Zoom live transcriptions

Zoom live transcript

Host

The host will have to turn the transcript on in order for anyone in the zoom session to use it. Please follow these instructions:

• Click Live Transcript at the bottom of the Zoom Toolbar.
• When the Live Transcription menu opens, click Enable Auto-Transcription.
• Note: If the meeting is being recorded, and you have enabled Live Transcript, you will receive a copy of the transcript in the same location of your recorded meeting.
• To turn off Live Transcription, click Disable Auto-Transcription in the Live Transcript menu.
• Hosts also have the ability to disable Save Transcript. Click to toggle off Save Captions in the Settings tab of the Zoom web application.

Participant

Once Live Transcription enabled, participants have the option to choose how they want to view the robot transcription feature.

Click Live Transcript to choose a transcript options

• Show Subtitles displays subtitles on the screen.
• View Full Transcript displays subtitles in real time with both the speaker's name and a time-stamp within the transcript window. We recommend this setting as best practice.
• Subtitle Settings will open a window where you can adjust the font size of both the subtitles and the chat window.

Click View Full Transcript to view subtitle and speaker.

• If you would like a copy of the transcript, click View Full Transcript and Save Transcript.
• A copy of the transcript will be downloaded to your machine. Note: The transcript saves up to the moment of clicking Save Transcript.
• We recommend you click Save Transcript just before the meeting ends to ensure you have the transcript from the entire meeting.
• Also note that this option may not be available if the host has disabled this feature.

Tips for using Live Transcription with Zoom

• Use an External Microphone: An external microphone/headset provides better audio quality and, therefore, more accurately matches what is being said verbally.
• Speak Slowly: Speaking slowly enables a more accurate match to what is being said verbally and allows others to follow the automatic transcript or subtitles.
• Take Turns/Pause Before Speaking: Zoom's active speaker tracking is used to identify the speaker. When another individual begins speaking, it can take a second or two before Zoom updates the transcript to identify the new speaker.
• Monitor the Participants Panel for the Go Slower function: Zoom's Participants panel displays all attendees and shows any nonverbal feedback the attendees provide. When using automatic live transcription, consider keeping the Participants panel open to see if attendees are indicating they need speakers to Go Slower.
• If you have the chat open and you turn on the the View Full transcript option, the chat will disappear. You can open the chat, click the down arrow in the left corner and select pop out. This will pop the chat out of the Zoom window so you can have both the full transcript and chat open during your session.
• Click Save Transcript at any point to save a copy of the transcript. It will saves to the Documents>Zoom>Date as a text file.