Equipment checkout
Media Services is the designated office within 鶹Ƶ Technology Services for checking out all equipment resources that are available for temporary, short term use by the campus community in support of the mission of the college. Access to instructional presentation technologies as well as traditional AV (video, audio, and lighting) equipment for students and employees are available.
Overview
Media Services is responsible for managing access to equipment that is available for use by the campus community. To help manage this process, Media Services has created an online system called the Media Services VirtualOffice.
- A reservation must be created before equipment can be checked out. Please make a reservation in VirtualOffice beforehand using any computer on campus.
- Reservations help ensure the requested equipment is available when you need it.
- Reservations may be made a month in advance for some equipment. It is to your advantage to plan ahead if possible.
- You may check to see when your equipment is ready for pickup. View the "My Reservations" page in VirtualOffice. Any items listed with a green check icon
are available for pickup.
- Equipment is available to 鶹Ƶ students, faculty, and employees. Faculty and employees may have access to equipment that students cannot access. Students in digital arts courses may have access to equipment that faculty and employees cannot access.
- For a list of equipment you can access, log in to VirtualOffice and start the reservation process. All available equipment will be listed.
- If you do not have access to equipment that you feel you should be able to check out, please contact the Media Services coordinator, Matt Dobosenski. If this equipment is for a course, have your professor contact Matt. Student employees will not be able to grant access to equipment.
- A 3 Crowns Card is required for all equipment check-outs, no exceptions.
Visit Media Services during the specified checkout hours (see description below) and a Media Services employee will assist you with equipment checkout. Assuming the equipment you want is available, then the Media Services employee will go through the equipment making sure everything is accounted for. The whole process takes several minutes, depending on the amount of equipment you need to check out and how many others are checking out equipment at the same time. When you return the equipment, the employee will go over the equipment again, and ask for feedback on issues related to functionality.
Check out/in times
Course equipment is available for exchange:
- Check-in: Monday–Friday, 9AM to 11AM
- Check-out: Monday–Friday, 1PM to 4PM
As the technological demands of the campus community increase, we try to increase our equipment inventory as well. Recently, we have been expanding the quantity and types of equipment which we allow students and faculty to check out. In order to keep the system fair for everyone and provide access to equipment when it is needed most, our check-out and -in periods will be subject to revision.
If you should find that your needs are not met by this available pool, please contact us via email mediaservices@gustavus.edu or submit feedback within the VirtualOffice system to make recommendations regarding equipment needs. We will take these recommendations into consideration as we continue to expand the equipment pool to meet the needs of the campus community.