Webmail

Webmail refers to a web-based e-mail client.

�鶹��Ƶ provides a webmail client for anybody with a �鶹��Ƶ e-mail account. It is a great way to check e-mail because of its speed, ease-of-use, and worldwide availability. It is located at .

Tips

Configuring the "Empty Spam" button

1. Click on the Options button on the top toolbar.
2. Click on Server and Folder Infomation.
3. Set your Spam folder to Filtered_by_GAC.
4. Click Save to update.
5. You are now able to click the Empty Spam button to empty your Filtered_by_GAC folder.

Displaying folders on the left toolbar

Click on the "+" sign, next to the word Mail.

Subscribing to folders

1. Click on Folders on the top toolbar.
2. Click on the link that says 'show unsubscribed folders.'
3. Select the folders you want to subscribe to.
4. Click on the drop down menu and click subscribe.

Deleting folders

1. Click on Folders on the top toolbar.
2. Check the folder you want to delete.
3. Click on the drop down menu and click delete folder(s).

Sending linked attachments

Sending linked attachments is the easiest way and most efficient way of sending large files, sending large files to multiple recipients, or files that have questionable extensions (.exe) to your recipients.

1. Compose your message.
2. When adding your attachment, make sure the drop-down menu for "Link Attachments" is set to Yes.
3. Send message.

Saving sent messages

1. Click on Options at the top
2. Click on Personal Information
3. Scroll to the bottom.
4. Check the box that says “save sent mail.”
5. Indicate “sent” as your sent mail folder.
6. Click Save options

When your recipient receives the message, it will provide a link for them to click. This gives them the opportunity to download it from the server, if they so desire.

Accessing your Home Directory

1. On the left toolbar, click on "My Account."
2. Click on "File Manager."

You then will be able to browse your Home Directory and MyData files. You can download these files by clicking the little picture of a disk with a red arrow pointing down.

Setting up a signature

1. Click the Options button on the top toolbar.
2. Click Your Personal Information.
3. Scroll down to the box: Your signature.
4. Type your signature in the way you want it to look.
5. If you would like your signature to before the quoted text in a reply, check the box.
6. If you would like dashes (----) to appear after your message but before you signature, check the box.
7. Click Save Options

Using filters

1. After logging into WebMail, click on the Filters menu under the Options on the left of the screen.
2. Click on Filter Rules across the top.
3. Click the New Rule button.
4. Set the criterion for your filter.
   • Example - if you want to filter all �鶹��Ƶ-l messages into a folder called gustavus-l.
     • Create a mail folder called �鶹��Ƶ-l.
     • Set your filter to match To to contain gustavus-l@gustavus.edu. In the Do This: section, select Deliver to folder: gustavus-l.
     • Click Save.
5. To test your filter click Apply Filters. This will run the filter you created on your inbox.

Setting the initial display page

1. Log into webmail
2. Click on the Options button on the top toolbar.
3. Click on Mailbox and Folder Display Options
4. Under Other Options set the When opening a new mailbox, which page do you want to start on? pulldown menu to the desired option.

Viewing address book addresses when sending new mail

It can be helpful to use your personal address book (on Webmail) and the address book with all �鶹��Ƶ addresses in it when sending new E-mail messages.

To use this feature, simply type part of a person's name or E-mail address into the "To" field and their E-mail address should appear automatically, as shown above. If you do not see anything displayed for a name you know exists, you may need to choose which address books you want Webmail to display. Note that this system does not recognize nicknames - if the person's name is Robert in the system, typing "Bob" will probably not work.

Choosing address books to display

1. On the left navigation bar in Webmail, select "Options". Select "Address Book" once it pops down from the menu.
2. On the screen that appears, select "Address Books".

1. You will have the opportunity to choose which address books you want use when sending new messages.
2. Select "Save Options".

I cannot attach any attachments

Please e-mail helpline@gustavus.edu to report this problem. This can only be fixed by our system administrators.

See also

• Password
• �鶹��Ƶ password
• �鶹��Ƶ username