Difference between revisions of "Password"

(→‎鶹Ƶ User Account)
(→‎鶹Ƶ User Account/WebAdvisor/My鶹Ƶ)
 
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A '''password''' is a key one uses to access secure resources like [[e-mail]], files stored on the network, or [[voice mail]]. At 鶹Ƶ, users have different passwords for various systems.  Passwords should be changed often, be unique, and not shared with anyone.
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A '''password''' or '''passphrase''' is a key one uses to access secure resources like [[e-mail]], files stored on the network, or [[voice mail]]. At 鶹Ƶ, users have different passwords for various systems.  Passwords should be unique, long and not shared with anyone.
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<blockquote>''"Treat your password like your toothbrush. Don't let anybody else use it, and get a new one every six months."''<br/>
 
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:-Clifford Stoll</blockquote>
 
  
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<BR>
 
  
 
==Types==
 
==Types==
 
===鶹Ƶ User Setting Account===
 
===鶹Ƶ User Setting Account===
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E-mail, lab access, Moodle, Home Directory, Google Calendar and Docs, Office365 and computer logins are all controlled by this password.  The same password allows you to check your e-mail, access your [[home directory]], log into [[computer labs|lab machines]] on campus, log into your 鶹Ƶ [[Google_Calendar]] account and log into your 鶹Ƶ issued computer (faculty and staff).  This password is called your 鶹Ƶ User Account password. This password expires every 12 months, which means every year you will be asked to change this password.
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E-mail, lab access, Moodle, Home Directory, Google Calendar and Docs, Office365 and computer logins are all controlled by this password.  The same password allows you to check your e-mail, access your [[home directory]], log into [[computer labs|lab machines]] on campus, log into your 鶹Ƶ [[Google_Calendar]] account and log into your 鶹Ƶ issued computer (faculty and staff).  This password is called your 鶹Ƶ User Account passphrase.
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====鶹Ƶ Account Passphrase Expiration Policy ====
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===Datatel/WebAdvisor===
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* Employee passphrase expire every 12 months
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This password allows students to check their grades, register for classes and check their progress towards graduation. Additionally, it allows faculty and staff to check on advisees and submit grades. This password is not the same as your 鶹Ƶ User Account. This password will not expire.
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* Student accounts without [https://gustavus.edu/gts/Duo_Two_Factor_Authentication DUO two-factor authentication] enabled expire every 12 months.
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* Student accounts with [https://gustavus.edu/gts/Duo_Two_Factor_Authentication DUO two-factor authentication] enabled expire every 5 years.
  
 
===[[Voicemail]]===
 
===[[Voicemail]]===
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==Creating Strong Passwords==
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==Creating Strong Passwords/Passphrases==
 
===Unique===
 
===Unique===
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Make sure your 鶹Ƶ User Account password is unique, and not used at other sites.
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Make sure your 鶹Ƶ User Account passphrase is unique, and not used at other sites.
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===Long===
 
===Long===
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The longer the password, the stronger the password.  Your [[鶹Ƶ password]] must be at least 8 characters in length. However if you make your password 20 characters or more you do not need to follow any of the other criteria or rules for passwords. Keep in mind that this is '''only''' for password that are '''20 characters or more'''.
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The longer the password, the stronger the password.  Your [[鶹Ƶ password]] must be at least 15 characters in length.
  
 
===Mixed Case, Digits and Punctuation===
 
===Mixed Case, Digits and Punctuation===
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==Changing Passwords==
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==Changing Passwords/Passphrases==
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===鶹Ƶ User Account===
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===鶹Ƶ User Account/My鶹Ƶ===
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If you '''know''' your 鶹Ƶ User Account password and want to '''change it''': {{Gus Page Access Numbered}}
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If you '''know''' your 鶹Ƶ User Account passphrase and want to '''change it''': {{Gus Page Access Numbered}}
 
<ol start="5">
 
<ol start="5">
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<li>Click '''Change password''' under the Sign-In & Security heading.</li>
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<li>Click '''Change passphrase''' under the Sign-In & Security heading.</li>
 
<li>Follow the prompts.</li>
 
<li>Follow the prompts.</li>
 
</ol>
 
</ol>
  
 
   
 
   
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If you have '''forgotten''' your 鶹Ƶ password:
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If you have '''forgotten''' your 鶹Ƶ passphrase:
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*stop by the [[Technology Helpline]], with proof of identity and have your password reset.   
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*Stop by the [[Technology Helpline]], with proof of identity and have your passphrase reset.   
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*Use the '''self reset tool'''.  If you have an '''alternate email''' on file, you can have a password reset request sent to that address.   
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*Use the '''self reset tool'''.  If you have an '''alternate email''' on file, you can have a passphrase reset request sent to that address.   
  
 
To use the '''Self Reset''' Option:
 
To use the '''Self Reset''' Option:
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{{Gus Page Access Numbered}}
 
{{Gus Page Access Numbered}}
 
<ol start="5">
 
<ol start="5">
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<li>Click '''Contact information'''.</li>
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<li>Click '''Contact information''' under the Personal Info & Privacy heading.</li>
 
<li>Verify or supply your Alternate email address. </li>
 
<li>Verify or supply your Alternate email address. </li>
 
</ol>
 
</ol>
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*Alumni who are not on campus, who don't know their password, who can't use the '''Self Reset''', can contact the Technology Helpline (507-933-6111).  Please call M - F between 8 am - 4:30 pm and speak with a full time staff member.  You will need to answer some identification questions before the passphrase can be reset.
  
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====When I change my password what devices and programs need to be adjusted?====
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====When I change my passphrase what devices and programs need to be adjusted?====
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When you change your 鶹Ƶ User Account password multiple devices and programs may need to be adjusted.  Please visit: [[I_changed_my_鶹Ƶ_User_Account_password... |Help Pages for Updating Devices and Applications]]
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When you change your 鶹Ƶ User Account passphrase multiple devices and programs may need to be adjusted.  Please visit: [[I_changed_my_鶹Ƶ_User_Account_password... |Help Pages for Updating Devices and Applications]]
 
*Smartphones and tablets will need settings adjusted if you check your 鶹Ƶ email, calendars or any other resources with them. For smartphones, tablets and iOS devices, if you are not prompted to update your password when you check e-mail, send e-mail or check your calendar, we recommend you remove the account and add it back.  For help, please see: [[My_鶹Ƶ_user_account_password_has_changed#Smartphones_and_Tablets |Help with Smartphones and Tablets]]
 
*Smartphones and tablets will need settings adjusted if you check your 鶹Ƶ email, calendars or any other resources with them. For smartphones, tablets and iOS devices, if you are not prompted to update your password when you check e-mail, send e-mail or check your calendar, we recommend you remove the account and add it back.  For help, please see: [[My_鶹Ƶ_user_account_password_has_changed#Smartphones_and_Tablets |Help with Smartphones and Tablets]]
 
*E-mail clients such as Apple Mail or Mozilla Thunderbird will need settings adjusted.  Please see: [[My_鶹Ƶ_user_account_password_has_changed#E-mail_clients | Help with updating email clients]]
 
*E-mail clients such as Apple Mail or Mozilla Thunderbird will need settings adjusted.  Please see: [[My_鶹Ƶ_user_account_password_has_changed#E-mail_clients | Help with updating email clients]]
 
*Calendar programs such as Calendar for OSX configured with 鶹Ƶ Google Calendar.
 
*Calendar programs such as Calendar for OSX configured with 鶹Ƶ Google Calendar.
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*Faculty, staff and students will need to log into their office and lab computers with their new password.  Please see: [[My_鶹Ƶ_user_account_password_has_changed#Machine_Logins | Help with machine logins]].
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*Faculty, staff and students will need to log into their office and lab computers with their new passphrase.  Please see: [[My_鶹Ƶ_user_account_password_has_changed#Machine_Logins | Help with machine logins]].
  
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===WebAdvisor/Datatel===
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===Colleague===
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To '''change''' your password visit the [/go/webadvisor/student WebAdvisor] site and click on the '''Change Password''' link.
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If you have forgotten your [[Colleague]] password, please contact David Maas in [[Administrative Information Systems]].
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If you have '''forgotten''' your WebAdvisor password, please visit the [/go/webadvisor/student WebAdvisor] site and click '''I forgot my password and need to reset it'''.  Follow the prompts and an e-mail will be sent to your 鶹Ƶ e-mail account with a temporary password.  You will need to select a permanent password when you log in with the temporary one.
 
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If you have forgotten your [[Datatel]] password, please contact David Maas in [[Administrative Information Systems]].
 
 
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Follow the prompts on the [[voicemail]] page for more information.
 
Follow the prompts on the [[voicemail]] page for more information.
 
==See also==
 
==See also==
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* [[鶹Ƶ username]]
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[[Category:Security]]

Latest revision as of 10:17, 21 February 2022

A password or passphrase is a key one uses to access secure resources like e-mail, files stored on the network, or voice mail. At 鶹Ƶ, users have different passwords for various systems. Passwords should be unique, long and not shared with anyone.


Types

鶹Ƶ User Setting Account

E-mail, lab access, Moodle, Home Directory, Google Calendar and Docs, Office365 and computer logins are all controlled by this password. The same password allows you to check your e-mail, access your home directory, log into lab machines on campus, log into your 鶹Ƶ Google_Calendar account and log into your 鶹Ƶ issued computer (faculty and staff). This password is called your 鶹Ƶ User Account passphrase.

鶹Ƶ Account Passphrase Expiration Policy

Voicemail

This password gives users access to their voice mailbox.

Creating Strong Passwords/Passphrases

Unique

Make sure your 鶹Ƶ User Account passphrase is unique, and not used at other sites.

Long

The longer the password, the stronger the password. Your 鶹Ƶ password must be at least 15 characters in length.

Mixed Case, Digits and Punctuation

Add capital letters, not just at the beginning of your password. Add numbers or punctuation characters to your password.

Working with strong passwords

Retrieving or resetting lost passwords can take time and be troublesome, so it is important to make your password something you will remember or you can store in a password management solution such as or .

Private

Make sure you are the only one who knows your password.

Still having trouble?

  • Think of a phrase that is easy for you to remember - "The wind blows hard at 鶹Ƶ"
  • Use the first letters of each word in the phrase - "TwbhaG"
  • Change the a to @ and add some numbers or punctuation - "Twbh@G!99"

Changing Passwords/Passphrases

鶹Ƶ User Account/My鶹Ƶ

If you know your 鶹Ƶ User Account passphrase and want to change it:

  1. Click on the yellow user icon on the (upper right hand corner).
  2. Supply your 鶹Ƶ credentials (e-mail username and password).
  3. Click on your image on the home page (upper right hand corner).
  4. Select 鶹Ƶ User Settings.
  1. Click Change passphrase under the Sign-In & Security heading.
  2. Follow the prompts.


If you have forgotten your 鶹Ƶ passphrase:

  • Stop by the Technology Helpline, with proof of identity and have your passphrase reset.
  • Use the self reset tool. If you have an alternate email on file, you can have a passphrase reset request sent to that address.

To use the Self Reset Option:

  1. Click on the yellow user icon on the (upper right hand corner).
  2. When prompted for your username and password, click the Forgot? link above the password text box.
  3. Supply your 鶹Ƶ e-mail username, and click RESET PASSWORD.
  4. An email will be sent to your alternate e-mail address with directions for resetting your 鶹Ƶ User Account password.

To check if you have an alternate email address set:

  1. Click on the yellow user icon on the (upper right hand corner).
  2. Supply your 鶹Ƶ credentials (e-mail username and password).
  3. Click on your image on the home page (upper right hand corner).
  4. Select 鶹Ƶ User Settings.
  1. Click Contact information under the Personal Info & Privacy heading.
  2. Verify or supply your Alternate email address.
  • Alumni who are not on campus, who don't know their password, who can't use the Self Reset, can contact the Technology Helpline (507-933-6111). Please call M - F between 8 am - 4:30 pm and speak with a full time staff member. You will need to answer some identification questions before the passphrase can be reset.

When I change my passphrase what devices and programs need to be adjusted?

When you change your 鶹Ƶ User Account passphrase multiple devices and programs may need to be adjusted. Please visit: Help Pages for Updating Devices and Applications

  • Smartphones and tablets will need settings adjusted if you check your 鶹Ƶ email, calendars or any other resources with them. For smartphones, tablets and iOS devices, if you are not prompted to update your password when you check e-mail, send e-mail or check your calendar, we recommend you remove the account and add it back. For help, please see: Help with Smartphones and Tablets
  • E-mail clients such as Apple Mail or Mozilla Thunderbird will need settings adjusted. Please see: Help with updating email clients
  • Calendar programs such as Calendar for OSX configured with 鶹Ƶ Google Calendar.
  • Faculty, staff and students will need to log into their office and lab computers with their new passphrase. Please see: Help with machine logins.

Colleague

If you have forgotten your Colleague password, please contact David Maas in Administrative Information Systems.

Voicemail

Follow the prompts on the voicemail page for more information.

See also

Retrieved from "/gts/w/index.php?title=Password&oldid=39001"