Technology Services Wiki - User contributions [en]

Remote Appointments

2020-07-14T14:15:54Z

Mschirad:

===Adding Appointments===
As a Google campus, GTS strongly recommends using Google Calendar to schedule remote appointments. Through your calendar, you can create open appointments that students or faculty can claim, or invite select participants.

Create an appointment:

#Using your �鶹��Ƶ account on a computer, open Google Calendar.
#Make sure that you're in Week view or any Day view.
#Click anywhere in the calendar. In the event box that pops up, click Appointment slots.
#Enter the details, including a title, and pick the calendar where you want the event to show up.
#To add more information, like a location or description, click More options.

To add select participants:

#Open Google Calendar.
#Click on the appointment you have created.
#Select the pencil icon, named Edit event.
#To the right-hand side, click the Add guests field and enter the address of your attendee.

If you are sharing with multiple people and would rather provide a link, such as when publicly posting your appointment availability, Google generates one for you automatically.

Posting appointment links:

#Open Google Calendar.
#Select your appointment and click the three dots to the far end of the appointment pop-up window.
#Choose the Publish event option.
#Copy the link provided and paste where needed.

If you have any further questions, please contact the Technology Helpline at 507-933-6111, or submit a Helpline ticket.

Google Calendar

2020-07-14T14:14:53Z

Mschirad: /* Using Google Calendar */

[[Image:Google_calendar.png|250px|right]]
'''Google Calendar''' is a [[web-based]] group calendaring application hosted by [[Google]].

�鶹��Ƶ uses a [http://www.google.com/calendar/hosted/gustavus.edu/render special education edition of Google Calendar] as its campus-wide calendaring application. If you are a �鶹��Ƶ employee or student, you can use Google Calendar to manage or share your calendar and schedule meetings with other people at �鶹��Ƶ.

Google offers [https://apps.google.com/learning-center/products/calendar/#/list a general tutorial] that is not �鶹��Ƶ-specific, so some things may look slightly different and some features available to �鶹��Ƶ users may not be covered.

==Using Google Calendar==
===Logging in===
To log in to Google Calendar:
#Visit http://google.gustavus.edu/
#Enter your �鶹��Ƶ username and password
#You should be taken to your Google Calendar

===Calendar views===
One day, one week, and one month are the most common ways to view your calendar. You can choose how to view your calendar by clicking on the appropriate tab near the top of the page.

[[File:Day week month view.jpg |400 px|center]]

===Adding Events===
There are many ways to add an event to your Google Calendar. One of the easiest is to:
#Click and drag on your calendar at the date and time you want the event to be.
#Enter a description of the event. Pro Tip: If you want to adjust the time, simply put the time the event starts before your description.
#Select the calendar you wish to add the event to.
#When you are satisfied with the event click "Create Event." If you want to add more details, such as a location, description, or guests, click "edit event."

[[File:Add event.jpg |center |400 px]]

You can also add events by using the '''Create''' button. The Create Event window allows you to add more event details.

You can also create events by using the '''Quick Add Feature'''. Click the pop-down on the Create button, add your description and click Add.[[File:Quickadd.jpg|right|300 px]]

For more information on using Quick Add see: [https://support.google.com/calendar/answer/36604?hl=en About Quick Add].

===Editing Event Details===
To edit an existing event, simply click on the event title in your calendar. Make your changes to the event details window and click '''SAVE'''.

[[File:Event details.jpg |center|500px]]

You can also change the date and time of an event by clicking and dragging it to a new location on the calendar. You can extend or shorten by using the window shade option at the bottom of an event.

===Additional Event Details===
====Inviting Guests====
[[File:Calendar event guests.jpg |right|400px]]
Find or create the event you would like to invite guests to and select event details.
#Enter their e-mail addresses (using the @gustavus.edu domain portion) in the '''Add guests''' section. You can invite email aliases in this section as well. The "Allow list membership to be viewed by all members." check box must be checked in the email list settings for this feature to work.
#To check for available times, click '''Suggested times'''.
#You will then see a list of available times for your meeting. Select a meeting time. Click '''Save''' in the Event Details window. You will be prompted about sending invitations to the guests. Invited guests will appear in parentheses on the event on your calendar.

====Setting Reminders or Notifications====
Google Calendar can remind or notify you of events on your calendar in multiple ways. If you would like to receive a reminder you can choose to receive one by a pop-up window (if you have Google Calendar open), an [[SMS]] text message sent to your cell phone, or by e-mail. Reminders and notifications can be sent globally (all events created have those settings) and individually (each event can have different reminders and notifications).

Individual Event Reminders are set in the Event Details window. You can select both the type of reminder and the time before the event you would like to be notified.

Global settings are set in the Google Calendar Settings. From the Gear tool, select Settings, select the Calendars tab, on the calendar you wish to edit click the Reminders and notifications link. Here you can set the default settings.

====Available or Busy====
Google Calendar allows you to show yourself as available or busy during the events on your calendar. For example, if you have to be in class, you are probably busy; however, if it is your birthday you may be available to go to an event. This information is for others who are viewing your calendar or availability.

====Privacy====
Google Calendar allows you to set privacy for individual events and calendars. '''Default''' options are different for students and employees.
{| class="fancy"
! Who and What Calendar !! Default Setting !! Meaning
|-
| Students/All Calendars|| Private || Only you and people you give permission to can see the events
|-
| Employees/Primary Calendar* || Show Free/Busy || �鶹��Ƶ users can see free/busy on your calendar
|-
| Employees/New Calendars || Private|| Only you and people you give permission to can see the events
|-
|}
(*) Employees who have shared their calendar with students with full access will not show free/busy by default.

You can adjust the event sharing details in the event details.

===Adding Appointments===
As a Google campus, GTS strongly recommends using Google Calendar to schedule remote appointments. Through your calendar, you can create open appointments that students or faculty can claim, or invite select participants.

Create an appointment:

#Using your �鶹��Ƶ account on a computer, open Google Calendar.
#Make sure that you're in Week view or any Day view.
#Click anywhere in the calendar. In the event box that pops up, click Appointment slots.
#Enter the details, including a title, and pick the calendar where you want the event to show up.
#To add more information, like a location or description, click More options.

To add select participants:

#Open Google Calendar.
#Click on the appointment you have created.
#Select the pencil icon, named Edit event.
#To the right-hand side, click the Add guests field and enter the address of your attendee.

If you are sharing with multiple people and would rather provide a link, such as when publicly posting your appointment availability, Google generates one for you automatically.

Posting appointment links:

#Open Google Calendar.
#Select your appointment and click the three dots to the far end of the appointment pop-up window.
#Choose the Publish event option.
#Copy the link provided and paste where needed.

===Calendar Settings===
The settings for Google Calendar are available by:
#Clicking the Gear icon (upper right hand corner)
#Selecting '''Settings'''.[[File:Settings.jpg |right|300px]]

The '''General Tab''' allows you to change the information specific to your calendar, such as the language, country, timezone and time format you prefer to use. They are all user specific, and you can change them in the pop-down menus. The Default View is the view that loads when you first load Google Calendar. Custom View is a customizable view that adds a different option in the view choices across the top of the calendar.

The '''Calendars Tab''' shows you the calendars you have access to and allows you to change the settings for those calendars.

The '''Mobile Setup Tab''' allows you to set up your cell phone to receive notification of events and agendas from your Google Calendar.

[[Image:Calset.jpg|250px|right]]The settings for each individual calendar are set from the settings pop-down next to the calendar listing, or by clicking on the individual calendar on the '''Calendars Tab''' of the Settings.

On the Calendar Details tab, you can change the name of the calendar, or supply a description of the calendar. This tab also allows you the option of embedding your calendar into an existing webpage. It also supplies you with web addresses for your calendar.

====Sharing Your Calendar====
To set the sharing options, select '''Share this Calendar''' option (from the pop down settings next to the calendar listing), or click the '''Shared:Edit settings''' on the '''Calendars Tab''' of the Calendar Settings.

In the '''Share with specific people''' section, add the username of person you wish to share with (including the @gustavus.edu domain for the �鶹��Ƶ community), and select the type of sharing from the chart below. You can share your calendar with any other Google Calendar user in the world.

{| class="fancy"
|+
! Setting
! align="center" | Allows user
|-
|Make changes AND manage sharing||complete control over your calendar.
|-
| Make changes to events||ability to add and remove events on your calendar, but not adjust sharing
|-
| See all event details||to see all the event details, but they are not allowed to make any changes
|-
| See only busy/free ||to see only that you are busy or free.

|-
|}

====Reminders and Notifications====
To manage Notifications, you must go to '''Calendar Settings''' by clicking the gear icon in the top-right of the web page, and select '''Settings'''. On the '''Calendar Tab''', and you will see the '''Reminders and notification''' link next to the name of your calendar. You can set the default setting for the events on the calendar, and settings for invitations you receive on this page.

Some users receive Email messages just prior to each calendar event, including classes. You can turn these Notifications off by removing the Email option under the Event Reminder section of the Notification settings for your Calendar.

====SMS or Text Message Notification and Use====
Google Calendar supports SMS (or text messaging) notifications and communication. In order to use this service, you will need to register your phone with Google Calendar. From Calendar Settings, select the Mobile Setup tab. Complete the information and verification.

Once you have enabled SMS, you will have an additional option in the '''Notification and Reminders''' sections for events and calendars.

To receive a notification with your calendar information, send a text message containing one of the following commands to the shortcode '48368' (GVENT):

* 'next': request your next scheduled event
* 'day: request all of your scheduled events for the present day
* 'nday': request your events scheduled for the following day

You can also create an event with SMS by sending a text message with your event's details to the number above.

For example, if you send a message with something like "Chemistry Final 1pm Saturday," Google Calendar can figure out what you mean and pop the new event into your calendar.

Note: Only event information from YOUR calendar can be received or updated. This service is free, you will not be charged by Google to use this.

===Adding, Creating, and Managing Additional Calendars===
[[File:Create new.jpg|150px|right]]
You can have and view multiple calendars.
====Add (Create) a New Calendar====
To create a new calendar, that you own, click the '''Create new calendar''' from the pop-down at '''My calendars'''. This page allows you to create a new calendar and set the sharing options for that calendar. Once created, the calendar will show up in your list of calendars.

====Useful �鶹��Ƶ-related Public Calendars====
* [http://gustavus.edu/go/academiccalendar �鶹��Ƶ Academic Calendar]

====Add a Friend's Calendar====
[[File:Add calendar.jpg |right|300px]]There are multiple ways to add and view a friend's calendar.
# You can add (view) a friend's google calendar in the '''Add a co-worker's calendar''' slot under '''Other calendars'''.
#You can select '''Add a friend's calendar''' from the '''Other calendars''' pop-down.
#You can also add by URL.

====Hiding a Calendar====
Google Calendar allows you to toggle the viewing of a calendar on and off by clicking on the name of the calendar in the calendar list.

====Removing a Calendar====
#Go to settings (in the upper right corner)
#Select the Calendar Tab
#Click the Delete Icon next to the Calendar you are trying to remove.
#Accept the confirmation.

===Importing and Exporting Calendars===
====Importing calendar data from another source====
Google Calendar allows you to import data from other calendar programs. It accepts data in [[iCalendar]] and CSV formats. From the '''Other calendars''' pop-down select '''Import calendar'''. For additional help with importing please see [https://support.google.com/calendar/topic/1672003?hl=en&ref_topic=1665163 Google's Import and Export Help Pages]

====Meeting Maker====
�鶹��Ƶ used Meeting Maker before Google Calendar, and the conversion caused some issues. Following are the solutions we found.

Due to a limitation in Meeting Maker, you will need to export your non-banner events and your banners from Meeting Maker separately.

To export non-banner data from Meeting Maker, within the Meeting Maker application, select File, '''Export as ical by date''' (export a single file). This will allow you to create an *.ics file that can be imported into Google Calendar.

To export your banner data from Meeting Maker, within the Meeting Maker application, select File, '''Export as Text...'''. Select the date range you want to export and uncheck the "Contacts" and "To-Dos" and click OK.
Then upload the file to [https://gts.gac.edu/gts/mmconvert/ https://gts.gac.edu/gts/mmconvert/] which will give you a *.ics file that can be imported into Google Calendar.

To import data into Google Calendar (if you have both banner and non-banner events from Meeting Maker, you will have to import both of the *.ics files):
#From the '''Add''' button at the bottom of the calendar list select '''Import Calendar'''.
#Browse to the iCalendar file (*.ics from Meeting Maker export) that you created in your export.
#Choose the calendar that you wish to import the data to.
#Click the '''Import''' button.
#You will receive a confirmation regarding the number of events that were imported.

====Facebook====
The social-networking website [[Facebook]] provides a service for creating social events, and allows users to subscribe to an [[iCalendar]] resource containing their events. For more information, see [[Facebook#Calendaring_and_Facebook|Facebook - Calendaring and Facebook]].

====A Different Google Calendar Account====

If you would like to import a calendar from a different Google calendar account, Google provides a way to export your calendars as a zip file in *.ics format

To export a Google Calendar:
# Log into your Google account and navigate to the Google Calendar page.
# Select '''Settings''' from the pop-down next to '''My calendars'''.
# Click the '''Export Calendars''' link. This will download your calendars to a zip file. If prompted, select '''Save File'''.

To import a Google Calendar:
# Log into your Google account and navigate to the Google Calendar page.
# Select '''Settings''' from the pop-down next to '''My calendars'''.
# Click '''Import calendar'''.
# Browse to the file you just created in the export.
# Choose the calendar that you wish to import the data to.
# Click the '''Import''' button.
# You will receive a confirmation regarding the number of events that were imported.

==Tips==

===Selecting a custom date range===

You can view a custom date range (for example, a three week period, or the two days of the nobel conference) by clicking dragging your mouse over the mini-calendar on the left hand side of the screen.

===Printing the Description Field for Events===

To print the information in the Description Field for events from Google Calendar:
*Switch to '''Agenda View'''
*Select '''Print''' (from the '''More''' button)
*Check the '''Print Descriptions''' checkbox.
*'''Print'''

===Task List===

This list allows you to check off tasks through out the week or month as you complete them. To access yours simply select Tasks under my calendars on the left hand side. Once selected, the tasks list will appear on the right hand side of your calendar regardless of what viewing option you are in.

To add something to your task list, click right between the two yellow lines at the top, or click the + button at the bottom of the task list and begin typing. This will add tasks to your list. Simply press enter when you are finished typing. To remove items from your list, click on the item you want removed and click the trash can at the bottom of the tasks list.

[[Image:Tasks.png]]

There are other actions you can do with your list, for example making a new list, refreshing an old list, or renaming a list. To do this, click on the icon in the bottom right hand corner of the task list.

The '''Actions''' icon, lower left corner of task list, will give you even more option for your task list.

==Syncing Google Calendar with Other Programs/Devices==

It is possible to synchronize your Google Calendar with many smart phone, and desktop computer programs.

For directions on syncing Google Calendar please see [[Google Calendar Syncing]]

{{tech help}}

==External links==

* [http://www.google.com/support/calendar/ Google Calendar Help Center]
* [http://groups.google.com/group/Google-Calendar-Help Google Calendar Help Group]

[[Category:Google]]
[[Category:Calendar]]
[[Category:G Suite]]

Google Calendar

2020-07-14T14:13:59Z

Mschirad: /* Adding Appointments */

Google Calendar

2020-07-14T14:12:41Z

Mschirad: /* Adding Appointments */

[[Image:Google_calendar.png|250px|right]]
'''Google Calendar''' is a [[web-based]] group calendaring application hosted by [[Google]].

�鶹��Ƶ uses a [http://www.google.com/calendar/hosted/gustavus.edu/render special education edition of Google Calendar] as its campus-wide calendaring application. If you are a �鶹��Ƶ employee or student, you can use Google Calendar to manage or share your calendar and schedule meetings with other people at �鶹��Ƶ.

Google offers [https://apps.google.com/learning-center/products/calendar/#/list a general tutorial] that is not �鶹��Ƶ-specific, so some things may look slightly different and some features available to �鶹��Ƶ users may not be covered.

==Using Google Calendar==
===Logging in===
To log in to Google Calendar:
#Visit http://google.gustavus.edu/
#Enter your �鶹��Ƶ username and password
#You should be taken to your Google Calendar

===Calendar views===
One day, one week, and one month are the most common ways to view your calendar. You can choose how to view your calendar by clicking on the appropriate tab near the top of the page.

[[File:Day week month view.jpg |400 px|center]]

===Adding Events===
There are many ways to add an event to your Google Calendar. One of the easiest is to:
#Click and drag on your calendar at the date and time you want the event to be.
#Enter a description of the event. Pro Tip: If you want to adjust the time, simply put the time the event starts before your description.
#Select the calendar you wish to add the event to.
#When you are satisfied with the event click "Create Event." If you want to add more details, such as a location, description, or guests, click "edit event."

[[File:Add event.jpg |center |400 px]]

You can also add events by using the '''Create''' button. The Create Event window allows you to add more event details.

You can also create events by using the '''Quick Add Feature'''. Click the pop-down on the Create button, add your description and click Add.[[File:Quickadd.jpg|right|300 px]]

For more information on using Quick Add see: [https://support.google.com/calendar/answer/36604?hl=en About Quick Add].

===Editing Event Details===
To edit an existing event, simply click on the event title in your calendar. Make your changes to the event details window and click '''SAVE'''.

[[File:Event details.jpg |center|500px]]

You can also change the date and time of an event by clicking and dragging it to a new location on the calendar. You can extend or shorten by using the window shade option at the bottom of an event.

===Additional Event Details===
====Inviting Guests====
[[File:Calendar event guests.jpg |right|400px]]
Find or create the event you would like to invite guests to and select event details.
#Enter their e-mail addresses (using the @gustavus.edu domain portion) in the '''Add guests''' section. You can invite email aliases in this section as well. The "Allow list membership to be viewed by all members." check box must be checked in the email list settings for this feature to work.
#To check for available times, click '''Suggested times'''.
#You will then see a list of available times for your meeting. Select a meeting time. Click '''Save''' in the Event Details window. You will be prompted about sending invitations to the guests. Invited guests will appear in parentheses on the event on your calendar.

====Setting Reminders or Notifications====
Google Calendar can remind or notify you of events on your calendar in multiple ways. If you would like to receive a reminder you can choose to receive one by a pop-up window (if you have Google Calendar open), an [[SMS]] text message sent to your cell phone, or by e-mail. Reminders and notifications can be sent globally (all events created have those settings) and individually (each event can have different reminders and notifications).

Individual Event Reminders are set in the Event Details window. You can select both the type of reminder and the time before the event you would like to be notified.

Global settings are set in the Google Calendar Settings. From the Gear tool, select Settings, select the Calendars tab, on the calendar you wish to edit click the Reminders and notifications link. Here you can set the default settings.

====Available or Busy====
Google Calendar allows you to show yourself as available or busy during the events on your calendar. For example, if you have to be in class, you are probably busy; however, if it is your birthday you may be available to go to an event. This information is for others who are viewing your calendar or availability.

====Privacy====
Google Calendar allows you to set privacy for individual events and calendars. '''Default''' options are different for students and employees.
{| class="fancy"
! Who and What Calendar !! Default Setting !! Meaning
|-
| Students/All Calendars|| Private || Only you and people you give permission to can see the events
|-
| Employees/Primary Calendar* || Show Free/Busy || �鶹��Ƶ users can see free/busy on your calendar
|-
| Employees/New Calendars || Private|| Only you and people you give permission to can see the events
|-
|}
(*) Employees who have shared their calendar with students with full access will not show free/busy by default.

You can adjust the event sharing details in the event details.

===Adding Appointments===
As a Google campus, GTS strongly recommends using Google Calendar to schedule remote appointments. Through your calendar, you can create open appointments that students or faculty can claim, or invite select participants.

Create an appointment:

#Using your �鶹��Ƶ account on a computer, open Google Calendar.
#Make sure that you're in Week view or any Day view.
#Click anywhere in the calendar. In the event box that pops up, click Appointment slots.
#Enter the details, including a title, and pick the calendar where you want the event to show up.
#To add more information, like a location or description, click More options.

To add select participants:

#Open Google Calendar.
#Click on the appointment you have created.
#Select the pencil icon, named Edit event.
#To the right-hand side, click the Add guests field and enter the address of your attendee.

If you are sharing with multiple people and would rather send a link, such as when publicly posting your appointment availability, please use the steps below:

#Open Google Calendar.
#Select your appointment and click the three dots to the far end of the appointment pop-up window.
#Choose the Publish event option.
#Copy the link provided and paste where needed.

===Calendar Settings===
The settings for Google Calendar are available by:
#Clicking the Gear icon (upper right hand corner)
#Selecting '''Settings'''.[[File:Settings.jpg |right|300px]]

The '''General Tab''' allows you to change the information specific to your calendar, such as the language, country, timezone and time format you prefer to use. They are all user specific, and you can change them in the pop-down menus. The Default View is the view that loads when you first load Google Calendar. Custom View is a customizable view that adds a different option in the view choices across the top of the calendar.

The '''Calendars Tab''' shows you the calendars you have access to and allows you to change the settings for those calendars.

The '''Mobile Setup Tab''' allows you to set up your cell phone to receive notification of events and agendas from your Google Calendar.

[[Image:Calset.jpg|250px|right]]The settings for each individual calendar are set from the settings pop-down next to the calendar listing, or by clicking on the individual calendar on the '''Calendars Tab''' of the Settings.

On the Calendar Details tab, you can change the name of the calendar, or supply a description of the calendar. This tab also allows you the option of embedding your calendar into an existing webpage. It also supplies you with web addresses for your calendar.

====Sharing Your Calendar====
To set the sharing options, select '''Share this Calendar''' option (from the pop down settings next to the calendar listing), or click the '''Shared:Edit settings''' on the '''Calendars Tab''' of the Calendar Settings.

In the '''Share with specific people''' section, add the username of person you wish to share with (including the @gustavus.edu domain for the �鶹��Ƶ community), and select the type of sharing from the chart below. You can share your calendar with any other Google Calendar user in the world.

{| class="fancy"
|+
! Setting
! align="center" | Allows user
|-
|Make changes AND manage sharing||complete control over your calendar.
|-
| Make changes to events||ability to add and remove events on your calendar, but not adjust sharing
|-
| See all event details||to see all the event details, but they are not allowed to make any changes
|-
| See only busy/free ||to see only that you are busy or free.

|-
|}

====Reminders and Notifications====
To manage Notifications, you must go to '''Calendar Settings''' by clicking the gear icon in the top-right of the web page, and select '''Settings'''. On the '''Calendar Tab''', and you will see the '''Reminders and notification''' link next to the name of your calendar. You can set the default setting for the events on the calendar, and settings for invitations you receive on this page.

Some users receive Email messages just prior to each calendar event, including classes. You can turn these Notifications off by removing the Email option under the Event Reminder section of the Notification settings for your Calendar.

====SMS or Text Message Notification and Use====
Google Calendar supports SMS (or text messaging) notifications and communication. In order to use this service, you will need to register your phone with Google Calendar. From Calendar Settings, select the Mobile Setup tab. Complete the information and verification.

Once you have enabled SMS, you will have an additional option in the '''Notification and Reminders''' sections for events and calendars.

To receive a notification with your calendar information, send a text message containing one of the following commands to the shortcode '48368' (GVENT):

* 'next': request your next scheduled event
* 'day: request all of your scheduled events for the present day
* 'nday': request your events scheduled for the following day

You can also create an event with SMS by sending a text message with your event's details to the number above.

For example, if you send a message with something like "Chemistry Final 1pm Saturday," Google Calendar can figure out what you mean and pop the new event into your calendar.

Note: Only event information from YOUR calendar can be received or updated. This service is free, you will not be charged by Google to use this.

===Adding, Creating, and Managing Additional Calendars===
[[File:Create new.jpg|150px|right]]
You can have and view multiple calendars.
====Add (Create) a New Calendar====
To create a new calendar, that you own, click the '''Create new calendar''' from the pop-down at '''My calendars'''. This page allows you to create a new calendar and set the sharing options for that calendar. Once created, the calendar will show up in your list of calendars.

====Useful �鶹��Ƶ-related Public Calendars====
* [http://gustavus.edu/go/academiccalendar �鶹��Ƶ Academic Calendar]

====Add a Friend's Calendar====
[[File:Add calendar.jpg |right|300px]]There are multiple ways to add and view a friend's calendar.
# You can add (view) a friend's google calendar in the '''Add a co-worker's calendar''' slot under '''Other calendars'''.
#You can select '''Add a friend's calendar''' from the '''Other calendars''' pop-down.
#You can also add by URL.

====Hiding a Calendar====
Google Calendar allows you to toggle the viewing of a calendar on and off by clicking on the name of the calendar in the calendar list.

====Removing a Calendar====
#Go to settings (in the upper right corner)
#Select the Calendar Tab
#Click the Delete Icon next to the Calendar you are trying to remove.
#Accept the confirmation.

===Importing and Exporting Calendars===
====Importing calendar data from another source====
Google Calendar allows you to import data from other calendar programs. It accepts data in [[iCalendar]] and CSV formats. From the '''Other calendars''' pop-down select '''Import calendar'''. For additional help with importing please see [https://support.google.com/calendar/topic/1672003?hl=en&ref_topic=1665163 Google's Import and Export Help Pages]

====Meeting Maker====
�鶹��Ƶ used Meeting Maker before Google Calendar, and the conversion caused some issues. Following are the solutions we found.

Due to a limitation in Meeting Maker, you will need to export your non-banner events and your banners from Meeting Maker separately.

To export non-banner data from Meeting Maker, within the Meeting Maker application, select File, '''Export as ical by date''' (export a single file). This will allow you to create an *.ics file that can be imported into Google Calendar.

To export your banner data from Meeting Maker, within the Meeting Maker application, select File, '''Export as Text...'''. Select the date range you want to export and uncheck the "Contacts" and "To-Dos" and click OK.
Then upload the file to [https://gts.gac.edu/gts/mmconvert/ https://gts.gac.edu/gts/mmconvert/] which will give you a *.ics file that can be imported into Google Calendar.

To import data into Google Calendar (if you have both banner and non-banner events from Meeting Maker, you will have to import both of the *.ics files):
#From the '''Add''' button at the bottom of the calendar list select '''Import Calendar'''.
#Browse to the iCalendar file (*.ics from Meeting Maker export) that you created in your export.
#Choose the calendar that you wish to import the data to.
#Click the '''Import''' button.
#You will receive a confirmation regarding the number of events that were imported.

====Facebook====
The social-networking website [[Facebook]] provides a service for creating social events, and allows users to subscribe to an [[iCalendar]] resource containing their events. For more information, see [[Facebook#Calendaring_and_Facebook|Facebook - Calendaring and Facebook]].

====A Different Google Calendar Account====

If you would like to import a calendar from a different Google calendar account, Google provides a way to export your calendars as a zip file in *.ics format

To export a Google Calendar:
# Log into your Google account and navigate to the Google Calendar page.
# Select '''Settings''' from the pop-down next to '''My calendars'''.
# Click the '''Export Calendars''' link. This will download your calendars to a zip file. If prompted, select '''Save File'''.

To import a Google Calendar:
# Log into your Google account and navigate to the Google Calendar page.
# Select '''Settings''' from the pop-down next to '''My calendars'''.
# Click '''Import calendar'''.
# Browse to the file you just created in the export.
# Choose the calendar that you wish to import the data to.
# Click the '''Import''' button.
# You will receive a confirmation regarding the number of events that were imported.

==Tips==

===Selecting a custom date range===

You can view a custom date range (for example, a three week period, or the two days of the nobel conference) by clicking dragging your mouse over the mini-calendar on the left hand side of the screen.

===Printing the Description Field for Events===

To print the information in the Description Field for events from Google Calendar:
*Switch to '''Agenda View'''
*Select '''Print''' (from the '''More''' button)
*Check the '''Print Descriptions''' checkbox.
*'''Print'''

===Task List===

This list allows you to check off tasks through out the week or month as you complete them. To access yours simply select Tasks under my calendars on the left hand side. Once selected, the tasks list will appear on the right hand side of your calendar regardless of what viewing option you are in.

To add something to your task list, click right between the two yellow lines at the top, or click the + button at the bottom of the task list and begin typing. This will add tasks to your list. Simply press enter when you are finished typing. To remove items from your list, click on the item you want removed and click the trash can at the bottom of the tasks list.

[[Image:Tasks.png]]

There are other actions you can do with your list, for example making a new list, refreshing an old list, or renaming a list. To do this, click on the icon in the bottom right hand corner of the task list.

The '''Actions''' icon, lower left corner of task list, will give you even more option for your task list.

==Syncing Google Calendar with Other Programs/Devices==

It is possible to synchronize your Google Calendar with many smart phone, and desktop computer programs.

For directions on syncing Google Calendar please see [[Google Calendar Syncing]]

{{tech help}}

==External links==

* [http://www.google.com/support/calendar/ Google Calendar Help Center]
* [http://groups.google.com/group/Google-Calendar-Help Google Calendar Help Group]

[[Category:Google]]
[[Category:Calendar]]
[[Category:G Suite]]

Google Calendar

2020-07-14T14:10:50Z

Mschirad: /* Using Google Calendar */

[[Image:Google_calendar.png|250px|right]]
'''Google Calendar''' is a [[web-based]] group calendaring application hosted by [[Google]].

�鶹��Ƶ uses a [http://www.google.com/calendar/hosted/gustavus.edu/render special education edition of Google Calendar] as its campus-wide calendaring application. If you are a �鶹��Ƶ employee or student, you can use Google Calendar to manage or share your calendar and schedule meetings with other people at �鶹��Ƶ.

Google offers [https://apps.google.com/learning-center/products/calendar/#/list a general tutorial] that is not �鶹��Ƶ-specific, so some things may look slightly different and some features available to �鶹��Ƶ users may not be covered.

==Using Google Calendar==
===Logging in===
To log in to Google Calendar:
#Visit http://google.gustavus.edu/
#Enter your �鶹��Ƶ username and password
#You should be taken to your Google Calendar

===Calendar views===
One day, one week, and one month are the most common ways to view your calendar. You can choose how to view your calendar by clicking on the appropriate tab near the top of the page.

[[File:Day week month view.jpg |400 px|center]]

===Adding Events===
There are many ways to add an event to your Google Calendar. One of the easiest is to:
#Click and drag on your calendar at the date and time you want the event to be.
#Enter a description of the event. Pro Tip: If you want to adjust the time, simply put the time the event starts before your description.
#Select the calendar you wish to add the event to.
#When you are satisfied with the event click "Create Event." If you want to add more details, such as a location, description, or guests, click "edit event."

[[File:Add event.jpg |center |400 px]]

You can also add events by using the '''Create''' button. The Create Event window allows you to add more event details.

You can also create events by using the '''Quick Add Feature'''. Click the pop-down on the Create button, add your description and click Add.[[File:Quickadd.jpg|right|300 px]]

For more information on using Quick Add see: [https://support.google.com/calendar/answer/36604?hl=en About Quick Add].

===Editing Event Details===
To edit an existing event, simply click on the event title in your calendar. Make your changes to the event details window and click '''SAVE'''.

[[File:Event details.jpg |center|500px]]

You can also change the date and time of an event by clicking and dragging it to a new location on the calendar. You can extend or shorten by using the window shade option at the bottom of an event.

===Additional Event Details===
====Inviting Guests====
[[File:Calendar event guests.jpg |right|400px]]
Find or create the event you would like to invite guests to and select event details.
#Enter their e-mail addresses (using the @gustavus.edu domain portion) in the '''Add guests''' section. You can invite email aliases in this section as well. The "Allow list membership to be viewed by all members." check box must be checked in the email list settings for this feature to work.
#To check for available times, click '''Suggested times'''.
#You will then see a list of available times for your meeting. Select a meeting time. Click '''Save''' in the Event Details window. You will be prompted about sending invitations to the guests. Invited guests will appear in parentheses on the event on your calendar.

====Setting Reminders or Notifications====
Google Calendar can remind or notify you of events on your calendar in multiple ways. If you would like to receive a reminder you can choose to receive one by a pop-up window (if you have Google Calendar open), an [[SMS]] text message sent to your cell phone, or by e-mail. Reminders and notifications can be sent globally (all events created have those settings) and individually (each event can have different reminders and notifications).

Individual Event Reminders are set in the Event Details window. You can select both the type of reminder and the time before the event you would like to be notified.

Global settings are set in the Google Calendar Settings. From the Gear tool, select Settings, select the Calendars tab, on the calendar you wish to edit click the Reminders and notifications link. Here you can set the default settings.

====Available or Busy====
Google Calendar allows you to show yourself as available or busy during the events on your calendar. For example, if you have to be in class, you are probably busy; however, if it is your birthday you may be available to go to an event. This information is for others who are viewing your calendar or availability.

====Privacy====
Google Calendar allows you to set privacy for individual events and calendars. '''Default''' options are different for students and employees.
{| class="fancy"
! Who and What Calendar !! Default Setting !! Meaning
|-
| Students/All Calendars|| Private || Only you and people you give permission to can see the events
|-
| Employees/Primary Calendar* || Show Free/Busy || �鶹��Ƶ users can see free/busy on your calendar
|-
| Employees/New Calendars || Private|| Only you and people you give permission to can see the events
|-
|}
(*) Employees who have shared their calendar with students with full access will not show free/busy by default.

You can adjust the event sharing details in the event details.

===Adding Appointments===
As a Google campus, GTS strongly recommends using Google Calendar to schedule remote appointments. Through your calendar, you can create open appointments that students or faculty can claim, or invite select participants.

Create an appointment:

#Using your �鶹��Ƶ account on a computer, open Google Calendar.
#Make sure that you're in Week view or any Day view.
#Click anywhere in the calendar. In the event box that pops up, click Appointment slots.
#Enter the details, including a title, and pick the calendar where you want the event to show up.
#To add more information, like a location or description, click More options.

To add select participants:

#Open Google Calendar.
#Click on the appointment you have created.
#Select the pencil icon, named Edit event.
#To the right-hand side, click the Add guests field and enter the address of your attendee.

To share the appointment you have created with potential guests, you will need to send them an invite.

To share an appointment:

#Open Google Calendar.
#Click on your appointment and select the email icon, named Email guests.
#Enter the guest's address in the provided field and send.

If you would rather send a link, such as when publicly posting your appointment availability, please use the steps below:

#Open Google Calendar.
#Select your appointment and click the three dots to the far end of the appointment pop-up window.
#Choose the Publish event option.
#Copy the link provided and paste where needed.

===Calendar Settings===
The settings for Google Calendar are available by:
#Clicking the Gear icon (upper right hand corner)
#Selecting '''Settings'''.[[File:Settings.jpg |right|300px]]

The '''General Tab''' allows you to change the information specific to your calendar, such as the language, country, timezone and time format you prefer to use. They are all user specific, and you can change them in the pop-down menus. The Default View is the view that loads when you first load Google Calendar. Custom View is a customizable view that adds a different option in the view choices across the top of the calendar.

The '''Calendars Tab''' shows you the calendars you have access to and allows you to change the settings for those calendars.

The '''Mobile Setup Tab''' allows you to set up your cell phone to receive notification of events and agendas from your Google Calendar.

[[Image:Calset.jpg|250px|right]]The settings for each individual calendar are set from the settings pop-down next to the calendar listing, or by clicking on the individual calendar on the '''Calendars Tab''' of the Settings.

On the Calendar Details tab, you can change the name of the calendar, or supply a description of the calendar. This tab also allows you the option of embedding your calendar into an existing webpage. It also supplies you with web addresses for your calendar.

====Sharing Your Calendar====
To set the sharing options, select '''Share this Calendar''' option (from the pop down settings next to the calendar listing), or click the '''Shared:Edit settings''' on the '''Calendars Tab''' of the Calendar Settings.

In the '''Share with specific people''' section, add the username of person you wish to share with (including the @gustavus.edu domain for the �鶹��Ƶ community), and select the type of sharing from the chart below. You can share your calendar with any other Google Calendar user in the world.

{| class="fancy"
|+
! Setting
! align="center" | Allows user
|-
|Make changes AND manage sharing||complete control over your calendar.
|-
| Make changes to events||ability to add and remove events on your calendar, but not adjust sharing
|-
| See all event details||to see all the event details, but they are not allowed to make any changes
|-
| See only busy/free ||to see only that you are busy or free.

|-
|}

====Reminders and Notifications====
To manage Notifications, you must go to '''Calendar Settings''' by clicking the gear icon in the top-right of the web page, and select '''Settings'''. On the '''Calendar Tab''', and you will see the '''Reminders and notification''' link next to the name of your calendar. You can set the default setting for the events on the calendar, and settings for invitations you receive on this page.

Some users receive Email messages just prior to each calendar event, including classes. You can turn these Notifications off by removing the Email option under the Event Reminder section of the Notification settings for your Calendar.

====SMS or Text Message Notification and Use====
Google Calendar supports SMS (or text messaging) notifications and communication. In order to use this service, you will need to register your phone with Google Calendar. From Calendar Settings, select the Mobile Setup tab. Complete the information and verification.

Once you have enabled SMS, you will have an additional option in the '''Notification and Reminders''' sections for events and calendars.

To receive a notification with your calendar information, send a text message containing one of the following commands to the shortcode '48368' (GVENT):

* 'next': request your next scheduled event
* 'day: request all of your scheduled events for the present day
* 'nday': request your events scheduled for the following day

You can also create an event with SMS by sending a text message with your event's details to the number above.

For example, if you send a message with something like "Chemistry Final 1pm Saturday," Google Calendar can figure out what you mean and pop the new event into your calendar.

Note: Only event information from YOUR calendar can be received or updated. This service is free, you will not be charged by Google to use this.

===Adding, Creating, and Managing Additional Calendars===
[[File:Create new.jpg|150px|right]]
You can have and view multiple calendars.
====Add (Create) a New Calendar====
To create a new calendar, that you own, click the '''Create new calendar''' from the pop-down at '''My calendars'''. This page allows you to create a new calendar and set the sharing options for that calendar. Once created, the calendar will show up in your list of calendars.

====Useful �鶹��Ƶ-related Public Calendars====
* [http://gustavus.edu/go/academiccalendar �鶹��Ƶ Academic Calendar]

====Add a Friend's Calendar====
[[File:Add calendar.jpg |right|300px]]There are multiple ways to add and view a friend's calendar.
# You can add (view) a friend's google calendar in the '''Add a co-worker's calendar''' slot under '''Other calendars'''.
#You can select '''Add a friend's calendar''' from the '''Other calendars''' pop-down.
#You can also add by URL.

====Hiding a Calendar====
Google Calendar allows you to toggle the viewing of a calendar on and off by clicking on the name of the calendar in the calendar list.

====Removing a Calendar====
#Go to settings (in the upper right corner)
#Select the Calendar Tab
#Click the Delete Icon next to the Calendar you are trying to remove.
#Accept the confirmation.

===Importing and Exporting Calendars===
====Importing calendar data from another source====
Google Calendar allows you to import data from other calendar programs. It accepts data in [[iCalendar]] and CSV formats. From the '''Other calendars''' pop-down select '''Import calendar'''. For additional help with importing please see [https://support.google.com/calendar/topic/1672003?hl=en&ref_topic=1665163 Google's Import and Export Help Pages]

====Meeting Maker====
�鶹��Ƶ used Meeting Maker before Google Calendar, and the conversion caused some issues. Following are the solutions we found.

Due to a limitation in Meeting Maker, you will need to export your non-banner events and your banners from Meeting Maker separately.

To export non-banner data from Meeting Maker, within the Meeting Maker application, select File, '''Export as ical by date''' (export a single file). This will allow you to create an *.ics file that can be imported into Google Calendar.

To export your banner data from Meeting Maker, within the Meeting Maker application, select File, '''Export as Text...'''. Select the date range you want to export and uncheck the "Contacts" and "To-Dos" and click OK.
Then upload the file to [https://gts.gac.edu/gts/mmconvert/ https://gts.gac.edu/gts/mmconvert/] which will give you a *.ics file that can be imported into Google Calendar.

To import data into Google Calendar (if you have both banner and non-banner events from Meeting Maker, you will have to import both of the *.ics files):
#From the '''Add''' button at the bottom of the calendar list select '''Import Calendar'''.
#Browse to the iCalendar file (*.ics from Meeting Maker export) that you created in your export.
#Choose the calendar that you wish to import the data to.
#Click the '''Import''' button.
#You will receive a confirmation regarding the number of events that were imported.

====Facebook====
The social-networking website [[Facebook]] provides a service for creating social events, and allows users to subscribe to an [[iCalendar]] resource containing their events. For more information, see [[Facebook#Calendaring_and_Facebook|Facebook - Calendaring and Facebook]].

====A Different Google Calendar Account====

If you would like to import a calendar from a different Google calendar account, Google provides a way to export your calendars as a zip file in *.ics format

To export a Google Calendar:
# Log into your Google account and navigate to the Google Calendar page.
# Select '''Settings''' from the pop-down next to '''My calendars'''.
# Click the '''Export Calendars''' link. This will download your calendars to a zip file. If prompted, select '''Save File'''.

To import a Google Calendar:
# Log into your Google account and navigate to the Google Calendar page.
# Select '''Settings''' from the pop-down next to '''My calendars'''.
# Click '''Import calendar'''.
# Browse to the file you just created in the export.
# Choose the calendar that you wish to import the data to.
# Click the '''Import''' button.
# You will receive a confirmation regarding the number of events that were imported.

==Tips==

===Selecting a custom date range===

You can view a custom date range (for example, a three week period, or the two days of the nobel conference) by clicking dragging your mouse over the mini-calendar on the left hand side of the screen.

===Printing the Description Field for Events===

To print the information in the Description Field for events from Google Calendar:
*Switch to '''Agenda View'''
*Select '''Print''' (from the '''More''' button)
*Check the '''Print Descriptions''' checkbox.
*'''Print'''

===Task List===

This list allows you to check off tasks through out the week or month as you complete them. To access yours simply select Tasks under my calendars on the left hand side. Once selected, the tasks list will appear on the right hand side of your calendar regardless of what viewing option you are in.

To add something to your task list, click right between the two yellow lines at the top, or click the + button at the bottom of the task list and begin typing. This will add tasks to your list. Simply press enter when you are finished typing. To remove items from your list, click on the item you want removed and click the trash can at the bottom of the tasks list.

[[Image:Tasks.png]]

There are other actions you can do with your list, for example making a new list, refreshing an old list, or renaming a list. To do this, click on the icon in the bottom right hand corner of the task list.

The '''Actions''' icon, lower left corner of task list, will give you even more option for your task list.

==Syncing Google Calendar with Other Programs/Devices==

It is possible to synchronize your Google Calendar with many smart phone, and desktop computer programs.

For directions on syncing Google Calendar please see [[Google Calendar Syncing]]

{{tech help}}

==External links==

* [http://www.google.com/support/calendar/ Google Calendar Help Center]
* [http://groups.google.com/group/Google-Calendar-Help Google Calendar Help Group]

[[Category:Google]]
[[Category:Calendar]]
[[Category:G Suite]]

Google Calendar

2020-07-14T14:08:40Z

Mschirad: /* Adding Appointments */

[[Image:Google_calendar.png|250px|right]]
'''Google Calendar''' is a [[web-based]] group calendaring application hosted by [[Google]].

�鶹��Ƶ uses a [http://www.google.com/calendar/hosted/gustavus.edu/render special education edition of Google Calendar] as its campus-wide calendaring application. If you are a �鶹��Ƶ employee or student, you can use Google Calendar to manage or share your calendar and schedule meetings with other people at �鶹��Ƶ.

Google offers [https://apps.google.com/learning-center/products/calendar/#/list a general tutorial] that is not �鶹��Ƶ-specific, so some things may look slightly different and some features available to �鶹��Ƶ users may not be covered.

==Using Google Calendar==
===Logging in===
To log in to Google Calendar:
#Visit http://google.gustavus.edu/
#Enter your �鶹��Ƶ username and password
#You should be taken to your Google Calendar

===Calendar views===
One day, one week, and one month are the most common ways to view your calendar. You can choose how to view your calendar by clicking on the appropriate tab near the top of the page.

[[File:Day week month view.jpg |400 px|center]]

===Adding Events===
There are many ways to add an event to your Google Calendar. One of the easiest is to:
#Click and drag on your calendar at the date and time you want the event to be.
#Enter a description of the event. Pro Tip: If you want to adjust the time, simply put the time the event starts before your description.
#Select the calendar you wish to add the event to.
#When you are satisfied with the event click "Create Event." If you want to add more details, such as a location, description, or guests, click "edit event."

[[File:Add event.jpg |center |400 px]]

You can also add events by using the '''Create''' button. The Create Event window allows you to add more event details.

You can also create events by using the '''Quick Add Feature'''. Click the pop-down on the Create button, add your description and click Add.[[File:Quickadd.jpg|right|300 px]]

For more information on using Quick Add see: [https://support.google.com/calendar/answer/36604?hl=en About Quick Add].

===Editing Event Details===
To edit an existing event, simply click on the event title in your calendar. Make your changes to the event details window and click '''SAVE'''.

[[File:Event details.jpg |center|500px]]

You can also change the date and time of an event by clicking and dragging it to a new location on the calendar. You can extend or shorten by using the window shade option at the bottom of an event.

===Additional Event Details===
====Inviting Guests====
[[File:Calendar event guests.jpg |right|400px]]
Find or create the event you would like to invite guests to and select event details.
#Enter their e-mail addresses (using the @gustavus.edu domain portion) in the '''Add guests''' section. You can invite email aliases in this section as well. The "Allow list membership to be viewed by all members." check box must be checked in the email list settings for this feature to work.
#To check for available times, click '''Suggested times'''.
#You will then see a list of available times for your meeting. Select a meeting time. Click '''Save''' in the Event Details window. You will be prompted about sending invitations to the guests. Invited guests will appear in parentheses on the event on your calendar.

====Setting Reminders or Notifications====
Google Calendar can remind or notify you of events on your calendar in multiple ways. If you would like to receive a reminder you can choose to receive one by a pop-up window (if you have Google Calendar open), an [[SMS]] text message sent to your cell phone, or by e-mail. Reminders and notifications can be sent globally (all events created have those settings) and individually (each event can have different reminders and notifications).

Individual Event Reminders are set in the Event Details window. You can select both the type of reminder and the time before the event you would like to be notified.

Global settings are set in the Google Calendar Settings. From the Gear tool, select Settings, select the Calendars tab, on the calendar you wish to edit click the Reminders and notifications link. Here you can set the default settings.

===Adding Appointments===
As a Google campus, GTS strongly recommends using Google Calendar to schedule remote appointments. Through your calendar, you can create open appointments that students or faculty can claim, or invite select participants.

Create an appointment:

1. Using your �鶹��Ƶ account on a computer, open Google Calendar.
2. Make sure that you're in Week view or any Day view.
3. Click anywhere in the calendar. In the event box that pops up, click Appointment slots.
4. Enter the details, including a title, and pick the calendar where you want the event to show up.
5. To add more information, like a location or description, click More options.

To add select participants:

1. Open Google Calendar.
2. Click on the appointment you have created.
3. Select the pencil icon, named Edit event.
4. To the right-hand side, click the Add guests field and enter the address of your attendee.

To share the appointment you have created with potential guests, you will need to send them an invite.

To share an appointment:

1. Open Google Calendar.
2. Click on your appointment and select the email icon, named Email guests.
3. Enter the guest's address in the provided field and send.

If you would rather send a link, such as when publicly posting your appointment availability, please use the steps below:

1. Open Google Calendar.
2. Select your appointment and click the three dots to the far end of the appointment pop-up window.
3. Choose the Publish event option.
4. Copy the link provided and paste where needed.

====Available or Busy====
Google Calendar allows you to show yourself as available or busy during the events on your calendar. For example, if you have to be in class, you are probably busy; however, if it is your birthday you may be available to go to an event. This information is for others who are viewing your calendar or availability.

====Privacy====
Google Calendar allows you to set privacy for individual events and calendars. '''Default''' options are different for students and employees.
{| class="fancy"
! Who and What Calendar !! Default Setting !! Meaning
|-
| Students/All Calendars|| Private || Only you and people you give permission to can see the events
|-
| Employees/Primary Calendar* || Show Free/Busy || �鶹��Ƶ users can see free/busy on your calendar
|-
| Employees/New Calendars || Private|| Only you and people you give permission to can see the events
|-
|}
(*) Employees who have shared their calendar with students with full access will not show free/busy by default.

You can adjust the event sharing details in the event details.

===Calendar Settings===
The settings for Google Calendar are available by:
#Clicking the Gear icon (upper right hand corner)
#Selecting '''Settings'''.[[File:Settings.jpg |right|300px]]

The '''General Tab''' allows you to change the information specific to your calendar, such as the language, country, timezone and time format you prefer to use. They are all user specific, and you can change them in the pop-down menus. The Default View is the view that loads when you first load Google Calendar. Custom View is a customizable view that adds a different option in the view choices across the top of the calendar.

The '''Calendars Tab''' shows you the calendars you have access to and allows you to change the settings for those calendars.

The '''Mobile Setup Tab''' allows you to set up your cell phone to receive notification of events and agendas from your Google Calendar.

[[Image:Calset.jpg|250px|right]]The settings for each individual calendar are set from the settings pop-down next to the calendar listing, or by clicking on the individual calendar on the '''Calendars Tab''' of the Settings.

On the Calendar Details tab, you can change the name of the calendar, or supply a description of the calendar. This tab also allows you the option of embedding your calendar into an existing webpage. It also supplies you with web addresses for your calendar.

====Sharing Your Calendar====
To set the sharing options, select '''Share this Calendar''' option (from the pop down settings next to the calendar listing), or click the '''Shared:Edit settings''' on the '''Calendars Tab''' of the Calendar Settings.

In the '''Share with specific people''' section, add the username of person you wish to share with (including the @gustavus.edu domain for the �鶹��Ƶ community), and select the type of sharing from the chart below. You can share your calendar with any other Google Calendar user in the world.

{| class="fancy"
|+
! Setting
! align="center" | Allows user
|-
|Make changes AND manage sharing||complete control over your calendar.
|-
| Make changes to events||ability to add and remove events on your calendar, but not adjust sharing
|-
| See all event details||to see all the event details, but they are not allowed to make any changes
|-
| See only busy/free ||to see only that you are busy or free.

|-
|}

====Reminders and Notifications====
To manage Notifications, you must go to '''Calendar Settings''' by clicking the gear icon in the top-right of the web page, and select '''Settings'''. On the '''Calendar Tab''', and you will see the '''Reminders and notification''' link next to the name of your calendar. You can set the default setting for the events on the calendar, and settings for invitations you receive on this page.

Some users receive Email messages just prior to each calendar event, including classes. You can turn these Notifications off by removing the Email option under the Event Reminder section of the Notification settings for your Calendar.

====SMS or Text Message Notification and Use====
Google Calendar supports SMS (or text messaging) notifications and communication. In order to use this service, you will need to register your phone with Google Calendar. From Calendar Settings, select the Mobile Setup tab. Complete the information and verification.

Once you have enabled SMS, you will have an additional option in the '''Notification and Reminders''' sections for events and calendars.

To receive a notification with your calendar information, send a text message containing one of the following commands to the shortcode '48368' (GVENT):

* 'next': request your next scheduled event
* 'day: request all of your scheduled events for the present day
* 'nday': request your events scheduled for the following day

You can also create an event with SMS by sending a text message with your event's details to the number above.

For example, if you send a message with something like "Chemistry Final 1pm Saturday," Google Calendar can figure out what you mean and pop the new event into your calendar.

Note: Only event information from YOUR calendar can be received or updated. This service is free, you will not be charged by Google to use this.

===Adding, Creating, and Managing Additional Calendars===
[[File:Create new.jpg|150px|right]]
You can have and view multiple calendars.
====Add (Create) a New Calendar====
To create a new calendar, that you own, click the '''Create new calendar''' from the pop-down at '''My calendars'''. This page allows you to create a new calendar and set the sharing options for that calendar. Once created, the calendar will show up in your list of calendars.

====Useful �鶹��Ƶ-related Public Calendars====
* [http://gustavus.edu/go/academiccalendar �鶹��Ƶ Academic Calendar]

====Add a Friend's Calendar====
[[File:Add calendar.jpg |right|300px]]There are multiple ways to add and view a friend's calendar.
# You can add (view) a friend's google calendar in the '''Add a co-worker's calendar''' slot under '''Other calendars'''.
#You can select '''Add a friend's calendar''' from the '''Other calendars''' pop-down.
#You can also add by URL.

====Hiding a Calendar====
Google Calendar allows you to toggle the viewing of a calendar on and off by clicking on the name of the calendar in the calendar list.

====Removing a Calendar====
#Go to settings (in the upper right corner)
#Select the Calendar Tab
#Click the Delete Icon next to the Calendar you are trying to remove.
#Accept the confirmation.

===Importing and Exporting Calendars===
====Importing calendar data from another source====
Google Calendar allows you to import data from other calendar programs. It accepts data in [[iCalendar]] and CSV formats. From the '''Other calendars''' pop-down select '''Import calendar'''. For additional help with importing please see [https://support.google.com/calendar/topic/1672003?hl=en&ref_topic=1665163 Google's Import and Export Help Pages]

====Meeting Maker====
�鶹��Ƶ used Meeting Maker before Google Calendar, and the conversion caused some issues. Following are the solutions we found.

Due to a limitation in Meeting Maker, you will need to export your non-banner events and your banners from Meeting Maker separately.

To export non-banner data from Meeting Maker, within the Meeting Maker application, select File, '''Export as ical by date''' (export a single file). This will allow you to create an *.ics file that can be imported into Google Calendar.

To export your banner data from Meeting Maker, within the Meeting Maker application, select File, '''Export as Text...'''. Select the date range you want to export and uncheck the "Contacts" and "To-Dos" and click OK.
Then upload the file to [https://gts.gac.edu/gts/mmconvert/ https://gts.gac.edu/gts/mmconvert/] which will give you a *.ics file that can be imported into Google Calendar.

To import data into Google Calendar (if you have both banner and non-banner events from Meeting Maker, you will have to import both of the *.ics files):
#From the '''Add''' button at the bottom of the calendar list select '''Import Calendar'''.
#Browse to the iCalendar file (*.ics from Meeting Maker export) that you created in your export.
#Choose the calendar that you wish to import the data to.
#Click the '''Import''' button.
#You will receive a confirmation regarding the number of events that were imported.

====Facebook====
The social-networking website [[Facebook]] provides a service for creating social events, and allows users to subscribe to an [[iCalendar]] resource containing their events. For more information, see [[Facebook#Calendaring_and_Facebook|Facebook - Calendaring and Facebook]].

====A Different Google Calendar Account====

If you would like to import a calendar from a different Google calendar account, Google provides a way to export your calendars as a zip file in *.ics format

To export a Google Calendar:
# Log into your Google account and navigate to the Google Calendar page.
# Select '''Settings''' from the pop-down next to '''My calendars'''.
# Click the '''Export Calendars''' link. This will download your calendars to a zip file. If prompted, select '''Save File'''.

To import a Google Calendar:
# Log into your Google account and navigate to the Google Calendar page.
# Select '''Settings''' from the pop-down next to '''My calendars'''.
# Click '''Import calendar'''.
# Browse to the file you just created in the export.
# Choose the calendar that you wish to import the data to.
# Click the '''Import''' button.
# You will receive a confirmation regarding the number of events that were imported.

==Tips==

===Selecting a custom date range===

You can view a custom date range (for example, a three week period, or the two days of the nobel conference) by clicking dragging your mouse over the mini-calendar on the left hand side of the screen.

===Printing the Description Field for Events===

To print the information in the Description Field for events from Google Calendar:
*Switch to '''Agenda View'''
*Select '''Print''' (from the '''More''' button)
*Check the '''Print Descriptions''' checkbox.
*'''Print'''

===Task List===

This list allows you to check off tasks through out the week or month as you complete them. To access yours simply select Tasks under my calendars on the left hand side. Once selected, the tasks list will appear on the right hand side of your calendar regardless of what viewing option you are in.

To add something to your task list, click right between the two yellow lines at the top, or click the + button at the bottom of the task list and begin typing. This will add tasks to your list. Simply press enter when you are finished typing. To remove items from your list, click on the item you want removed and click the trash can at the bottom of the tasks list.

[[Image:Tasks.png]]

There are other actions you can do with your list, for example making a new list, refreshing an old list, or renaming a list. To do this, click on the icon in the bottom right hand corner of the task list.

The '''Actions''' icon, lower left corner of task list, will give you even more option for your task list.

==Syncing Google Calendar with Other Programs/Devices==

It is possible to synchronize your Google Calendar with many smart phone, and desktop computer programs.

For directions on syncing Google Calendar please see [[Google Calendar Syncing]]

{{tech help}}

==External links==

* [http://www.google.com/support/calendar/ Google Calendar Help Center]
* [http://groups.google.com/group/Google-Calendar-Help Google Calendar Help Group]

[[Category:Google]]
[[Category:Calendar]]
[[Category:G Suite]]

Google Calendar

2020-07-14T14:07:27Z

Mschirad: /* Using Google Calendar */

[[Image:Google_calendar.png|250px|right]]
'''Google Calendar''' is a [[web-based]] group calendaring application hosted by [[Google]].

�鶹��Ƶ uses a [http://www.google.com/calendar/hosted/gustavus.edu/render special education edition of Google Calendar] as its campus-wide calendaring application. If you are a �鶹��Ƶ employee or student, you can use Google Calendar to manage or share your calendar and schedule meetings with other people at �鶹��Ƶ.

Google offers [https://apps.google.com/learning-center/products/calendar/#/list a general tutorial] that is not �鶹��Ƶ-specific, so some things may look slightly different and some features available to �鶹��Ƶ users may not be covered.

==Using Google Calendar==
===Logging in===
To log in to Google Calendar:
#Visit http://google.gustavus.edu/
#Enter your �鶹��Ƶ username and password
#You should be taken to your Google Calendar

===Calendar views===
One day, one week, and one month are the most common ways to view your calendar. You can choose how to view your calendar by clicking on the appropriate tab near the top of the page.

[[File:Day week month view.jpg |400 px|center]]

===Adding Events===
There are many ways to add an event to your Google Calendar. One of the easiest is to:
#Click and drag on your calendar at the date and time you want the event to be.
#Enter a description of the event. Pro Tip: If you want to adjust the time, simply put the time the event starts before your description.
#Select the calendar you wish to add the event to.
#When you are satisfied with the event click "Create Event." If you want to add more details, such as a location, description, or guests, click "edit event."

[[File:Add event.jpg |center |400 px]]

You can also add events by using the '''Create''' button. The Create Event window allows you to add more event details.

You can also create events by using the '''Quick Add Feature'''. Click the pop-down on the Create button, add your description and click Add.[[File:Quickadd.jpg|right|300 px]]

For more information on using Quick Add see: [https://support.google.com/calendar/answer/36604?hl=en About Quick Add].

===Editing Event Details===
To edit an existing event, simply click on the event title in your calendar. Make your changes to the event details window and click '''SAVE'''.

[[File:Event details.jpg |center|500px]]

You can also change the date and time of an event by clicking and dragging it to a new location on the calendar. You can extend or shorten by using the window shade option at the bottom of an event.

===Additional Event Details===
====Inviting Guests====
[[File:Calendar event guests.jpg |right|400px]]
Find or create the event you would like to invite guests to and select event details.
#Enter their e-mail addresses (using the @gustavus.edu domain portion) in the '''Add guests''' section. You can invite email aliases in this section as well. The "Allow list membership to be viewed by all members." check box must be checked in the email list settings for this feature to work.
#To check for available times, click '''Suggested times'''.
#You will then see a list of available times for your meeting. Select a meeting time. Click '''Save''' in the Event Details window. You will be prompted about sending invitations to the guests. Invited guests will appear in parentheses on the event on your calendar.

====Setting Reminders or Notifications====
Google Calendar can remind or notify you of events on your calendar in multiple ways. If you would like to receive a reminder you can choose to receive one by a pop-up window (if you have Google Calendar open), an [[SMS]] text message sent to your cell phone, or by e-mail. Reminders and notifications can be sent globally (all events created have those settings) and individually (each event can have different reminders and notifications).

Individual Event Reminders are set in the Event Details window. You can select both the type of reminder and the time before the event you would like to be notified.

Global settings are set in the Google Calendar Settings. From the Gear tool, select Settings, select the Calendars tab, on the calendar you wish to edit click the Reminders and notifications link. Here you can set the default settings.

===Adding Appointments===
As a Google campus, GTS strongly recommends using Google Calendar to schedule remote appointments. Through your calendar, you can create open appointments that students or faculty can claim, or invite select participants.

Create an appointment:

1. Using your �鶹��Ƶ account on a computer, open Google Calendar.

2. Make sure that you're in Week view or any Day view.

3. Click anywhere in the calendar. In the event box that pops up, click Appointment slots.

4. Enter the details, including a title, and pick the calendar where you want the event to show up.

5. To add more information, like a location or description, click More options.

To add select participants:

1. Open Google Calendar.

2. Click on the appointment you have created.

3. Select the pencil icon, named Edit event.

4. To the right-hand side, click the Add guests field and enter the address of your attendee.

To share the appointment you have created with potential guests, you will need to send them an invite.

To share an appointment:

1. Open Google Calendar.

2. Click on your appointment and select the email icon, named Email guests.

3. Enter the guest's address in the provided field and send.

If you would rather send a link, such as when publicly posting your appointment availability, please use the steps below:

1. Open Google Calendar.

2. Select your appointment and click the three dots to the far end of the appointment pop-up window.

3. Choose the Publish event option.

4. Copy the link provided and paste where needed.

====Available or Busy====
Google Calendar allows you to show yourself as available or busy during the events on your calendar. For example, if you have to be in class, you are probably busy; however, if it is your birthday you may be available to go to an event. This information is for others who are viewing your calendar or availability.

====Privacy====
Google Calendar allows you to set privacy for individual events and calendars. '''Default''' options are different for students and employees.
{| class="fancy"
! Who and What Calendar !! Default Setting !! Meaning
|-
| Students/All Calendars|| Private || Only you and people you give permission to can see the events
|-
| Employees/Primary Calendar* || Show Free/Busy || �鶹��Ƶ users can see free/busy on your calendar
|-
| Employees/New Calendars || Private|| Only you and people you give permission to can see the events
|-
|}
(*) Employees who have shared their calendar with students with full access will not show free/busy by default.

You can adjust the event sharing details in the event details.

===Calendar Settings===
The settings for Google Calendar are available by:
#Clicking the Gear icon (upper right hand corner)
#Selecting '''Settings'''.[[File:Settings.jpg |right|300px]]

The '''General Tab''' allows you to change the information specific to your calendar, such as the language, country, timezone and time format you prefer to use. They are all user specific, and you can change them in the pop-down menus. The Default View is the view that loads when you first load Google Calendar. Custom View is a customizable view that adds a different option in the view choices across the top of the calendar.

The '''Calendars Tab''' shows you the calendars you have access to and allows you to change the settings for those calendars.

The '''Mobile Setup Tab''' allows you to set up your cell phone to receive notification of events and agendas from your Google Calendar.

[[Image:Calset.jpg|250px|right]]The settings for each individual calendar are set from the settings pop-down next to the calendar listing, or by clicking on the individual calendar on the '''Calendars Tab''' of the Settings.

On the Calendar Details tab, you can change the name of the calendar, or supply a description of the calendar. This tab also allows you the option of embedding your calendar into an existing webpage. It also supplies you with web addresses for your calendar.

====Sharing Your Calendar====
To set the sharing options, select '''Share this Calendar''' option (from the pop down settings next to the calendar listing), or click the '''Shared:Edit settings''' on the '''Calendars Tab''' of the Calendar Settings.

In the '''Share with specific people''' section, add the username of person you wish to share with (including the @gustavus.edu domain for the �鶹��Ƶ community), and select the type of sharing from the chart below. You can share your calendar with any other Google Calendar user in the world.

{| class="fancy"
|+
! Setting
! align="center" | Allows user
|-
|Make changes AND manage sharing||complete control over your calendar.
|-
| Make changes to events||ability to add and remove events on your calendar, but not adjust sharing
|-
| See all event details||to see all the event details, but they are not allowed to make any changes
|-
| See only busy/free ||to see only that you are busy or free.

|-
|}

====Reminders and Notifications====
To manage Notifications, you must go to '''Calendar Settings''' by clicking the gear icon in the top-right of the web page, and select '''Settings'''. On the '''Calendar Tab''', and you will see the '''Reminders and notification''' link next to the name of your calendar. You can set the default setting for the events on the calendar, and settings for invitations you receive on this page.

Some users receive Email messages just prior to each calendar event, including classes. You can turn these Notifications off by removing the Email option under the Event Reminder section of the Notification settings for your Calendar.

====SMS or Text Message Notification and Use====
Google Calendar supports SMS (or text messaging) notifications and communication. In order to use this service, you will need to register your phone with Google Calendar. From Calendar Settings, select the Mobile Setup tab. Complete the information and verification.

Once you have enabled SMS, you will have an additional option in the '''Notification and Reminders''' sections for events and calendars.

To receive a notification with your calendar information, send a text message containing one of the following commands to the shortcode '48368' (GVENT):

* 'next': request your next scheduled event
* 'day: request all of your scheduled events for the present day
* 'nday': request your events scheduled for the following day

You can also create an event with SMS by sending a text message with your event's details to the number above.

For example, if you send a message with something like "Chemistry Final 1pm Saturday," Google Calendar can figure out what you mean and pop the new event into your calendar.

Note: Only event information from YOUR calendar can be received or updated. This service is free, you will not be charged by Google to use this.

===Adding, Creating, and Managing Additional Calendars===
[[File:Create new.jpg|150px|right]]
You can have and view multiple calendars.
====Add (Create) a New Calendar====
To create a new calendar, that you own, click the '''Create new calendar''' from the pop-down at '''My calendars'''. This page allows you to create a new calendar and set the sharing options for that calendar. Once created, the calendar will show up in your list of calendars.

====Useful �鶹��Ƶ-related Public Calendars====
* [http://gustavus.edu/go/academiccalendar �鶹��Ƶ Academic Calendar]

====Add a Friend's Calendar====
[[File:Add calendar.jpg |right|300px]]There are multiple ways to add and view a friend's calendar.
# You can add (view) a friend's google calendar in the '''Add a co-worker's calendar''' slot under '''Other calendars'''.
#You can select '''Add a friend's calendar''' from the '''Other calendars''' pop-down.
#You can also add by URL.

====Hiding a Calendar====
Google Calendar allows you to toggle the viewing of a calendar on and off by clicking on the name of the calendar in the calendar list.

====Removing a Calendar====
#Go to settings (in the upper right corner)
#Select the Calendar Tab
#Click the Delete Icon next to the Calendar you are trying to remove.
#Accept the confirmation.

===Importing and Exporting Calendars===
====Importing calendar data from another source====
Google Calendar allows you to import data from other calendar programs. It accepts data in [[iCalendar]] and CSV formats. From the '''Other calendars''' pop-down select '''Import calendar'''. For additional help with importing please see [https://support.google.com/calendar/topic/1672003?hl=en&ref_topic=1665163 Google's Import and Export Help Pages]

====Meeting Maker====
�鶹��Ƶ used Meeting Maker before Google Calendar, and the conversion caused some issues. Following are the solutions we found.

Due to a limitation in Meeting Maker, you will need to export your non-banner events and your banners from Meeting Maker separately.

To export non-banner data from Meeting Maker, within the Meeting Maker application, select File, '''Export as ical by date''' (export a single file). This will allow you to create an *.ics file that can be imported into Google Calendar.

To export your banner data from Meeting Maker, within the Meeting Maker application, select File, '''Export as Text...'''. Select the date range you want to export and uncheck the "Contacts" and "To-Dos" and click OK.
Then upload the file to [https://gts.gac.edu/gts/mmconvert/ https://gts.gac.edu/gts/mmconvert/] which will give you a *.ics file that can be imported into Google Calendar.

To import data into Google Calendar (if you have both banner and non-banner events from Meeting Maker, you will have to import both of the *.ics files):
#From the '''Add''' button at the bottom of the calendar list select '''Import Calendar'''.
#Browse to the iCalendar file (*.ics from Meeting Maker export) that you created in your export.
#Choose the calendar that you wish to import the data to.
#Click the '''Import''' button.
#You will receive a confirmation regarding the number of events that were imported.

====Facebook====
The social-networking website [[Facebook]] provides a service for creating social events, and allows users to subscribe to an [[iCalendar]] resource containing their events. For more information, see [[Facebook#Calendaring_and_Facebook|Facebook - Calendaring and Facebook]].

====A Different Google Calendar Account====

If you would like to import a calendar from a different Google calendar account, Google provides a way to export your calendars as a zip file in *.ics format

To export a Google Calendar:
# Log into your Google account and navigate to the Google Calendar page.
# Select '''Settings''' from the pop-down next to '''My calendars'''.
# Click the '''Export Calendars''' link. This will download your calendars to a zip file. If prompted, select '''Save File'''.

To import a Google Calendar:
# Log into your Google account and navigate to the Google Calendar page.
# Select '''Settings''' from the pop-down next to '''My calendars'''.
# Click '''Import calendar'''.
# Browse to the file you just created in the export.
# Choose the calendar that you wish to import the data to.
# Click the '''Import''' button.
# You will receive a confirmation regarding the number of events that were imported.

==Tips==

===Selecting a custom date range===

You can view a custom date range (for example, a three week period, or the two days of the nobel conference) by clicking dragging your mouse over the mini-calendar on the left hand side of the screen.

===Printing the Description Field for Events===

To print the information in the Description Field for events from Google Calendar:
*Switch to '''Agenda View'''
*Select '''Print''' (from the '''More''' button)
*Check the '''Print Descriptions''' checkbox.
*'''Print'''

===Task List===

This list allows you to check off tasks through out the week or month as you complete them. To access yours simply select Tasks under my calendars on the left hand side. Once selected, the tasks list will appear on the right hand side of your calendar regardless of what viewing option you are in.

To add something to your task list, click right between the two yellow lines at the top, or click the + button at the bottom of the task list and begin typing. This will add tasks to your list. Simply press enter when you are finished typing. To remove items from your list, click on the item you want removed and click the trash can at the bottom of the tasks list.

[[Image:Tasks.png]]

There are other actions you can do with your list, for example making a new list, refreshing an old list, or renaming a list. To do this, click on the icon in the bottom right hand corner of the task list.

The '''Actions''' icon, lower left corner of task list, will give you even more option for your task list.

==Syncing Google Calendar with Other Programs/Devices==

It is possible to synchronize your Google Calendar with many smart phone, and desktop computer programs.

For directions on syncing Google Calendar please see [[Google Calendar Syncing]]

{{tech help}}

==External links==

* [http://www.google.com/support/calendar/ Google Calendar Help Center]
* [http://groups.google.com/group/Google-Calendar-Help Google Calendar Help Group]

[[Category:Google]]
[[Category:Calendar]]
[[Category:G Suite]]

Remote Appointments

2020-07-14T14:04:36Z

Mschirad:

As a Google campus, GTS strongly recommends using Google Calendar to schedule remote appointments. Through your calendar, you can create open appointments that students or faculty can claim, or invite select participants.

Create an appointment:

1. Using your �鶹��Ƶ account on a computer, open Google Calendar.

2. Make sure that you're in Week view or any Day view.

3. Click anywhere in the calendar. In the event box that pops up, click Appointment slots.

4. Enter the details, including a title, and pick the calendar where you want the event to show up.

5. To add more information, like a location or description, click More options.

To add select participants:

1. Open Google Calendar.

2. Click on the appointment you have created.

3. Select the pencil icon, named Edit event.

4. To the right-hand side, click the Add guests field and enter the address of your attendee.

To share the appointment you have created with potential guests, you will need to send them an invite.

To share an appointment:

1. Open Google Calendar.

2. Click on your appointment and select the email icon, named Email guests.

3. Enter the guest's address in the provided field and send.

If you would rather send a link, such as when publicly posting your appointment availability, please use the steps below:

1. Open Google Calendar.

2. Select your appointment and click the three dots to the far end of the appointment pop-up window.

3. Choose the Publish event option.

4. Copy the link provided and paste where needed.

If you have any further questions, please contact the Technology Helpline at 507-933-6111, or submit a Helpline ticket.

Remote Appointments

2020-07-14T14:02:14Z

Mschirad:

Remote Appointments

2020-07-14T14:01:22Z

Mschirad:

As a Google campus, GTS strongly recommends using Google Calendar to schedule remote appointments. Through your calendar, you can create open appointments that students or faculty can claim, or invite select participants.

Create an appointment:

1. Using your �鶹��Ƶ account on a computer, open Google Calendar.

2. Make sure that you're in Week view or any Day view.

3. Click anywhere in the calendar. In the event box that pops up, click Appointment slots.

4. Enter the details, including a title, and pick the calendar where you want the event to show up.

5. To add more information, like a location or description, click More options.

To add select participants:
1. Open Google Calendar.
2. Click on the appointment you have created.
3. Select the pencil icon, named Edit event.
4. To the right-hand side, click the Add guests field and enter the address of your attendee.

To share the appointment you have created with potential guests, you will need to send them an invite.

To share an appointment:
1. Open Google Calendar.
2. Click on your appointment and select the email icon, named Email guests.
3. Enter the guest's address in the provided field and send.

If you would rather send a link, such as when publicly posting your appointment availability, please use the steps below:
1. Open Google Calendar.
2. Select your appointment and click the three dots to the far end of the appointment pop-up window.
3. Choose the Publish event option.
4. Copy the link provided and paste where needed.

If you have any further questions, please contact the Technology Helpline at 507-933-6111, or submit a Helpline ticket.

Remote Appointments

2020-07-14T14:00:29Z

Mschirad: Created page with "As a Google campus, GTS strongly recommends using Google Calendar to schedule remote appointments. Through your calendar, you can create open appointments that students or fac..."

As a Google campus, GTS strongly recommends using Google Calendar to schedule remote appointments. Through your calendar, you can create open appointments that students or faculty can claim, or invite select participants.

Create an appointment:
1. Using your �鶹��Ƶ account on a computer, open Google Calendar.
2. Make sure that you're in Week view or any Day view.
3. Click anywhere in the calendar. In the event box that pops up, click Appointment slots.
4. Enter the details, including a title, and pick the calendar where you want the event to show up.
5. To add more information, like a location or description, click More options.

To add select participants:
1. Open Google Calendar.
2. Click on the appointment you have created.
3. Select the pencil icon, named Edit event.
4. To the right-hand side, click the Add guests field and enter the address of your attendee.

To share the appointment you have created with potential guests, you will need to send them an invite.

To share an appointment:
1. Open Google Calendar.
2. Click on your appointment and select the email icon, named Email guests.
3. Enter the guest's address in the provided field and send.

If you would rather send a link, such as when publicly posting your appointment availability, please use the steps below:
1. Open Google Calendar.
2. Select your appointment and click the three dots to the far end of the appointment pop-up window.
3. Choose the Publish event option.
4. Copy the link provided and paste where needed.

If you have any further questions, please contact the Technology Helpline at 507-933-6111, or submit a Helpline ticket.

GTS tools

2020-07-01T14:21:09Z

Mschirad:

The [https://tools.gac.edu GTS tools site] is designed to help �鶹��Ƶ users maintain the account they have through [[Technology Services]]. Different tools are available for different users.

==Regular �鶹��Ƶ accounts==
===Reset password===
This is where you are able to change your the password for your email account. You can change your password from an old password you created or a temporary one assigned to you by the Technology Services department.

[/account/?pr=changePassword Change your password]

===Check disk usage===
This is where you can check your total file usage or quota. This link will display how much information/data you are using. This page will help you decide if you can delete unnecessary information from your account if you are approaching your [[quota]].

[https://tools.gac.edu/user/check-usage.php Check your file usage]

===Alternate e-mail address===
If you forget your password, we will use your alternate e-mail address to help you choose a new password. The e-mail you provide will only be used for this purpose. If you choose to not provide an alternate e-mail address, you will need to contact Technology Services during normal business hours for assistance.

[/account/?pr=email&pr2=alternate Alternative e-mail address]

===Editing mailing lists===
Allows you to make and edit your mailing lists. This is a nice feature when you want to have a single email address that sends to many people. Most people use this feature for their fraternity/sorority, intramural teams, etc.

[https://tools.gac.edu/user/lists.php Edit your mailing lists]

===Spam management===
GusMail automatically filters suspicious messages for the safety of your account. If you would like to set personalized email filters, visit your Gmail settings and select "Filters and Blocked Addresses," where you may filter out certain messages according to keyword or sender.

===Forwarding emails===
Following our transition to GusMail, �鶹��Ƶ no longer supports email forwarding. This change is for the safety and security of our users.

==External links==
* [https://tools.gac.edu/ GTS Tools Page]

{{Tech help}}

{{stub}}

[[Category:�鶹��Ƶ website]]

GTS tools

2020-07-01T14:14:56Z

Mschirad:

GTS tools

2020-07-01T14:14:32Z

Mschirad:

The [https://tools.gac.edu GTS tools site] is designed to help �鶹��Ƶ users maintain the account they have through [[Technology Services]]. Different tools are available for different users.

==Regular �鶹��Ƶ accounts==
===Reset password===
This is where you are able to change your the password for your email account. You can change your password from an old password you created or a temporary one assigned to you by the Technology Services department.

[/account/?pr=changePassword Change your password]

===Check disk usage===
This is where you can check your total file usage or quota. This link will display how much information/data you are using. This page will help you decide if you can delete unnecessary information from your account if you are approaching your [[quota]].

[https://tools.gac.edu/user/check-usage.php Check your file usage]

===Alternate e-mail address===
If you forget your password, we will use your alternate e-mail address to help you choose a new password. The e-mail you provide will only be used for this purpose. If you choose to not provide an alternate e-mail address, you will need to contact Technology Services during normal business hours for assistance.

[/account/?pr=email&pr2=alternate Alternative e-mail address]

===Editing mailing lists===
Allows you to make and edit your mailing lists. This is a nice feature when you want to have a single email address that sends to many people. Most people use this feature for their fraternity/sorority, intramural teams, etc.

[https://tools.gac.edu/user/lists.php Edit your mailing lists]

===Spam handling preferences===
�鶹��Ƶ has a [[spam]] filtering service that you can activate that will label or label and automatically move to a special mailbox in your �鶹��Ƶ e-mail called [[Filtered_by_GAC]]. This tool will let you turn on/off this feature on your �鶹��Ƶ e-mail account and change the sensitivity of the spam filtering.

You can also help the spam filtering software learn what is and what is not spam by training [[SpamAssassin]].

[/account/?pr=email&pr2=spam Change your spam preferences]

==External links==
* [https://tools.gac.edu/ GTS Tools Page]

{{Tech help}}

{{stub}}

[[Category:�鶹��Ƶ website]]

GTS tools

2020-07-01T14:13:53Z

Mschirad:

The [https://tools.gac.edu GTS tools site] is designed to help �鶹��Ƶ users maintain the account they have through [[Technology Services]]. Different tools are available for different users.

==Regular �鶹��Ƶ accounts==
===Reset password===
This is where you are able to change your the password for your email account. You can change your password from an old password you created or a temporary one assigned to you by the Technology Services department.

[/account/?pr=changePassword Change your password]

===Check disk usage===
This is where you can check your total file usage or quota. This link will display how much information/data you are using. This page will help you decide if you can delete unnecessary information from your account if you are approaching your [[quota]].

[https://tools.gac.edu/user/check-usage.php Check your file usage]

===Alternate e-mail address===
If you forget your password, we will use your alternate e-mail address to help you choose a new password. The e-mail you provide will only be used for this purpose. If you choose to not provide an alternate e-mail address, you will need to contact Technology Services during normal business hours for assistance.

[/account/?pr=email&pr2=alternate Alternative e-mail address]

===Editing mailing lists===
Allows you to make and edit your mailing lists. This is a nice feature when you want to have a single email address that sends to many people. Most people use this feature for their fraternity/sorority, intramural teams, etc.

[https://tools.gac.edu/user/lists.php Edit your mailing lists]

===Forwarding your e-mail===
This tool allows you to configure your email account in a way that automatically sends your �鶹��Ƶ email to a different email address, such as a Gmail, HickoryTech, or Hotmail email address. This is mainly used when students graduate and start a new email address.

[/account/?pr=email&pr2=forwarding Forward your �鶹��Ƶ email]

===Spam handling preferences===
�鶹��Ƶ has a [[spam]] filtering service that you can activate that will label or label and automatically move to a special mailbox in your �鶹��Ƶ e-mail called [[Filtered_by_GAC]]. This tool will let you turn on/off this feature on your �鶹��Ƶ e-mail account and change the sensitivity of the spam filtering.

You can also help the spam filtering software learn what is and what is not spam by training [[SpamAssassin]].

[/account/?pr=email&pr2=spam Change your spam preferences]

==External links==
* [https://tools.gac.edu/ GTS Tools Page]

{{Tech help}}

{{stub}}

[[Category:�鶹��Ƶ website]]

GTS tools

2020-07-01T14:13:20Z

Mschirad:

The [https://tools.gac.edu GTS tools site] is designed to help �鶹��Ƶ users maintain the account they have through [[Technology Services]]. Different tools are available for different users.

==Regular �鶹��Ƶ accounts==
===Reset password===
This is where you are able to change your the password for your email account. You can change your password from an old password you created or a temporary one assigned to you by the Technology Services department.

[/account/?pr=changePassword Change your password]

===Check disk usage===
This is where you can check your total file usage or quota. This link will display how much information/data you are using. This page will help you decide if you can delete unnecessary information from your account if you are approaching your [[quota]].

[https://tools.gac.edu/user/check-usage.php Check your file usage]

===Alternate e-mail address===
If you forget your password, we will use your alternate e-mail address to help you choose a new password. The e-mail you provide will only be used for this purpose. If you choose to not provide an alternate e-mail address, you will need to contact Technology Services during normal business hours for assistance.

[/account/?pr=email&pr2=alternate Alternative e-mail address]

===Vacation messages===
This is where you can configure your email account to send automated customized replies to people who send you emails while you are going to be on vacation/away from your email. When you return from your vacation, you will need to come back to this page and turn off your vacation message.

[/account/?pr=email&pr2=autoResponder Set your Email Vacation Message]

===Editing mailing lists===
Allows you to make and edit your mailing lists. This is a nice feature when you want to have a single email address that sends to many people. Most people use this feature for their fraternity/sorority, intramural teams, etc.

[https://tools.gac.edu/user/lists.php Edit your mailing lists]

===Forwarding your e-mail===
This tool allows you to configure your email account in a way that automatically sends your �鶹��Ƶ email to a different email address, such as a Gmail, HickoryTech, or Hotmail email address. This is mainly used when students graduate and start a new email address.

[/account/?pr=email&pr2=forwarding Forward your �鶹��Ƶ email]

===Spam handling preferences===
�鶹��Ƶ has a [[spam]] filtering service that you can activate that will label or label and automatically move to a special mailbox in your �鶹��Ƶ e-mail called [[Filtered_by_GAC]]. This tool will let you turn on/off this feature on your �鶹��Ƶ e-mail account and change the sensitivity of the spam filtering.

You can also help the spam filtering software learn what is and what is not spam by training [[SpamAssassin]].

[/account/?pr=email&pr2=spam Change your spam preferences]

==External links==
* [https://tools.gac.edu/ GTS Tools Page]

{{Tech help}}

{{stub}}

[[Category:�鶹��Ƶ website]]