Technology Services Wiki - User contributions [en]

File:Defrag5.jpg

2008-02-05T20:13:20Z

Tbrown5:

File:Defrag4.jpg

2008-02-05T20:13:01Z

Tbrown5:

File:Defrag3.jpg

2008-02-05T20:12:05Z

Tbrown5:

File:Defrag2.jpg

2008-02-05T20:11:21Z

Tbrown5:

File:Defrag1.jpg

2008-02-05T20:10:31Z

Tbrown5: uploaded a new version of "Image:Defrag1.jpg"

File:Defrag1.jpg

2008-02-05T20:09:55Z

Tbrown5: uploaded a new version of "Image:Defrag1.jpg"

File:Defrag1.jpg

2008-02-05T20:09:06Z

Tbrown5: uploaded a new version of "Image:Defrag1.jpg"

File:Defrag1.jpg

2008-02-05T20:07:58Z

Tbrown5: uploaded a new version of "Image:Defrag1.jpg"

File:Defrag1.jpg

2008-02-05T20:06:52Z

Tbrown5:

Defragmenting

2008-02-05T20:04:10Z

Tbrown5: New page: ; About Defragmenting Over the course of typical computer usage, your hard drive can become fragmented. When this happens, files or parts of files are stored in multiple locations on th...

; About Defragmenting

Over the course of typical computer usage, your hard drive can become fragmented. When this happens, files or parts of files are stored in multiple locations on the hard drive and, consequently, the time needed to access them can increase, slowing down your entire computer.

Defragmenting your hard drive involves rearranging your files in a more sequential order so that they can be accessed quicker. Defragmenting will '''NOT''' change, move, or erase any of your data. You will '''NOT''' see any change in where your documents are stored, but the time needed to access them should decrease.

Defragmentation is not required, but it can help speed up your computer. If you have questions about it, you can contact Technology Services. Additionally, if you would like instructions for defragmenting your hard drive yourself, see below.

; Instructions for Defragmenting Your Hard Drive

* Open up My Computer and select the hard drive you wish to defragment.
**'''Note''' (You can defragment both your computer's internal hard drive and any external hard drives you own.)

* Right click on the selected hard drive and select Properties.

[[Image:defrag1.jpg]]

* On the top of the Properties Window, go to the Tools tab and click the Defragment Now buton.

[[Image:defrag2.jpg]]

* In the Disk Defragmenter Window, click Analyze do run a quick diagnostic on your hard drive.

[[Image:defrag3.jpg]]

* When analysis is finished (2-5 minutes), the Disk Defragmenter will tell you whether or not you need to defragment the disk.

[[Image:defrag4.jpg]]

* If it is recommended that you defragment your hard drive, or if you choose to do it anyway, you can click the Defragment button.

* When defragmentation is finished (30-90 minutes depending on hard drive), you will receive notification along with any errors the utility encountered.
[[Image:defrag5.jpg]]
**'''Note''' (It is not uncommon to be unable to defragment some files, especially larger ones, and as long as the rest of the hard drive was defragmented successfully, you should see an increase in performance.)

Complete Guide to Imaging and Cascading Machines

2007-06-08T16:56:43Z

Tbrown5: /* Faculty/Staff/Student Desktop Cascade */

==Imaging==
Imaging is the process used by Technology Services to put a "standard set" of software on all machines. This consistency from computer to computer makes the end user experience better, and makes support much easier.

Anytime a users machine is "upgraded" or "imaged" they will notice significant changes, and special care and understanding must be taken to preserve the users environment.

==Back Up Space==
We will be using a new backup space for the summer of 2007. \\cascadespace\cascade (or \\cspace\cascade) is available for backups. It is accessible with the helpline account from all platforms.

==Naming Conventions==
Great care is being taken this summer to make sure that all machines are named properly - both machine names and in GReg - and that they match. Machines used by a primary person will be named that persons email username - this '''does not''' necessary match the name on the label on the machine. Machines in public areas will be named using the '''Add Special''' section in GReg.

==Macintosh==
===Faculty/Staff/Student Desktop Cascade===
===Lab Use - Deep Freeze===
===Kiosk/Searching Station===

==Windows==
===Faculty/Staff/Student Desktop Cascade===
;Image the New Machine
*'''Never Re-Image the same hard drive''' - always pull the drive out the machine and use a new drive.
**When putting a pulled drive into storage, take a sticker and fill in the required information (Name of owner, date, ticket number, and disk size)
**If there are no stickers left, print more out. The template is on Phoebe in the “HD storage” folder.
**Place the sticker on the front side of the drive (directly opposite the side with the connectors) and place it in the appropriate cabinet. Cabinets are arranged by date added.
*Make sure your machine is in GReg and named properly.
*Imaging is done by booting the machine to the network. Most machines will boot to the network if you hold down the '''F12 Key''' when booting.
*Some will offer a boot option if you hold down the '''F10 Key'''. Others will need to have the bios adjusted by holding down the '''F2key'''.
*Once the machine begins the network boot process you will be presented with the '''Current Configuration Screen''' - in this window use the arrow keys to select the password window - select enter - input the helpline password - enter - click the ESC key and the boot process will continue.
*Select Name of Image Goes here.

;Gathering Info From Old Machine
;Configuring User Information
#'''Machine Name''' - The machine will rename itself the fist time it is rebooted on the network. It will look for and rename itself based on the name in GReg. Verify the Machine Name is correct. Right-Click on My Computer and select Properties, check the Computer Name Tab.
#'''User Account Creation''' - Right click on My Computer and select Manage. Click on Local Users and Groups, double click on Users. Select New User from the Action menu. Make the User Name the individual's �鶹��Ƶ email username and the Full Name the person's full name. Be sure to verify spelling. Check the [https://secure2.gac.edu/gribly/ Gribly] if you are unsure. Set the Password to '''changeme''', de-select User must change password at next logon, select password never expires. Click '''Create''', and close to close the window.
#'''Add the user to the Administrators Group''' Highlight the username. Right-click the user and select Properties. On the Member Of tab click Add, type Administrators and click Check Names to make sure you have typed Administrators correctly. Click OK and then click OK again to exit the window. You can now exit out of the Computer Management window unless you have more users to add to the machine.

;Moving Data to New Machine

;Ghosting Old Drive
;Tutorial

===Lab Use - Deep Freeze===
===Kiosk/Searching Station===

File:Tim.jpg

2007-05-25T18:24:34Z

Tbrown5:

Mail merge

2007-05-23T17:05:02Z

Tbrown5: /* Helpful hints */

A '''mail merge''' is a software function that creates a large number of documents from a single [[template]] and [[data source]] (merging the two together). The template contains unchanging information with fields for the changing or unique information. A mail merge is typically performed by a [[word processor]], like [[Microsoft Word]].

==With Microsoft Word==
# Launch Microsoft Word and leave a blank document open.
# From the '''Tools''' menu, select '''Letters and Mailings''' > '''Mail Merge Wizard'''. The Mail Merge Wizard will appear in the Task Pane on the right side of the screen.
# The Mail Merge Wizard opens with a question about the type of merged document you want to create. Make your selection and click '''Next'''.
# Next you need to select which document you will be using. You can use the current open blank document, or a template or an existing document. After making your selection, click '''Next'''.
# The next step is to connect your data file, (list of unique information) to the mail merge. You can use an existing list or type a new list. If you use an existing list - the wizard will ask you to locate the list and then show you the list in the Mail Merge Recipient List dialog box.
#* The '''Mail Merge Recipients List''' dialog box allows you to sort by any field, filter the field lists or exclude recipients from the merge.
#*You can return to the '''Mail Merge Recipient List''' dialog box by clicking the '''Edit recipient list''' link in the Task Pane.
#After selecting your data file, click '''Next:Write your letter'''.
#The next step is to write your letter and insert the merge fields into the letter. You have two options for inserting merge fields.[[Image:Mailmerge_taskpane_helpers.jpg |right|120px]]
#*Task Pane Helpers. If you use one of the helpers in the Task Pane, you will be asked a few questions about how you would like the information formatted, and then match your data fields to those for the formatting you selected.
#*Inserting Individual Merge Fields. If you wish to insert individual fields, you can do this from the More items option in the Task Pane, or the Insert Merge Field on the mail merge tool bar.[[Image:mailmerge_insertfield.jpg|thumb]]
#After inserting your merge fields, the next step is to Preview your letter. Click Next:Preview your letters.
#The Preview allows you to page through each record, preview a specific record by clicking '''Find a recipient''', exclude a recipient or edit the recipient list. If you need to go back to the original document and make changes - click the Previous option.
#After previewing your merge, click '''Next:Complete the merge'''.
#Now you have the option to print your document or save it. When you save, it will save the document and it's connection to the data field. The next time you open the document it will ask you about the data field, and if you want to perform the merge again.
#*Answering yes will remerge the document.
#*Answering no will break the connection and insert the unique information from the first record into the document.

==Helpful hints==
;Need help sending your merged e-mail?
:visit our [[Outlook Mail Merge]] page
;Numbers not printing correctly?
:Occasionally in a merge you have problems with the formatting of numbers from your data set. Please see [http://office.microsoft.com/en-us/word/HA011164951033.aspx?pid=CH011218841033 Microsoft Answer Box Article] for help.
;Saving a merge to use again
:If you want to save your merged document to use again, perhaps with a different data set - Save your document before the Preview records stage.
;Restore a mail merge document to a regular document
:After creating a merge document, to restore it back to the regular document, please see [http://office.microsoft.com/en-us/word/HP051875761033.aspx?pid=CH060832701033 Microsoft Answer Box] for help.
;Practice data set
:Here is a practice data set for trying a mail merge in Word. [[media:Data.xls | Data Set]]

[[Category:Microsoft Office]]

Tunderbird Mail Merge

2007-05-07T20:21:35Z

Tbrown5:

As of now, GTS has not found a way to use Microsoft Word's "mail merge" feature with Mozilla Thunderbird. If you need to use Mail Merge, we have devised an alternative solution which uses a program called Open Office. This three step process is detailed below.

----

;1. Creating Address List

This is best done using Microsoft Excel. Open Excel and create a table showing contacts' first names and e-mail addresses. (Note - these two fields are required, you may add more for functionality, but Mail Merge will require only these.)

[[Image:image1.jpg]]

If you require help using Excel, you can visit Microsoft's web site or contact GTS at x6111.

Save the Excel spreadsheet.

----

;2. Create E-mail Message

Start Open Office Writer by selecting it from "OpenOffice.org 2.2" in the "All Programs" section of your Start Menu. This will open up a program which looks similar to Microsoft Word. It has the same basic functionality as Word.

[[Image:mm3.jpg]]

Compose your e-mail message leaving out a salutation.

----

;3. Personalize Salutations and Send

Once you have finished writing your message, go to "Tools" and select "Mail Merge Wizard." This will open a new window. You will be asked which document to use. Select the "current document" option and click "next." You will now be asked what type of merge you would like to do. Select "e-mail message" and hit next.

[[Image:mm4.jpg]]

Now you are asked to select the address list for your e-mail. Click the "Select Address List" button in the upper right corner of the window. A new window will open asking you which list to use. Click the "add" button, browse to your Excel document, and click "open." Your excel document should now appear in the middle of the window, click "okay" to continue.

[[Image:mm5.jpg]]

You must now customize the salutation. To do this, ''uncheck'' the "Insert Personalized Salutation" box. Move down to the "General Salutation Field" and type in the desired salutation using <First Name> for where you would like the recipient's name to go. Click "next."

[[Image:mm6.jpg]]

Use the "up" button and the preview window to move the salutation to the desired location in the e-mail. Continue clicking the "next" button until you arrive at Step 8 (as noted in the window on the left). Here you can choose how to finish the merge. If you wish to send via e-mail, select "Send merged document as E-mail." The area below will change to allow you to specify a subject as well as add Cc recipients to the e-mail. When you are finished, click "send documents."

[[Image:mm7.jpg]]

Before your documents send, you may be asked for e-mail server information. You will only need to answer this once. If you have questions about what information you need, contact GTS at x6111.

If you choose, you can save the original document and open it for another mail merge at a later date.

Tunderbird Mail Merge

2007-05-07T20:20:27Z

Tbrown5:

As of now, GTS has not found a way to use Microsoft Word's "mail merge" feature with Mozilla Thunderbird. If you need to use Mail Merge, we have devised an alternative solution which uses a program called Open Office. This three step process is detailed below.

;1. Creating Address List

This is best done using Microsoft Excel. Open Excel and create a table showing contacts' first names and e-mail addresses. (Note - these two fields are required, you may add more for functionality, but Mail Merge will require only these.)

[[Image:image1.jpg]]

If you require help using Excel, you can visit Microsoft's web site or contact GTS at x6111.

Save the Excel spreadsheet.

;2. Create E-mail Message

Start Open Office Writer by selecting it from "OpenOffice.org 2.2" in the "All Programs" section of your Start Menu. This will open up a program which looks similar to Microsoft Word. It has the same basic functionality as Word.

[[Image:mm3.jpg]]

Compose your e-mail message leaving out a salutation.

;3. Personalize Salutations and Send

Once you have finished writing your message, go to "Tools" and select "Mail Merge Wizard." This will open a new window. You will be asked which document to use. Select the "current document" option and click "next." You will now be asked what type of merge you would like to do. Select "e-mail message" and hit next.

[[Image:mm4.jpg]]

Now you are asked to select the address list for your e-mail. Click the "Select Address List" button in the upper right corner of the window. A new window will open asking you which list to use. Click the "add" button, browse to your Excel document, and click "open." Your excel document should now appear in the middle of the window, click "okay" to continue.

[[Image:mm5.jpg]]

You must now customize the salutation. To do this, ''uncheck'' the "Insert Personalized Salutation" box. Move down to the "General Salutation Field" and type in the desired salutation using <First Name> for where you would like the recipient's name to go. Click "next."

[[Image:mm6.jpg]]

Use the "up" button and the preview window to move the salutation to the desired location in the e-mail. Continue clicking the "next" button until you arrive at Step 8 (as noted in the window on the left). Here you can choose how to finish the merge. If you wish to send via e-mail, select "Send merged document as E-mail." The area below will change to allow you to specify a subject as well as add Cc recipients to the e-mail. When you are finished, click "send documents."

[[Image:mm7.jpg]]

Before your documents send, you may be asked for e-mail server information. You will only need to answer this once. If you have questions about what information you need, contact GTS at x6111.

If you choose, you can save the original document and open it for another mail merge at a later date.

Tunderbird Mail Merge

2007-05-07T20:18:25Z

Tbrown5:

As of now, GTS has not found a way to use Microsoft Word's "mail merge" feature with Mozilla Thunderbird. If you need to use Mail Merge, we have devised an alternative solution which uses a program called Open Office. This three step process is detailed below.

;1. Creating Address List

This is best done using Microsoft Excel. Open Excel and create a table showing contacts' first names and e-mail addresses. (Note - these two fields are required, you may add more for functionality, but Mail Merge will require only these.)

[[Image:image1.jpg]]

If you require help using Excel, you can visit our Microsoft Excel page or contact GTS at x6111.

Save the Excel spreadsheet.

;2. Create E-mail Message

Start Open Office Writer by selecting it from "OpenOffice.org 2.2" in the "All Programs" section of your Start Menu. This will open up a program which looks similar to Microsoft Word. It has the same basic functionality as Word.

[[Image:mm3.jpg]]

Compose your e-mail message leaving out a salutation.

;3. Personalize Salutations and Send

Once you have finished writing your message, go to "Tools" and select "Mail Merge Wizard." This will open a new window. You will be asked which document to use. Select the "current document" option and click "next." You will now be asked what type of merge you would like to do. Select "e-mail message" and hit next.

[[Image:mm4.jpg]]

Now you are asked to select the address list for your e-mail. Click the "Select Address List" button in the upper right corner of the window. A new window will open asking you which list to use. Click the "add" button, browse to your Excel document, and click "open." Your excel document should now appear in the middle of the window, click "okay" to continue.

[[Image:mm5.jpg]]

You must now customize the salutation. To do this, ''uncheck'' the "Insert Personalized Salutation" box. Move down to the "General Salutation Field" and type in the desired salutation using <First Name> for where you would like the recipient's name to go. Click "next."

[[Image:mm6.jpg]]

Use the "up" button and the preview window to move the salutation to the desired location in the e-mail. Continue clicking the "next" button until you arrive at Step 8 (as noted in the window on the left). Here you can choose how to finish the merge. If you wish to send via e-mail, select "Send merged document as E-mail." The area below will change to allow you to specify a subject as well as add Cc recipients to the e-mail. When you are finished, click "send documents."

[[Image:mm7.jpg]]

Before your documents send, you may be asked for e-mail server information. You will only need to answer this once. If you have questions about what information you need, contact GTS at x6111.

If you choose, you can save the original document and open it for another mail merge at a later date.

Tunderbird Mail Merge

2007-05-07T20:17:41Z

Tbrown5:

As of now, GTS has not found a way to use Microsoft Word's "mail merge" feature with Mozilla Thunderbird. If you need to use Mail Merge, we have devised an alternative solution which uses a program called Open Office. This three step process is detailed below.

;1. Creating Address List

This is best done using Microsoft Excel. Open Excel and create a table showing contacts' first names and e-mail addresses. (Note - these two fields are required, you may add more for functionality, but Mail Merge will require only these.)

[[Image:image1.jpg]]

If you require help using Excel, you can visit our Microsoft Excel page or contact GTS at x6111.

Save the Excel spreadsheet.

;2. Create E-mail Message

Start Open Office Writer by selecting it from "OpenOffice.org 2.2" in the "All Programs" section of your Start Menu. This will open up a program which looks similar to Microsoft Word. It has the same basic functionality as Word.

[[Image:mm3.jpg]]

Compose your e-mail message leaving out a salutation.

;3. Personalize Salutations and Send

Once you have finished writing your message, go to "Tools" and select "Mail Merge Wizard." This will open a new window. You will be asked which document to use. Select the "current document" option and click "next." You will now be asked what type of merge you would like to do. Select "e-mail message" and hit next.

[[Image:mm4.jpg]]

Now you are asked to select the address list for your e-mail. Click the "Select Address List" button in the upper right corner of the window. A new window will open asking you which list to use. Click the "add" button, browse to your Excel document, and click "open." Your excel document should now appear in the middle of the window, click "okay" to continue.

[[Image:mm5.jpg]]

You must now customize the salutation. To do this, ''uncheck'' the "Insert Personalized Salutation" box. Move down to the "General Salutation Field" and type in the desired salutation using <First Name> for where you would like the recipient's name to go. Click "next."

[[Image:mm6.jpg]]

Use the "up" button and the preview window to move the salutation to the desired location in the e-mail. Continue clicking the "next" button until you arrive at Step 8 (as noted in the window on the left). Here you can choose how to finish the merge. If you wish to send via e-mail, select "Send merged document as E-mail." The area below will change to allow you to specify a subject as well as add Cc recipients to the e-mail. When you are finished, click "send documents."

[[Image:mm7.jpg]]

Before your documents send, you may be asked for e-mail server information. You will only need to answer this once. If you have questions about what information you need, contact GTS at x6111.

If you choose, you can save the original document and open it for another mail merge at a later date.

File:Mm7.jpg

2007-05-07T20:16:05Z

Tbrown5:

File:Mm6.jpg

2007-05-07T20:15:40Z

Tbrown5:

File:Mm5.jpg

2007-05-07T20:13:32Z

Tbrown5:

File:Mm4.jpg

2007-05-07T20:11:17Z

Tbrown5:

File:Mm3.jpg

2007-05-07T20:11:03Z

Tbrown5:

Tunderbird Mail Merge

2007-05-07T20:10:55Z

Tbrown5:

As of now, GTS has not found a way to use Microsoft Word's "mail merge" feature with Mozilla Thunderbird. If you need to use Mail Merge, we have devised an alternative solution which uses a program called Open Office. This three step process is detailed below.

'''1. Creating Address List'''

This is best done using Microsoft Excel. Open Excel and create a table showing contacts' first names and e-mail addresses. (Note - these two fields are required, you may add more for functionality, but Mail Merge will require only these.)

[[Image:image1.jpg]]
If you require help using Excel, you can visit our Microsoft Excel page or contact GTS at x6111.

Save the Excel spreadsheet.

'''2. Create E-mail Message'''

Start Open Office Writer by selecting it from "OpenOffice.org 2.2" in the "All Programs" section of your Start Menu. This will open up a program which looks similar to Microsoft Word. It has the same basic functionality as Word.

[[Image:mm3.jpg]]

Compose your e-mail message leaving out a salutation.

'''3. Personalize Salutations and Send'''

Once you have finished writing your message, go to "Tools" and select "Mail Merge Wizard." This will open a new window. You will be asked which document to use. Select the "current document" option and click "next." You will now be asked what type of merge you would like to do. Select "e-mail message" and hit next.

[[Image:mm4.jpg]]

Now you are asked to select the address list for your e-mail. Click the "Select Address List" button in the upper right corner of the window. A new window will open asking you which list to use. Click the "add" button, browse to your Excel document, and click "open." Your excel document should now appear in the middle of the window, click "okay" to continue.

[[Image:mm5.jpg]]

You must now customize the salutation. To do this, ''uncheck'' the "Insert Personalized Salutation" box. Move down to the "General Salutation Field" and type in the desired salutation using <First Name> for where you would like the recipient's name to go. Click "next."

[[Image:mm6.jpg]]

Use the "up" button and the preview window to move the salutation to the desired location in the e-mail. Continue clicking the "next" button until you arrive at Step 8 (as noted in the window on the left). Here you can choose how to finish the merge. If you wish to send via e-mail, select "Send merged document as E-mail." The area below will change to allow you to specify a subject as well as add Cc recipients to the e-mail. When you are finished, click "send documents."

[[Image:mm7.jpg]]

Before your documents send, you may be asked for e-mail server information. You will only need to answer this once. If you have questions about what information you need, contact GTS at x6111.

If you choose, you can save the original document and open it for another mail merge at a later date.

File:Mm2.jpg

2007-05-07T20:07:50Z

Tbrown5:

Tunderbird Mail Merge

2007-05-07T20:07:36Z

Tbrown5:

As of now, GTS has not found a way to use Microsoft Word's "mail merge" feature with Mozilla Thunderbird. If you need to use Mail Merge, we have devised an alternative solution which uses a program called Open Office. This three step process is detailed below.

'''1. Creating Address List'''

This is best done using Microsoft Excel. Open Excel and create a table showing contacts' first names and e-mail addresses. (Note - these two fields are required, you may add more for functionality, but Mail Merge will require only these.)

[[Image:image1.jpg]]
If you require help using Excel, you can visit our Microsoft Excel page or contact GTS at x6111.

Save the Excel spreadsheet.

'''2. Create E-mail Message'''

Start Open Office Writer by selecting it from "OpenOffice.org 2.2" in the "All Programs" section of your Start Menu. This will open up a program which looks similar to Microsoft Word. It has the same basic functionality as Word.

[[Image:Example.jpg]]

Compose your e-mail message leaving out a salutation.

'''3. Personalize Salutations and Send'''

Once you have finished writing your message, go to "Tools" and select "Mail Merge Wizard." This will open a new window. You will be asked which document to use. Select the "current document" option and click "next." You will now be asked what type of merge you would like to do. Select "e-mail message" and hit next.

Now you are asked to select the address list for your e-mail. Click the "Select Address List" button in the upper right corner of the window. A new window will open asking you which list to use. Click the "add" button, browse to your Excel document, and click "open." Your excel document should now appear in the middle of the window, click "okay" to continue.

You must now customize the salutation. To do this, ''uncheck'' the "Insert Personalized Salutation" box. Move down to the "General Salutation Field" and type in the desired salutation using <First Name> for where you would like the recipient's name to go. Click "next."

Use the "up" button and the preview window to move the salutation to the desired location in the e-mail. Continue clicking the "next" button until you arrive at Step 8 (as noted in the window on the left). Here you can choose how to finish the merge. If you wish to send via e-mail, select "Send merged document as E-mail." The area below will change to allow you to specify a subject as well as add Cc recipients to the e-mail. When you are finished, click "send documents."

Before your documents send, you may be asked for e-mail server information. You will only need to answer this once. If you have questions about what information you need, contact GTS at x6111.

If you choose, you can save the original document and open it for another mail merge at a later date.

File:Image1.jpg

2007-05-07T20:06:42Z

Tbrown5:

Tunderbird Mail Merge

2007-05-07T20:06:29Z

Tbrown5:

As of now, GTS has not found a way to use Microsoft Word's "mail merge" feature with Mozilla Thunderbird. If you need to use Mail Merge, we have devised an alternative solution which uses a program called Open Office. This three step process is detailed below.

'''1. Creating Address List'''

This is best done using Microsoft Excel. Open Excel and create a table showing contacts' first names and e-mail addresses. (Note - these two fields are required, you may add more for functionality, but Mail Merge will require only these.)
[[Image:image1.jpg]]
If you require help using Excel, you can visit our Microsoft Excel page or contact GTS at x6111.

Save the Excel spreadsheet.

'''2. Create E-mail Message'''

Start Open Office Writer by selecting it from "OpenOffice.org 2.2" in the "All Programs" section of your Start Menu. This will open up a program which looks similar to Microsoft Word. It has the same basic functionality as Word.

Compose your e-mail message leaving out a salutation.

'''3. Personalize Salutations and Send'''

Once you have finished writing your message, go to "Tools" and select "Mail Merge Wizard." This will open a new window. You will be asked which document to use. Select the "current document" option and click "next." You will now be asked what type of merge you would like to do. Select "e-mail message" and hit next.

Now you are asked to select the address list for your e-mail. Click the "Select Address List" button in the upper right corner of the window. A new window will open asking you which list to use. Click the "add" button, browse to your Excel document, and click "open." Your excel document should now appear in the middle of the window, click "okay" to continue.

You must now customize the salutation. To do this, ''uncheck'' the "Insert Personalized Salutation" box. Move down to the "General Salutation Field" and type in the desired salutation using <First Name> for where you would like the recipient's name to go. Click "next."

Use the "up" button and the preview window to move the salutation to the desired location in the e-mail. Continue clicking the "next" button until you arrive at Step 8 (as noted in the window on the left). Here you can choose how to finish the merge. If you wish to send via e-mail, select "Send merged document as E-mail." The area below will change to allow you to specify a subject as well as add Cc recipients to the e-mail. When you are finished, click "send documents."

Before your documents send, you may be asked for e-mail server information. You will only need to answer this once. If you have questions about what information you need, contact GTS at x6111.

If you choose, you can save the original document and open it for another mail merge at a later date.

Tunderbird Mail Merge

2007-05-07T20:05:43Z

Tbrown5:

As of now, GTS has not found a way to use Microsoft Word's "mail merge" feature with Mozilla Thunderbird. If you need to use Mail Merge, we have devised an alternative solution which uses a program called Open Office. This three step process is detailed below.

'''1. Creating Address List'''

This is best done using Microsoft Excel. Open Excel and create a table showing contacts' first names and e-mail addresses. (Note - these two fields are required, you may add more for functionality, but Mail Merge will require only these.)

If you require help using Excel, you can visit our Microsoft Excel page or contact GTS at x6111.

Save the Excel spreadsheet.

'''2. Create E-mail Message'''

Start Open Office Writer by selecting it from "OpenOffice.org 2.2" in the "All Programs" section of your Start Menu. This will open up a program which looks similar to Microsoft Word. It has the same basic functionality as Word.

Compose your e-mail message leaving out a salutation.

'''3. Personalize Salutations and Send'''

Once you have finished writing your message, go to "Tools" and select "Mail Merge Wizard." This will open a new window. You will be asked which document to use. Select the "current document" option and click "next." You will now be asked what type of merge you would like to do. Select "e-mail message" and hit next.

Now you are asked to select the address list for your e-mail. Click the "Select Address List" button in the upper right corner of the window. A new window will open asking you which list to use. Click the "add" button, browse to your Excel document, and click "open." Your excel document should now appear in the middle of the window, click "okay" to continue.

You must now customize the salutation. To do this, ''uncheck'' the "Insert Personalized Salutation" box. Move down to the "General Salutation Field" and type in the desired salutation using <First Name> for where you would like the recipient's name to go. Click "next."

Use the "up" button and the preview window to move the salutation to the desired location in the e-mail. Continue clicking the "next" button until you arrive at Step 8 (as noted in the window on the left). Here you can choose how to finish the merge. If you wish to send via e-mail, select "Send merged document as E-mail." The area below will change to allow you to specify a subject as well as add Cc recipients to the e-mail. When you are finished, click "send documents."

Before your documents send, you may be asked for e-mail server information. You will only need to answer this once. If you have questions about what information you need, contact GTS at x6111.

If you choose, you can save the original document and open it for another mail merge at a later date.

Tunderbird Mail Merge

2007-05-07T19:04:20Z

Tbrown5:

As of now, GTS has not found a way to use Microsoft Word's "mail merge" feature with Mozilla Thunderbird. If you need to use Mail Merge, we have devised an alternative solution which uses a program called Open Office. This three step process is detailed below.

'''1. Creating Address List'''

This is best done using Microsoft Excel. Open Excel and create a table showing contacts' first names and e-mail addresses. (Note - these two fields are required, you may add more for functionality, but Mail Merge will require only these.)

If you require help using Excel, you can visit our Microsoft Excel page or contact GTS at x6111.

Save the Excel spreadsheet.

'''2. Create E-mail Message'''

Start Open Office Writer by selecting it from "OpenOffice.org 2.2" in the "All Programs" section of your Start Menu. This will open up a program which looks similar to Microsoft Word. It has the same basic functionality as Word.

Compose your e-mail message leaving out a salutation.

'''3. Personalize Salutations and Send'''

Once you have finished writing your message, go to "Tools" and select "Mail Merge Wizard." This will open a new window. You will be asked which document to use. Select the "current document" option and click "next." You will now be asked what type of merge you would like to do. Select "e-mail message" and hit next.

Now you are asked to select the address list for your e-mail. Click the "Select Address List" button in the upper right corner of the window. A new window will open asking you which list to use. Click the "add" button, browse to your Excel document, and click "open." Your excel document should now appear in the middle of the window, click "okay" to continue.

You must now customize the salutation. To do this, ''uncheck'' the "Insert Personalized Salutation" box. Move down to the "General Salutation Field" and type in the desired salutation using <First Name> for where you would like the recipient's name to go. Click "next."

Use the "up" button and the preview window to move the salutation to the desired location in the e-mail. Continue clicking the "next" button until you arrive at Step 8 (as noted in the window on the left). Here you can choose how to finish the merge. If you wish to send via e-mail, select "Send merged document as E-mail." The area below will change to allow you to specify a subject as well as add Cc recipients to the e-mail. When you are finished, click "send documents."

Before your documents send, you may be asked for e-mail server information. You will only need to answer this once. If you have questions about what information you need, contact GTS at x6111.

If you choose, you can save the original document and open it for another mail merge at a later date.

Tunderbird Mail Merge

2007-05-07T18:56:22Z

Tbrown5:

Ocr

2007-03-21T19:38:03Z

Tbrown5:

#REDIRECT [[Optical_Text_Recognition]]

Optical character recognition

2007-03-21T19:32:59Z

Tbrown5:

;OCR

----
OCR is the acronym for optical character recognition which is a type of software designed to translate images of handwritten or typewritten text into machine-editable text. The OCR software used at �鶹��Ƶ is Omnipage.

For more information on how to use Omipage, see [[OCR for Dummies]].

Optical character recognition

2007-03-21T19:32:12Z

Tbrown5:

OCR is the acronym for optical character recognition which is a type of software designed to translate images of handwritten or typewritten text into machine-editable text. The OCR software used at �鶹��Ƶ is Omnipage.

For more information on how to use Omipage, see [[OCR for Dummies]].

Omnipage

2007-03-21T19:22:30Z

Tbrown5: /* Using Omnipage */

'''OCR''' is the acronym for '''optical character recognition''' which is a type of software designed to translate images of handwritten or typewritten text into machine-editable text. The OCR software used at �鶹��Ƶ is Omnipage.

==Using Omnipage==
These instructions are for Omnipage 14 (the version on most library machines) and may differ from the actual version on your computer.

;To scan a document and edit its text using Omipage:

'''1. Place document in the scanner and open Omnipage.'''

'''2. When the program opens, go to File -> Get Page -> Scan'''

[[Image:111.jpg]]

If you have already scanned a document, you may select "Load Image File" to browse for it.

'''3. Omipage will launch your scanning software and scan the document. If you need help scanning the document, refer to your scanner's instructions or contact Technology Services at x6111'''

'''4. Once your document has been scanned, it will show up in the Image Panel Window.'''

[[Image:222.jpg]]

'''5. Now click on the "Recognition" button near the top of the screen. Omnipage will now attempt to recognize the text of your document. When it finishes, all recognized text will show up in the Text Editor Window.'''

[[Image:333.jpg]]

'''6. To export the document and edit it in Word, click on the "Save to File" button and select a location to save the file to.'''

[[Image:444.jpg]]

'''7. You may now open the document in Word and edit it as you would any other text file.'''

==External Links==
*[ftp://ftp.scansoft.com/files/support/manuals/op15guide.pdf Omnipage 15 User's Guide]

File:444.jpg

2007-03-21T19:17:47Z

Tbrown5:

File:333.jpg

2007-03-21T19:15:13Z

Tbrown5:

Omnipage

2007-03-21T19:15:04Z

Tbrown5: /* Using Omnipage */

'''OCR''' is the acronym for '''optical character recognition''' which is a type of software designed to translate images of handwritten or typewritten text into machine-editable text. The OCR software used at �鶹��Ƶ is Omnipage.

==Using Omnipage==
These intructions are for Omnipage 14 (the version on most library machines) and may differ from the actual version on your computer.

;To scan a document and edit its text using Omipage:

1. Place document in the scanner and open Omnipage.

2. When the program opens, go to File -> Get Page -> Scan
[[Image:111.jpg]]

If you have already scanned a document, you may select "Load Image File" to browse for it.

3. Omipage will launch your scanning software and scan the document. If you need help scanning the document, refer to your scanner's instructions or contact Technology Services at x6111

4. Once your document has been scanned, it will show up in the Image Panel Window.
[[Image:222.jpg]]

5. Now click on the "Recognition" button near the top of the screen. Omnipage will now attempt to recognize the text of your document. When it finishes, all recognized text will show up in the Text Editor Window.
[[Image:333.jpg]]

6. To export the document and edit it in Word, click on the "Save to File" button and select a location to save the file to.
[[Image:444.jpg]]

7. You may now open the document in Word and edit it as you would any other text file.

==External Links==
*[ftp://ftp.scansoft.com/files/support/manuals/op15guide.pdf Omnipage 15 User's Guide]

File:222.jpg

2007-03-21T19:05:48Z

Tbrown5:

Omnipage

2007-03-21T19:02:42Z

Tbrown5: /* Using Omnipage */

'''OCR''' is the acronym for '''optical character recognition''' which is a type of software designed to translate images of handwritten or typewritten text into machine-editable text. The OCR software used at �鶹��Ƶ is Omnipage.

==Using Omnipage==
These intructions are for Omnipage 14 (the version on most library machines) and may differ from the actual version on your computer.

;To scan a document and edit its text using Omipage:

1. Place document in the scanner and open Omnipage.

2. When the program opens, go to File -> Get Page -> Scan
[[Image:1.jpg]]

If you have already scanned a document, you may select "Load Image File" to browse for it.

3. Omipage will launch your scanning software and scan the document. If you need help scanning the document, refer to your scanner's instructions or contact Technology Services at x6111

4. Once your document has been scanned, it will show up in the Image Panel Window.
[[Image:2.jpg]]

5. Now click on the "Recognition" button near the top of the screen. Omnipage will now attempt to recognize the text of your document. When it finishes, all recognized text will show up in the Text Editor Window.
[[Image:3.jpg]]

6. To export the document and edit it in Word, click on the "Save to File" button and select a location to save the file to.
[[Image:4.jpg]]

7. You may now open the document in Word and edit it as you would any other text file.

==External Links==
*[ftp://ftp.scansoft.com/files/support/manuals/op15guide.pdf Omnipage 15 User's Guide]

File:111.jpg

2007-03-21T18:57:10Z

Tbrown5:

File:Page Count.jpg

2007-03-12T22:31:02Z

Tbrown5:

Sharing between OS X and Windows XP

2007-01-11T16:49:16Z

Tbrown5:

;To connect ''to'' a computer with Mac OS X ''from'' a computer with Windows XP, follow these steps:

: 1. From the finder, click on the apple in the top left corner and select "System Preferences."

: 2. In the "System Properties" window, select "Sharing."

: 3. The "Sharing" window will come up. Here you need to unlock the computer to make changes. Click on the lock in the bottom left corner of the window.

[[Image:Picture_1.png]]

: 4. You will be prompted for a password. Enter the helpline username and password and click "Okay."

: 5. Now select "Windows File Sharing" from the window on the left and click "Start" directly to the right of it. The message above it should now read "Windows File Sharing On."

[[Image:Picture_2.png]]

: 6. Click the "Accounts" button in the bottom portion of the screen.

: 7. In the new window which comes up, you must select the account for which you want to use file sharing. This will be the computer owner's account. For helpline computers, the account is "helpline."

[[Image:Picture_3.png]]

: 8: Click "Done" and re-lock the "System Preferences" window by clicking the lock in the bottom corner again.

: 9: To access your newly created share, note the address in the bottom portion of the "Sharing" window and use this to map the drive in Windows. For help mapping a drive, see [[Home_directory#Windows_XP]].