IP address).

Remember, hostnames are entered in the format of: Printer'sName.subdomain.gac.edu.

It is suggested that you enter the printer's hostname, as it's IP address may change over time. However, if the hostname for what ever reason does not work, the IP address is fine.

Installing a Printer (Macintosh)

  1. Navigate to Apple Menu/System Preferences/Print & Fax
  2. Click the + symbol to add printers. Click the appropriate printer from the Default Browser or add them via IP Printer. If added via IP address make sure to change the name to something that reflect the official printer name.
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