Webmail

Webmail refers to a web-based e-mail client.

�鶹��Ƶ provides a webmail client for anybody with a �鶹��Ƶ e-mail account. It is a great way to check e-mail because of its speed, ease-of-use, and worldwide availability. It is located at .

Tips

Viewing Newest Unseen Message First

1. Click on Preferences (Gear wheel across the top menu).
2. Select �鶹��Ƶ WebMail Preferences
3. Under Mailbox section, select Mailbox Display
4. Set Default sorting criteria to Date, Default sorting direction to Descending.

Spam Folder Preferences and Viewing

1. Click on the Preferences(Gear wheel across the top menu).
2. Select �鶹��Ƶ WebMail Preferences
3. Under Message section, select Spam Reporting
4. Set your Spam mailbox to Filtered_by_GAC. (If this folder does not show up, click Spam Folder for Webmail to subscribe
5. You can select how often you want to purge (or empty) your Spam folder.
6. Click Save to update.
7. You can now view your Spam folder.

Displaying folders on the left toolbar

Folders should be displayed automatically at the bottom of the left menubar.

Subscribing to folders

1. Left-click the Folder Actions tab in the left menu bar and choose Show All Mailboxes. Your mailboxes that you are not subscribed to will appear in italic.
2. Right-click on the desired folder and choose Subscribe.

Deleting folders

Right-click on the folder you want to delete in the left menubar and choose Delete.

Sending linked attachments

Sending linked attachments is the easiest and most efficient way to send large files, send large files to multiple recipients, or files that have questionable extensions (.exe).

1. Compose your message.
2. Look for the paper-clip icon below Subject. Click Choose file.
3. Choose the file you want to attach and wait for it to upload.
4. Send message.

When your recipient receives the message, it will provide a link for them to click. This gives them the opportunity to download it from the server, if they so desire.

Saving sent attachments

1. Click on Preferences (gear wheel across the top menu).
2. Select �鶹��Ƶ WebMail Preferences
3. Under Compose section, select Sent Mail
4. Select Save attachments in the Should attachments be saved in the sent-mail message?
5. You can also set options for how often you purge (empty) your sent mailbox.

Saving sent messages

�鶹��Ƶ Webmail automatically saves sent messages in a folder named Sent on the left toolbar.

Automatically Saving Drafts

1. Click on Preferences in the left toolbar.
2. Under the Compose column, click on Message Drafts.
3. Under Drafts folder, choose Drafts.

Now a draft of a message you are currently composing will automatically save to this folder after a certain time period has passed.

Accessing your Home Directory

Click on File Manager in the left toolbar.

You then will be able to browse your Home Directory and MyData files. You can download these files by clicking the little picture of a blue disk.

Setting up a signature

1. Click the gear symbol at the top. From there, go Preferences -> �鶹��Ƶ Webmail.
2. Click Your Personal Information.
3. Scroll down to the box: Your signature.
4. Type your signature in the way you want it to look.
5. If you would like your signature to before the quoted text in a reply, check the box.
6. If you would like dashes (----) to appear after your message but before you signature, check the box.
7. Click Save

Using filters

1. After logging into WebMail, hover over the �鶹��Ƶ Webmail menu in the top left corner of the yellow toolbar.
2. Under the �鶹��Ƶ Webmail column, click on Filters.
3. Click on New Rule.
4. Set the criterion for your filter.
   • Example - if you want to filter all �鶹��Ƶ-l messages into a folder called gustavus-l.
     • Set your filter to match To to contain gustavus-l@gustavus.edu. In the Do This: section, select Deliver to desired folder.
       • You can create a new folder on the main webmail page by going to Folder Actions on the left side toolbar and clicking New Mailbox.
     • Click Save.
5. In order for the filters to be turned on, you need to go to the settings tool on the top right of the yellow toolbar > Preferences > �鶹��Ƶ Webmail > under General click the Filters link to apply the filter(s) you have made.

Viewing address book addresses when sending new mail

It can be helpful to use your personal address book (on Webmail) and the address book with all �鶹��Ƶ addresses in it when sending new E-mail messages.

To use this feature, simply click the blue "To:" link to access your address books. Then, in the "Find:" box, type in the exact portion of a person's name and search. Either their first or last will work best. If you do not see anything displayed for a name you know exists, you may need to choose which address books you want Webmail to display which is done by choosing an address book in the "from" dropdown option. Note that this system does not recognize nicknames - if the person's name is Robert in the system, typing "Bob" will probably not work.

I cannot attach any attachments

Please e-mail helpline@gustavus.edu to report this problem. This can only be fixed by our system administrators.

See also

• Password
• �鶹��Ƶ password
• �鶹��Ƶ username