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Google Calendar is a web-based group calendaring application hosted by Google.

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Google offers that is not �鶹��Ƶ-specific, so some things may look slightly different and some features available to �鶹��Ƶ users may not be covered.

Using Google Calendar

Logging in

To log in to Google Calendar:

1. Visit
2. Enter your �鶹��Ƶ username and password
3. You should be taken to your Google Calendar

Calendar views

One day, one week, and one month are the most common ways to view your calendar. You can choose how to view your calendar by clicking on the appropriate tab near the top of the page.

Adding events

To add an event:

1. Click on your calendar at the time you want the event to be.
2. Enter a description of the event in the box.
3. If you want to adjust the time, simply put the time the event starts before your description.
4. Then, if you are satisfied with the event click "Create Event." If you want to add more details, such as a location, description, or guests, click "edit event details."

Editing event details

Simply fill in the form to describe your event. You can set the event to repeat (weekly, every month, every year, etc.) change the event duration, and set a location for the event.

Inviting guests to the event

To invite guests:

1. Find the event you would like to invite guests to and select event details.</1i>
2. Enter their e-mail addresses (including the @gustavus.edu domain portion) in the guest list.
3. Choose whether guests should be able to invite other guests and/or see who else is coming. When you create the event, Google will send your guests an e-mail asking them whether they plan to attend.

Event options

If you would like to receive a reminder you can choose to receive one by a pop-up window (if you have Google Calendar open), an SMS text message sent to your cell phone, or by e-mail.

Choose whether to appear to be available or busy during this time. (If you have to be in class, you are probably busy. However, if it is your birthday you may be available to go to an event.)

Finally, choose whether the event should be "Default" (�鶹��Ƶ users can see whether you are busy, but not what you are busy doing), "Private" (only you and people you give permission to see your calendar can see the event at all), or "Public" (anyone can see all details of the event).

Calendar settings

The settings for Google Calendar can be accessed from the Google "Settings" link in the upper right had corner of the Google Calendar window, or the settings link on the lower left of your My calendars list.

The "General Tab" allows you to change the information specific to your calendar, like the language, country, timezone and time format you like to use. They are all user specific, and you can change them in the pop-down menus. The Default View is the view that loads when you first load Google Calendar. Custom View is a customizable view, that adds a different option in the view choices across the top of the calendar.

The "Calendars Tab" shows you the other calendars you have access to and allows you to change the settings for those calendars. You can remove a calendar by clicking on the trash icon next to that calendar.

The "Mobile Setup Tab" allows you to set up your cell phone to receive notification of events and agendas from your Google Calendar.

The settings for each individual calendar are set from the settings pop-down next to the calendar listing.

On the Calendar Details tab, you can change the name of the calendar, or supply a description of the calendar. This tab also allows you the option of embedding your calendar into an existing webpage. It also supplies you with web addresses for your calendar.

Sharing your calendar

The "Share this Calendar" tab (from the pop down settings next to the calendar listing) allows you set the sharing options for the calendar and share the calendar with specific users.

Setting	Allows user
Make changes AND manage sharing	complete control over your calendar.
Make changes to events	ability to add and remove events on your calendar, but not adjust sharing
See all event details	to see all the event details, but they are not allowed to make any changes
See only busy/free	to see only that you are busy or free.

Notifications

To get to Notifications, you must go into Calendar Settings at the top-right of the web page. From there, you click on the Calendar tab, and you will see the notifications next to your name of your calendar. You can set the default setting for the events on the calendar, and settings for invitations you receive on this page.

Adding additional calendars

You can have and view multiple calendars.

Add a new calendar

To create a new calendar, that you own, click the create link on the My calendars list. This page allows you to create a new calendar and set the sharing options for that calendar. Once created the calendar will show up in your list of calendars.

Subscribe to a public calendar

There is a gallery of public calendars with an every growing variety of topics that you can subscribe to and view along with your personal Google calendar. To view or subscribe to this gallery, from the Add button at the top of the calendar listing select Add a public calendar. This will take you to the gallery of public calendars. To subscribe to one of the public calendars, click the Add to calendar button. There is also a search feature at the top of the page to search all the public calendars.

Add a friend's calendar

There are multiple ways to add and view a friend's calendar. From the Add button at the top of the calendar list, select Add a friend's calendar, or at the bottom of the calendar list enter your friends email address in the Add a friend's calendar box. You can also add a calendar by URL from the Add by URL option in the pop down under the add button.

Hiding a calendar and removing a calendar

Google Calendar allows you to toggle the viewing of a calendar on and off by clicking on the name of the calendar in the calendar list.

To remove a calendar from your list,

1. Go to settings (in the upper right corner)
2. Select the Calendar Tab
3. Click the Delete Icon next to the Calendar you are trying to remove.
4. Accept the confirmation.

Importing calendar data from another source

Google Calendar allows you to import data from other calendar programs. It accepts data in iCalendar and CSV formats.

Meeting Maker

Due to a limitation in Meeting Maker, you will need to export your non-banner events and your banners from Meeting Maker separately.

To export non-banner data from Meeting Maker, within the Meeting Maker application, select File, Export as ical by date (export a single file). This will allow you to create an *.ics file that can be imported into Google Calendar.

To export your banner data from Meeting Maker, within the Meeting Maker application, select File, Export as Text.... Select the date range you want to export and uncheck the "Contacts" and "To-Dos" and click OK. Then upload the file to which will give you a *.ics file that can be imported into Google Calendar.

To import data into Google Calendar (if you have both banner and non-banner events from Meeting Maker, you will have to import both of the *.ics files):

1. From the Add button at the bottom of the calendar list select Import Calendar.
2. Browse to the iCalendar file (*.ics from Meeting Maker export) that you created in your export.
3. Choose the calendar that you wish to import the data to.
4. Click the Import button.
5. You will receive a confirmation regarding the number of events that were imported.

Facebook

The social-networking website Facebook provides a service for creating social events, and allows users to subscribe to an iCalendar resource containing their events. For more information, see Facebook - Calendaring and Facebook.

A Different Google Calendar Account

If you would like to import a calendar from a different google calendar account, google provides a way to export you calendars as a zip file in .ics format

To export your old google calendar:

1. Log into your old google account and navigate to the google calendar page.
2. On the left-hand side in the "My Calendars" box click the settings link.
3. Next, click the link that says "Export My Calendars". This will download your calendars into a zip file which you can then import into your new google calendar account.

To import your calendars:

1. From the Add button at the top of the calendar list select Import Calendar.
2. Browse to the file you just recently created in the export.
3. Choose the calendar that you wish to import the data to.
4. Click the Import button.
5. You will receive a confirmation regarding the number of events that were imported.

Tips

Selecting a custom date range

You can view a custom date range (for example, a three week period, or the two days of the nobel conference) by clicking dragging your mouse over the mini-calendar on the left hand side of the screen.

Printing the Description Field for Events

To print the information in the Description Field for events from Google Calendar

• switch to Agenda View
• select Print
• check the Print Descriptions checkbox (4th option)
• print

Task List

This list allows you to check off tasks through out the week or month as you complete them. To access yours simply select Tasks under my calendars on the left hand side. Once selected, the tasks list will appear on the right hand side of your calendar regardless of what viewing option you are in.

To add something to your task list, click right between the two yellow lines at the top, or click the + button at the bottom of the task list and begin typing. This will add tasks to your list. Simply press enter when you are finished typing. To remove items from your list, click on the item you want removed and click the trash can at the bottom of the tasks list.

There are other actions you can do with your list, for example making a new list, refreshing an old list, or renaming a list. To do this click on the icon in the bottom right hand corner of the task list.

The Actions icon, lower left corner of task list, will give you even more option for your task list.

Syncing Google Calendar with other programs/devices

It is possible to synchronize your Google Calendar with many smart phone, PDA, and desktop computer programs.

There are valid reasons to do this, but before you start heading down that path please ask yourself, "Why don't I want to use the web interface?" The web interface is easy to use, and more features will work using the web interface than any other method.

If you decide that you do have a need to synchronize your calendar, for GTS's current recommendations for your device or program, please see Google Calendar Syncing