Google Meet

is an online videoconferencing tool. The solution enables users to make video calls with up to 250 users per high-definition video meeting that can be recorded.

The application (computer or mobile device) allows users to join pre-scheduled meetings from calendar events, choose a link, enter meeting code and even dial in from their phones if the invitation includes a phone number.

Google Meet integrates with G Suite versions of Google Calendar and Gmail and shows the complete list of participants and scheduled meetings.

How to access

• Computer: Browse to in any browser

Using

Equipment needed

• Laptop with webcam and built-in microphone
• Headphones with microphone built-in, optional
• Internet connection of at least 4Mbps

Start the Meet

1. Click Join or Start a meeting
2. Enter a name for the Google Meet
3. You may be prompted to give access to your camera and microphone
4. You will see a video of yourself as a preview, click Join Now

Schedule a Google Meet

1. Open using your �鶹��Ƶ credentials
2. Create an event by clicking Create in the upper left hand side of the screen, or by clicking on the day and time you want the event
3. Click on Add Rooms, Location, or Conferencing and then click on Conferencing
4. Add the rest of the details of the meeting, and add the guests
5. Click Save
6. If you have guests and want to send them a notification of the event, click send at the prompt

Invite others

1. Invite others by clicking Add people and typing in users email addresses, or email the link for others (such as a class alias) to call into the conference

• Each meeting is limited to 250 participants.

Securely Share Google Meet Link

• Limit posting Google Meet links in a public spaces.
• Post link in Moodle courses would be a secure place to post the link.
• Create a Google Calendar event and invite others by email address.
• When the Google Meet is live, and you receive a notice that someone wants to join the Meet, double check that the person who is requesting access is an invited member to the Meet.

Options

• You have the ability to record the video conference by clicking the 3 vertical dots on the right hand side, and choosing Record Meeting. This will record your meeting and add it to your Google Drive in the auto-generated folder called Meet Recordings.
• You can turn on real-time closed captioning by clicking the Turn on Captions button.
• You can have a text based chat by clicking the speech bubble in the upper right hand corner of the screen.
• You can choose to mute your audio or webcam by clicking the microphone or camera button in the bottom middle the screen.

Keyboard Shortcuts

• If you tap the spacebar, it will unmute your mic. If you tap the spacebar again, it will mute your microphone.

FAQ

Does Google Meets comply with FERPA?

Yes, please see

I have limited internet, how do I participate in a Google Meet?

All Google Meets have the ability for participants to call in and participate by phone. Please have the organizer share the phone number to call and the PIN to access the Meet.

Can I show a YouTube video when presenting my screen?

It is recommended to post a link to the YouTube video in the chat, and participants view it on their own.

Troubleshooting

My microphone is not working.

Click the 3 vertical dots in the lower right hand corner, and click settings. Under the audio, choose the correct microphone and speakers. In this window, you will be able to test the microphone and audio.