Technology Services Wiki - User contributions [en]

GTS tools

2010-11-10T19:53:25Z

Mbushnel: /* Regular �鶹��Ƶ accounts */

The [https://gts.gac.edu/gts/tools GTS tools site] is designed to help �鶹��Ƶ users maintain the account they have through [[Technology Services]]. Different tools are available for different users.

==Regular �鶹��Ƶ accounts==
===Reset password===
This is where you are able to change your the password for your email account. You can change your password from an old password you created or a temporary one assigned to you by the Technology Services department.

[/account/?pr=changePassword Change your password]

===Check disk usage===
This is where you can check your total file usage or quota. This link will display how much information/data you are using. This page will help you decide if you can delete unnecessary information from your account if you are approaching your [[quota]].

[https://gts.gac.edu/gts/tools/user/check-usage.php Check your file usage]

===Check Bandwidth Usage===
This link will show you the amount of the campus bandwidth you have used in the past 24 hours, 7 days, and 30 days. This is a good tool to monitor yourself and how your usage affects others here at �鶹��Ƶ.

[https://gts.gac.edu/gts/tools/user/bandwidth-usage.php Check your bandwidth usage]

===Alternate e-mail address===
If you forget your password, we will use your alternate e-mail address to help you choose a new password. The e-mail you provide will only be used for this purpose. If you choose to not provide an alternate e-mail address, you will need to contact Technology Services during normal business hours for assistance.

[/account/?pr=email&pr2=alternate Alternative e-mail address]

===Vacation messages===
This is where you can configure your email account to send automated customized replies to people who send you emails while you are going to be on vacation/away from your email. When you return from your vacation, you will need to come back to this page and turn off your vacation message.

[/account/?pr=email&pr2=autoResponder Set your Email Vacation Message]

===Editing mailing lists===
Allows you to make and edit your mailing lists. This is a nice feature when you want to have a single email address that sends to many people. Most people use this feature for their fraternity/sorority, intramural teams, etc.

[https://gts.gac.edu/gts/tools/user/lists.php Edit your mailing lists]

===Forwarding your e-mail===
This tool allows you to configure your email account in a way that automatically sends your �鶹��Ƶ email to a different email address, such as a Gmail, HickoryTech, or Hotmail email address. This is mainly used when students graduate and start a new email address.

[/account/?pr=email&pr2=forwarding Forward your �鶹��Ƶ email]

===Spam handling preferences===
�鶹��Ƶ has a [[spam]] filtering service that you can activate that will label or label and automatically move to a special mailbox in your �鶹��Ƶ e-mail called [[Filtered_by_GAC]]. This tool will let you turn on/off this feature on your �鶹��Ƶ e-mail account and change the sensitivity of the spam filtering.

You can also help the spam filtering software learn what is and what is not spam by training [[SpamAssassin]].

[/account/?pr=email&pr2=spam Change your spam preferences]

==External links==
* [https://gts.gac.edu/gts/tools/ GTS Tools Page]

{{Tech help}}

{{stub}}

GTS tools

2010-11-10T19:52:47Z

Mbushnel: /* Regular �鶹��Ƶ accounts */

The [https://gts.gac.edu/gts/tools GTS tools site] is designed to help �鶹��Ƶ users maintain the account they have through [[Technology Services]]. Different tools are available for different users.

==Regular �鶹��Ƶ accounts==
===Reset password===
This is where you are able to change your the password for your email account. You can change your password from an old password you created or a temporary one assigned to you by the Technology Services department.

[/account/?pr=changePassword Change your password]

===Check disk usage===
This is where you can check your total file usage or quota. This link will display how much information/data you are using. This page will help you decide if you can delete unnecessary information from your account if you are approaching your [[quota]].

[https://gts.gac.edu/gts/tools/user/check-usage.php Check your file usage]

===Check Bandwidth Usage===
This link will show you the amount of the campus bandwidth you have used in the past 24 hours, 7 days, and 30 days. This is a good tool to monitor yourself and how your usage affects others here at �鶹��Ƶ.

[https://gts.gac.edu/gts/tools/user/bandwidth-usage.php Check your bandwidth usage]

===Alternate e-mail address===
If you forget your password, we will use your alternate e-mail address to help you choose a new password. The e-mail you provide will only be used for this purpose. If you choose to not provide an alternate e-mail address, you will need to contact Technology Services during normal business hours for assistance.

[/account/?pr=email&pr2=alternate]

===Vacation messages===
This is where you can configure your email account to send automated customized replies to people who send you emails while you are going to be on vacation/away from your email. When you return from your vacation, you will need to come back to this page and turn off your vacation message.

[/account/?pr=email&pr2=autoResponder Set your Email Vacation Message]

===Editing mailing lists===
Allows you to make and edit your mailing lists. This is a nice feature when you want to have a single email address that sends to many people. Most people use this feature for their fraternity/sorority, intramural teams, etc.

[https://gts.gac.edu/gts/tools/user/lists.php Edit your mailing lists]

===Forwarding your e-mail===
This tool allows you to configure your email account in a way that automatically sends your �鶹��Ƶ email to a different email address, such as a Gmail, HickoryTech, or Hotmail email address. This is mainly used when students graduate and start a new email address.

[/account/?pr=email&pr2=forwarding Forward your �鶹��Ƶ email]

===Spam handling preferences===
�鶹��Ƶ has a [[spam]] filtering service that you can activate that will label or label and automatically move to a special mailbox in your �鶹��Ƶ e-mail called [[Filtered_by_GAC]]. This tool will let you turn on/off this feature on your �鶹��Ƶ e-mail account and change the sensitivity of the spam filtering.

You can also help the spam filtering software learn what is and what is not spam by training [[SpamAssassin]].

[/account/?pr=email&pr2=spam Change your spam preferences]

==External links==
* [https://gts.gac.edu/gts/tools/ GTS Tools Page]

{{Tech help}}

{{stub}}

GTS golf cart

2010-11-10T19:28:41Z

Mbushnel: /* Using */

[[GTS|Technology Services]] owns an electric '''golf cart''' that is used for equipment transportation.

== Using ==
Following are instructions for the appropriate use of the GTS cart. Please note that the cart is provided for equipment transportation purposes only. Personal use is not allowed.

# Obtain the key from slot 16 in the [[electronic grey box]].
# Make sure that the cart is unlocked and unplugged before inserting key, turning on, putting the cart in the appropriate gear (F,N,R) and driving off. Also verify that the toggle switch (located near the shifter) is set to 'ON'
# Plug the cart back in and set to charge after each use. Then return the key to the electronic grey box so the next person can use it.
# On Fridays, please plug the cart in for the weekend to charge the battery. Also return the toggle switch to 'CHARGE'.
# If you are the dutyperson, make sure the cart is unlocked at the beginning of the day and locked up at the end of the day.

Please be wary of other co-workers' cart needs. There are also pull carts available if the electric cart is in use.

IPhone

2010-09-08T17:34:59Z

Mbushnel:

[[File:Iphone4 2up front side.jpg|300px|thumb|right|Courtesy of Apple]]The '''iPhone''' is an [[internet]]-enabled smartphone or [[PDA]] which was designed by [[Apple|Apple, Inc.]] The original iPhone was released on June 29, 2007 and has seen three updates, the most recent one was on June 24, 2010. The new iPhone is known as the '''iPhone 4'''.

==Features==

===Bundled applications===
*Phone
*[[Apple Mail|Mail]] ([[e-mail]])
*[[Safari]] [[web browser]]
*iPod
*[[SMS]] (text messaging)
*Maps with GPS
*[[iTunes Music Store]]
*App Store
*Calendar
*YouTube
*Photos
*Camera
*Stocks
*Weather
*Notes
*Calculator
*Contacts

New with iPhone 3GS
*Compass
*Voice Memos
*[[MMS]] messaging

New with iPhone 4
*Facetime

===Additional Features===
*Voice Control
*Landscape Keyboard across multiple applications
*Cut, Copy, and Paste
*Search - Full phone
*Tethering
*Nike+iPod
*Parental Controls
*[[Bluetooth]]
*Stereo Bluetooth
*[[MobileMe]] sync
*MobileMe "Find my iPhone"
*MobileMe Remote Wipe

===Connectivity===
*[[�鶹��Ƶ Wireless Network|WiFi]]
*AT&T Edge wireless technology
*AT&T [[3G]] wireless technology
*Bluetooth
*[[GPS]]
*Digital Compass

===Camera===
=====iPhone & iPhone 3G=====
*2.0 Megapixels
*Photo [[geotagging]]

=====iPhone 3GS=====
*3.0 Megapixels
*Autofocus
*Tap to focus
*Video Recording - Up to 30 fps with audio
*Photo geotagging

=====iPhone 4=====
*5.0 Megapixels
*HD Video

===Language Support===
*English (U.S.)
*English (UK)
*French (France)
*French (Canada)
*German
*Japanese
*Dutch
*Italian
*Spanish
*Portuguese (Portugal)
*Portuguese (Brazil)
*Danish
*Finnish
*Norwegian
*Swedish
*Korean (no dictionary)
*Simplified Chinese
*Traditional Chinese
*Russian
*Polish
*Turkish
*Ukrainian

===Sensors===
=====iPhone 3GS=====
*[[Accelerometer]]
*Proximity sensor
*Ambient light sensor

===== New to iPhone 4=====
*Three-axis gyro

===Size and weight===
=====iPhone 3GS=====
*Height – 4.5 inches
*Width – 2.4 inches
*Depth – 0.48 inches
*Weight – 4.7 ounces

=====iPhone 4=====
*Height – 4.5 inches
*Width – 2.31 inches
*Depth – 0.37 inches
*Weight – 4.8 ounces

===Capacity and color===
=====iPhone & iPhone 3G=====
*8[[Gigabyte|GB]] – Black
*16GB – Black or White

=====iPhone 3GS/iPhone 4=====
16GB - Black or White
32GB - Black or White

===Display===
*3.5-inch (diagonal) widescreen Multi-Touch Retina display
*960-by-640-pixel resolution at 326 [[ppi]]
*Support for display of multiple languages and characters simultaneously
*Fingerprint-resistant oleophobic coating on front and back

==Use on the �鶹��Ƶ Network==
The iPhone can be connected to the �鶹��Ƶ [[wireless network]] by opening a [[web browser]] and following the directions on the [https://greg.gac.edu Registration Page].

For more information about Registration, please visit [[Who is GReg and why do I need to know him?]]

==Set up the Mail client to check �鶹��Ƶ e-mail==
[[Apple_Mobile]]

==External link==
[http://www.apple.com/iphone/ Apple.com iPhone Homepage]

[[Category:Apple]]
[[Category:Smartphone]]

Zune

2010-09-06T21:45:43Z

Mbushnel: /* Connecting to the network */

[[File:Zune_logo.png|200px|thumb|right|]]

The '''Zune''' is a portable media device developed and sold by [[Microsoft]].

==Capabilities==
*Music/Video playback
*Photo storage
*FM radio (all models)/ HD radio (HD model only)
*Zune-to-Zune sharing
*Wireless internet connectivity

==Models==
===First Generation===
[[File:Zune.jpg|200px|thumb|right|The Zune 4/8/16 (left), 80/120 (middle), 30 (right))]]
====Zune 30====
The Zune 30 was the original Zune media player. It featured a hard drive with 30GB of flash memory.

===Second Generation===
====Zune 4/8/16====
This model series of Zunes are starkly smaller in physical size in comparison to the Zune 30 and have hard drives that hold 4,8, and 16GB of flash memory.
====Zune 80/120====
The replacement models for the Zune 30; the Zune 80 & 120 have larger hard drives and are slightly thinner from front to back. Also, the Zune 80/120 uses the Zune Pad, which is a touch pad, in contrast to the directional pad used by the Zune 30.

===Third Generation===
[[File:Zune-hd.jpg|200px|thumb|right|The Zune HD]]
====Zune HD====
The most recent Zune model, the Zune HD, is the first full touch screen Zune. The Zune HD has both HD Radio and the ability to display video in high definition. This Zune is available in 16, 32, and 64GB sizes. WiFi is also included with the Zune HD, which uses the Internet Explorer browser.

==Connecting to the network==
To connect your Zune to the �鶹��Ƶ Network you will need to locate your MAC address (See instructions below). Once you know your MAC address, please visit register.gac.edu to complete the registration. Follow the onscreen instructions.

==How to find the MAC address==

On the home screen, select '''settings''' '''>''' '''wireless''' '''>''' '''information'''

The MAC address is the 6 pairs of numbers and letters separated by colons and is needed by the Technology Helpline (x6111) to register it for wireless access.

{{Tech help}}

Zune

2010-09-06T21:07:27Z

Mbushnel: /* Connecting to the network */

[[File:Zune_logo.png|200px|thumb|right|]]

The '''Zune''' is a portable media device developed and sold by [[Microsoft]].

==Capabilities==
*Music/Video playback
*Photo storage
*FM radio (all models)/ HD radio (HD model only)
*Zune-to-Zune sharing
*Wireless internet connectivity

==Models==
===First Generation===
[[File:Zune.jpg|200px|thumb|right|The Zune 4/8/16 (left), 80/120 (middle), 30 (right))]]
====Zune 30====
The Zune 30 was the original Zune media player. It featured a hard drive with 30GB of flash memory.

===Second Generation===
====Zune 4/8/16====
This model series of Zunes are starkly smaller in physical size in comparison to the Zune 30 and have hard drives that hold 4,8, and 16GB of flash memory.
====Zune 80/120====
The replacement models for the Zune 30; the Zune 80 & 120 have larger hard drives and are slightly thinner from front to back. Also, the Zune 80/120 uses the Zune Pad, which is a touch pad, in contrast to the directional pad used by the Zune 30.

===Third Generation===
[[File:Zune-hd.jpg|200px|thumb|right|The Zune HD]]
====Zune HD====
The most recent Zune model, the Zune HD, is the first full touch screen Zune. The Zune HD has both HD Radio and the ability to display video in high definition. This Zune is available in 16, 32, and 64GB sizes. WiFi is also included with the Zune HD, which uses the Internet Explorer browser.

==Connecting to the network==
To connect your Zune to the �鶹��Ƶ Network you will need to locate your MAC address (See instructions above). Once you know your MAC address, please visit register.gac.edu to complete the registration. Follow the onscreen instructions.

==How to find the MAC address==

On the home screen, select '''settings''' '''>''' '''wireless''' '''>''' '''information'''

The MAC address is the 6 pairs of numbers and letters separated by colons and is needed by the Technology Helpline (x6111) to register it for wireless access.

{{Tech help}}

Google Calendar

2010-05-19T14:12:57Z

Mbushnel:

[[Image:Google_calendar.png|250px|right]]
'''Google Calendar''' is a [[web-based]] group calendaring application hosted by [[Google]].

�鶹��Ƶ uses a [http://www.google.com/calendar/hosted/gustavus.edu/render special education edition of Google Calendar] as its campus-wide calendaring application. If you have a [[�鶹��Ƶ username]] and [[�鶹��Ƶ password|password]], you can use Google Calendar to manage and share your calendar and schedule meetings with other people at �鶹��Ƶ.

Google offers [http://services.google.com/apps/resources/overviews_breeze/Calendar/index.html a general video tutorial] that is not �鶹��Ƶ-specific, so some things may look slightly different and some features available to �鶹��Ƶ users may not be covered.

==Using Google Calendar==
===Logging in===
To log in to Google Calendar:
#Visit http://google.gustavus.edu/
#Enter your �鶹��Ƶ username and password
#You should be taken to your Google Calendar

===Calendar views===
One day, one week, and one month are the most common ways to view your calendar. You can choose how to view your calendar by clicking on the appropriate tab near the top of the page.
[[Image:Empty-month-view-tabs-highlighted.png]]

===Adding events===
To add an event:
#Click on your calendar at the time you want the event to be.
#Enter a description of the event in the box.
#If you want to adjust the time, simply put the time the event starts before your description.
#Then, if you are satisfied with the event click "Create Event." If you want to add more details, such as a location, description, or guests, click "edit event details."

[[Image:Addevent.png]]

===Editing event details===
Simply fill in the form to describe your event. You can set the event to repeat (weekly, every month, every year, etc.) change the event duration, and set a location for the event.

[[Image:EditingEvents.png]]

====Inviting guests to the event====
To invite guests:
<ol>
<li>Find the event you would like to invite guests to and select event details.</1i>
<li>Enter their e-mail addresses (including the @gustavus.edu domain portion) in the guest list.</li>
<li>Choose whether guests should be able to invite other guests and/or see who else is coming. When you create the event, Google will send your guests an e-mail asking them whether they plan to attend.

[[Image:Invites.png]]
</li>
</ol>

====Event options====
If you would like to receive a reminder you can choose to receive one by a pop-up window (if you have Google Calendar open), an [[SMS]] text message sent to your cell phone, or by e-mail.

Choose whether to appear to be available or busy during this time. (If you have to be in class, you are probably busy. However, if it is your birthday you may be available to go to an event.)

Finally, choose whether the event should be "Default" (�鶹��Ƶ users can see whether you are busy, but not what you are busy doing), "Private" (only you and people you give permission to see your calendar can see the event at all), or "Public" (anyone can see all details of the event).

[[Image:Event-details-options.png]]

===Calendar settings===
The settings for Google Calendar can be accessed from the Google "Settings" link in the upper right had corner of the Google Calendar window, or the settings link on the lower left of your My calendars list.

The "General Tab" allows you to change the information specific to your calendar, like the language, country, timezone and time format you like to use. They are all user specific, and you can change them in the pop-down menus. The Default View is the view that loads when you first load Google Calendar. Custom View is a customizable view, that adds a different option in the view choices across the top of the calendar.

The "Calendars Tab" shows you the other calendars you have access to and allows you to change the settings for those calendars. You can remove a calendar by clicking on the trash icon next to that calendar.

The "Mobile Setup Tab" allows you to set up your cell phone to receive notification of events and agendas from your Google Calendar.

[[Image:Calset.jpg|250px|right]]The settings for each individual calendar are set from the settings pop-down next to the calendar listing.

One the Calendar Details tab, you can change the name of the calendar, or supply a description or the calendar. This tab also allows you the option of embedding your calendar into an existing webpage. It also supplies you with web addresses for your calendar.

====Sharing your calendar====
The "Share this Calendar" tab (from the pop down settings next to the calendar listing) allows you set the sharing options for the calendar and share the calendar with specific users.

{| class="fancy"
|+
! Setting
! align="center" | Allows user
|-
|Make changes AND manage sharing|| align="center"|complete control over your calendar.
|-
| Make changes to events|| align="center"|ability to add and remove events on your calendar, but not adjust sharing
|-
| See all event details|| align="center"|to see all the event details, but they are not allowed to make any changes
|-
| See only busy/free || align="center"|to see only that you are busy or free.

|-
|}

====Notifications====
The "Notifications" tab (from the pop down settings next to the calendar listing) allows you set the notifications options for the calendar. You can set the default setting for the events on the calendar, and settings for invitations you receive on this page.

===Adding additional calendars===
[[Image:Caladdbut.jpg|150px|right]]
You can have and view multiple calendars.
====Add a new calendar====
To create a new calendar, that you own, click the '''create''' link on the My calendars list. This page allows you to create a new calendar and set the sharing options for that calendar. Once created the calendar will show up in your list of calendars.

====Subscribe to a public calendar====
There is a gallery of public calendars with an every growing variety of topics that you can subscribe to and view along with your personal Google calendar. To view or subscribe to this gallery, from the Add button at the top of the calendar listing select '''Add a public calendar'''. This will take you to the gallery of public calendars. To subscribe to one of the public calendars, click the Add to calendar button. There is also a search feature at the top of the page to search all the public calendars.

=====Useful �鶹��Ƶ-related public calendars=====
* [http://gustavus.edu/go/academiccalendar �鶹��Ƶ Academic Calendar]

====Add a friend's calendar====
There are multiple ways to add and view a friend's calendar. From the Add button at the top of the calendar list, select '''Add a friend's calendar''', or at the bottom of the calendar list enter your friends email address in the Add a friend's calendar box. You can also add a calendar by [[URL]] from the Add by URL option in the pop down under the add button.

====Hiding a calendar and removing a calendar====
Google Calendar allows you to toggle the viewing of a calendar on and off by clicking on the name of the calendar in the calendar list.

To '''remove''' a calendar from your list,
#Go to settings (in the upper right corner)
#Select the Calendar Tab
#Click the Delete Icon next to the Calendar you are trying to remove.
#Accept the confirmation.

====Importing calendar data from another source====
Google Calendar allows you to import data from other calendar programs. It accepts data in [[iCalendar]] and [[CSV]] formats.

=====Meeting Maker=====
Due to a limitation in [[Meeting Maker]], you will need to export your non-banner events and your banners from [[Meeting Maker]] separately.

To export non-banner data from [[Meeting Maker]], within the Meeting Maker application, select File, '''Export as ical by date''' (export a single file). This will allow you to create an *.ics file that can be imported into Google Calendar.

To export your banner data from [[Meeting Maker]], within the Meeting Maker application, select File, '''Export as Text...'''. Select the date range you want to export and uncheck the "Contacts" and "To-Dos" and click OK.
Then upload the file to [https://gts.gac.edu/gts/mmconvert/ https://gts.gac.edu/gts/mmconvert/] which will give you a *.ics file that can be imported into Google Calendar.

To import data into Google Calendar (if you have both banner and non-banner events from [[Meeting Maker]], you will have to import both of the *.ics files):
#From the '''Add''' button at the bottom of the calendar list select '''Import Calendar'''.
#Browse to the iCalendar file (*.ics from Meeting Maker export) that you created in your export.
#Choose the calendar that you wish to import the data to.
#Click the '''Import''' button.
#You will receive a confirmation regarding the number of events that were imported.

=====Palm Desktop=====
{{section-stub}}

=====Facebook=====
The social-networking website [[Facebook]] provides a service for creating social events, and allows users to subscribe to an [[iCalendar]] resource containing their events. For more information, see [[Facebook#Calendaring_and_Facebook|Facebook - Calendaring and Facebook]].

=====A Different Google Calendar Account=====

If you would like to import a calendar from a different google calendar account, google provides a way to export you calendars as a zip file in .ics format

To export your old google calendar:
# Log into your old google account and navigate to the google calendar page.
# On the left-hand side in the "My Calendars" box click the settings link.
# Next, click the link that says "Export My Calendars". This will download your calendars into a zip file which you can then import into your new google calendar account.

To import your calendars:
# From the Add button at the top of the calendar list select Import Calendar.
# Browse to the file you just recently created in the export.
# Choose the calendar that you wish to import the data to.
# Click the Import button.
# You will receive a confirmation regarding the number of events that were imported.

==Tips==

===Selecting a custom date range===

You can view a custom date range (for example, a three week period, or the two days of the nobel conference) by clicking dragging your mouse over the mini-calendar on the left hand side of the screen.

===Printing the Description Field for Events===

To print the information in the Description Field for events from Google Calendar
*switch to '''Agenda View'''
*select '''Print'''
*check the '''Print Descriptions''' checkbox (4th option)
*'''print'''

===Task List===

This list allows you to check off tasks through out the week or month as you complete them. To access yours simply select Tasks under my calendars on the left hand side. Once selected the tasks list will appear on the right hand side of your calendar regardless of what viewing option you are in.

[[Image:Tasks.png]]

==Syncing Google Calendar with other programs/devices==

It is possible to synchronize your Google Calendar with many [[smart phone]], [[PDA]], and [[desktop]] computer [[programs]].

There are valid reasons to do this, but before you start heading down that path please ask yourself, "Why don't I want to use the web interface?" The web interface is easy to use, and more features will work using the web interface than any other method.

If you decide that you do have a need to synchronize your calendar, for GTS's current recommendations for your device or program, please see [[Google Calendar Syncing]]

{{tech help}}

==External links==
* [http://services.google.com/apps/resources/overviews_breeze/Calendar/index.html Video tutorial]
* [http://www.google.com/support/calendar/ Google Calendar Help Center]
* [http://groups.google.com/group/Google-Calendar-Help Google Calendar Help Group]

[[Category:Google]]
[[Category:Calendar]]

Google Calendar

2010-05-19T14:10:35Z

Mbushnel:

[[Image:Google_calendar.png|250px|right]]
'''Google Calendar''' is a [[web-based]] group calendaring application hosted by [[Google]].

�鶹��Ƶ uses a [http://www.google.com/calendar/hosted/gustavus.edu/render special education edition of Google Calendar] as its campus-wide calendaring application. If you have a [[�鶹��Ƶ username]] and [[�鶹��Ƶ password|password]], you can use Google Calendar to manage and share your calendar and schedule meetings with other people at �鶹��Ƶ.

Google offers [http://services.google.com/apps/resources/overviews_breeze/Calendar/index.html a general video tutorial] that is not �鶹��Ƶ-specific, so some things may look slightly different and some features available to �鶹��Ƶ users may not be covered.

==Using Google Calendar==
===Logging in===
To log in to Google Calendar:
#Visit http://google.gustavus.edu/
#Enter your �鶹��Ƶ username and password
#You should be taken to your Google Calendar

===Calendar views===
One day, one week, and one month are the most common ways to view your calendar. You can choose how to view your calendar by clicking on the appropriate tab near the top of the page.
[[Image:Empty-month-view-tabs-highlighted.png]]

===Adding events===
To add an event:
#Click on your calendar at the time you want the event to be.
#Enter a description of the event in the box.
#If you want to adjust the time, simply put the time the event starts before your description.
#Then, if you are satisfied with the event click "Create Event." If you want to add more details, such as a location, description, or guests, click "edit event details."

[[Image:Addevent.png]]

===Editing event details===
Simply fill in the form to describe your event. You can set the event to repeat (weekly, every month, every year, etc.) change the event duration, and set a location for the event.

[[Image:EditingEvents.png]]

====Inviting guests to the event====
To invite guests:
<ol>
<li>Find the event you would like to invite guests to and select event details.</1i>
<li>Enter their e-mail addresses (including the @gustavus.edu domain portion) in the guest list.</li>
<li>Choose whether guests should be able to invite other guests and/or see who else is coming. When you create the event, Google will send your guests an e-mail asking them whether they plan to attend.

[[Image:Invites.png]]
</li>
</ol>

====Event options====
If you would like to receive a reminder you can choose to receive one by a pop-up window (if you have Google Calendar open), an [[SMS]] text message sent to your cell phone, or by e-mail.

Choose whether to appear to be available or busy during this time. (If you have to be in class, you are probably busy. However, if it is your birthday you may be available to go to an event.)

Finally, choose whether the event should be "Default" (�鶹��Ƶ users can see whether you are busy, but not what you are busy doing), "Private" (only you and people you give permission to see your calendar can see the event at all), or "Public" (anyone can see all details of the event).

[[Image:Event-details-options.png]]

===Calendar settings===
The settings for Google Calendar can be accessed from the Google "Settings" link in the upper right had corner of the Google Calendar window, or the settings link on the lower left of your My calendars list.

The "General Tab" allows you to change the information specific to your calendar, like the language, country, timezone and time format you like to use. They are all user specific, and you can change them in the pop-down menus. The Default View is the view that loads when you first load Google Calendar. Custom View is a customizable view, that adds a different option in the view choices across the top of the calendar.

The "Calendars Tab" shows you the other calendars you have access to and allows you to change the settings for those calendars. You can remove a calendar by clicking on the trash icon next to that calendar.

The "Mobile Setup Tab" allows you to set up your cell phone to receive notification of events and agendas from your Google Calendar.

[[Image:Calset.jpg|250px|right]]The settings for each individual calendar are set from the settings pop-down next to the calendar listing.

One the Calendar Details tab, you can change the name of the calendar, or supply a description or the calendar. This tab also allows you the option of embedding your calendar into an existing webpage. It also supplies you with web addresses for your calendar.

====Sharing your calendar====
The "Share this Calendar" tab (from the pop down settings next to the calendar listing) allows you set the sharing options for the calendar and share the calendar with specific users.

{| class="fancy"
|+
! Setting
! align="center" | Allows user
|-
|Make changes AND manage sharing|| align="center"|complete control over your calendar.
|-
| Make changes to events|| align="center"|ability to add and remove events on your calendar, but not adjust sharing
|-
| See all event details|| align="center"|to see all the event details, but they are not allowed to make any changes
|-
| See only busy/free || align="center"|to see only that you are busy or free.

|-
|}

====Notifications====
The "Notifications" tab (from the pop down settings next to the calendar listing) allows you set the notifications options for the calendar. You can set the default setting for the events on the calendar, and settings for invitations you receive on this page.

===Adding additional calendars===
[[Image:Caladdbut.jpg|150px|right]]
You can have and view multiple calendars.
====Add a new calendar====
To create a new calendar, that you own, click the '''create''' link on the My calendars list. This page allows you to create a new calendar and set the sharing options for that calendar. Once created the calendar will show up in your list of calendars.

====Subscribe to a public calendar====
There is a gallery of public calendars with an every growing variety of topics that you can subscribe to and view along with your personal Google calendar. To view or subscribe to this gallery, from the Add button at the top of the calendar listing select '''Add a public calendar'''. This will take you to the gallery of public calendars. To subscribe to one of the public calendars, click the Add to calendar button. There is also a search feature at the top of the page to search all the public calendars.

=====Useful �鶹��Ƶ-related public calendars=====
* [http://gustavus.edu/go/academiccalendar �鶹��Ƶ Academic Calendar]

====Add a friend's calendar====
There are multiple ways to add and view a friend's calendar. From the Add button at the top of the calendar list, select '''Add a friend's calendar''', or at the bottom of the calendar list enter your friends email address in the Add a friend's calendar box. You can also add a calendar by [[URL]] from the Add by URL option in the pop down under the add button.

====Hiding a calendar and removing a calendar====
Google Calendar allows you to toggle the viewing of a calendar on and off by clicking on the name of the calendar in the calendar list.

To '''remove''' a calendar from your list,
#Go to settings (in the upper right corner)
#Select the Calendar Tab
#Click the Delete Icon next to the Calendar you are trying to remove.
#Accept the confirmation.

====Importing calendar data from another source====
Google Calendar allows you to import data from other calendar programs. It accepts data in [[iCalendar]] and [[CSV]] formats.

=====Meeting Maker=====
Due to a limitation in [[Meeting Maker]], you will need to export your non-banner events and your banners from [[Meeting Maker]] separately.

To export non-banner data from [[Meeting Maker]], within the Meeting Maker application, select File, '''Export as ical by date''' (export a single file). This will allow you to create an *.ics file that can be imported into Google Calendar.

To export your banner data from [[Meeting Maker]], within the Meeting Maker application, select File, '''Export as Text...'''. Select the date range you want to export and uncheck the "Contacts" and "To-Dos" and click OK.
Then upload the file to [https://gts.gac.edu/gts/mmconvert/ https://gts.gac.edu/gts/mmconvert/] which will give you a *.ics file that can be imported into Google Calendar.

To import data into Google Calendar (if you have both banner and non-banner events from [[Meeting Maker]], you will have to import both of the *.ics files):
#From the '''Add''' button at the bottom of the calendar list select '''Import Calendar'''.
#Browse to the iCalendar file (*.ics from Meeting Maker export) that you created in your export.
#Choose the calendar that you wish to import the data to.
#Click the '''Import''' button.
#You will receive a confirmation regarding the number of events that were imported.

=====Palm Desktop=====
{{section-stub}}

=====Facebook=====
The social-networking website [[Facebook]] provides a service for creating social events, and allows users to subscribe to an [[iCalendar]] resource containing their events. For more information, see [[Facebook#Calendaring_and_Facebook|Facebook - Calendaring and Facebook]].

=====A Different Google Calendar Account=====

If you would like to import a calendar from a different google calendar account, google provides a way to export you calendars as a zip file in .ics format

To export your old google calendar:
# Log into your old google account and navigate to the google calendar page.
# On the left-hand side in the "My Calendars" box click the settings link.
# Next, click the link that says "Export My Calendars". This will download your calendars into a zip file which you can then import into your new google calendar account.

To import your calendars:
# From the Add button at the top of the calendar list select Import Calendar.
# Browse to the file you just recently created in the export.
# Choose the calendar that you wish to import the data to.
# Click the Import button.
# You will receive a confirmation regarding the number of events that were imported.

==Tips==

===Selecting a custom date range===

You can view a custom date range (for example, a three week period, or the two days of the nobel conference) by clicking dragging your mouse over the mini-calendar on the left hand side of the screen.

===Printing the Description Field for Events===

To print the information in the Description Field for events from Google Calendar
*switch to '''Agenda View'''
*select '''Print'''
*check the '''Print Descriptions''' checkbox (4th option)
*'''print'''

===Task List===

This list allows you to check off tasks through out the week or month as you complete them. To access yours simply select Tasks under my calendars on the left hand side. Once selected the tasks list will appear on the right hand side of your calendar regardless of what viewing option you are in.
[[Image:Tasks.jpg]]

==Syncing Google Calendar with other programs/devices==

It is possible to synchronize your Google Calendar with many [[smart phone]], [[PDA]], and [[desktop]] computer [[programs]].

There are valid reasons to do this, but before you start heading down that path please ask yourself, "Why don't I want to use the web interface?" The web interface is easy to use, and more features will work using the web interface than any other method.

If you decide that you do have a need to synchronize your calendar, for GTS's current recommendations for your device or program, please see [[Google Calendar Syncing]]

{{tech help}}

==External links==
* [http://services.google.com/apps/resources/overviews_breeze/Calendar/index.html Video tutorial]
* [http://www.google.com/support/calendar/ Google Calendar Help Center]
* [http://groups.google.com/group/Google-Calendar-Help Google Calendar Help Group]

[[Category:Google]]
[[Category:Calendar]]

File:Tasks.png

2010-05-19T14:09:03Z

Mbushnel:

File:Invites.png

2010-05-19T13:57:45Z

Mbushnel:

File:EditingEvents.png

2010-05-19T13:55:37Z

Mbushnel: uploaded a new version of "File:EditingEvents.png"

File:EditingEvents.png

2010-05-19T13:54:50Z

Mbushnel: uploaded a new version of "File:EditingEvents.png"

File:EditingEvents.png

2010-05-19T13:53:35Z

Mbushnel: uploaded a new version of "File:EditingEvents.png"

Google Calendar

2010-05-19T13:50:58Z

Mbushnel:

[[Image:Google_calendar.png|250px|right]]
'''Google Calendar''' is a [[web-based]] group calendaring application hosted by [[Google]].

�鶹��Ƶ uses a [http://www.google.com/calendar/hosted/gustavus.edu/render special education edition of Google Calendar] as its campus-wide calendaring application. If you have a [[�鶹��Ƶ username]] and [[�鶹��Ƶ password|password]], you can use Google Calendar to manage and share your calendar and schedule meetings with other people at �鶹��Ƶ.

Google offers [http://services.google.com/apps/resources/overviews_breeze/Calendar/index.html a general video tutorial] that is not �鶹��Ƶ-specific, so some things may look slightly different and some features available to �鶹��Ƶ users may not be covered.

==Using Google Calendar==
===Logging in===
To log in to Google Calendar:
#Visit http://google.gustavus.edu/
#Enter your �鶹��Ƶ username and password
#You should be taken to your Google Calendar

===Calendar views===
One day, one week, and one month are the most common ways to view your calendar. You can choose how to view your calendar by clicking on the appropriate tab near the top of the page.
[[Image:Empty-month-view-tabs-highlighted.png]]

===Adding events===
To add an event:
#Click on your calendar at the time you want the event to be.
#Enter a description of the event in the box.
#If you want to adjust the time, simply put the time the event starts before your description.
#Then, if you are satisfied with the event click "Create Event." If you want to add more details, such as a location, description, or guests, click "edit event details."

[[Image:Addevent.png]]

===Editing event details===
Simply fill in the form to describe your event. You can set the event to repeat (weekly, every month, every year, etc.) change the event duration, and set a location for the event.

[[Image:EditingEvents.png]]

====Inviting guests to the event====
To invite guests:
<ol>
<li>Find the event you would like to invite guests to and select event details.</1i>
<li>Enter their e-mail addresses (including the @gustavus.edu domain portion) in the guest list.</li>
<li>Choose whether guests should be able to invite other guests and/or see who else is coming. When you create the event, Google will send your guests an e-mail asking them whether they plan to attend.

[[Image:Event-details-guests.png]]
</li>

<li>If you want to check whether any of your guests already have something on their calendars click "Check guest and resource availability" just below the time of the event.</li>
<li>You will then see a list of your guests with blue blocks where your guests have indicated that they are busy. Remember, just because someone doesn't have anything on their calendar doesn't mean that they are available. They may not actively use Google Calendar.
[[Image:Event-detials-availability.png|520px]]
</li>
</ol>

====Event options====
If you would like to receive a reminder you can choose to receive one by a pop-up window (if you have Google Calendar open), an [[SMS]] text message sent to your cell phone, or by e-mail.

Choose whether to appear to be available or busy during this time. (If you have to be in class, you are probably busy. However, if it is your birthday you may be available to go to an event.)

Finally, choose whether the event should be "Default" (�鶹��Ƶ users can see whether you are busy, but not what you are busy doing), "Private" (only you and people you give permission to see your calendar can see the event at all), or "Public" (anyone can see all details of the event).

[[Image:Event-details-options.png]]

===Calendar settings===
The settings for Google Calendar can be accessed from the Google "Settings" link in the upper right had corner of the Google Calendar window, or the settings link on the lower left of your My calendars list.

The "General Tab" allows you to change the information specific to your calendar, like the language, country, timezone and time format you like to use. They are all user specific, and you can change them in the pop-down menus. The Default View is the view that loads when you first load Google Calendar. Custom View is a customizable view, that adds a different option in the view choices across the top of the calendar.

The "Calendars Tab" shows you the other calendars you have access to and allows you to change the settings for those calendars. You can remove a calendar by clicking on the trash icon next to that calendar.

The "Mobile Setup Tab" allows you to set up your cell phone to receive notification of events and agendas from your Google Calendar.

[[Image:Calset.jpg|250px|right]]The settings for each individual calendar are set from the settings pop-down next to the calendar listing.

One the Calendar Details tab, you can change the name of the calendar, or supply a description or the calendar. This tab also allows you the option of embedding your calendar into an existing webpage. It also supplies you with web addresses for your calendar.

====Sharing your calendar====
The "Share this Calendar" tab (from the pop down settings next to the calendar listing) allows you set the sharing options for the calendar and share the calendar with specific users.

{| class="fancy"
|+
! Setting
! align="center" | Allows user
|-
|Make changes AND manage sharing|| align="center"|complete control over your calendar.
|-
| Make changes to events|| align="center"|ability to add and remove events on your calendar, but not adjust sharing
|-
| See all event details|| align="center"|to see all the event details, but they are not allowed to make any changes
|-
| See only busy/free || align="center"|to see only that you are busy or free.

|-
|}

====Notifications====
The "Notifications" tab (from the pop down settings next to the calendar listing) allows you set the notifications options for the calendar. You can set the default setting for the events on the calendar, and settings for invitations you receive on this page.

===Adding additional calendars===
[[Image:Caladdbut.jpg|150px|right]]
You can have and view multiple calendars.
====Add a new calendar====
To create a new calendar, that you own, click the '''create''' link on the My calendars list. This page allows you to create a new calendar and set the sharing options for that calendar. Once created the calendar will show up in your list of calendars.

====Subscribe to a public calendar====
There is a gallery of public calendars with an every growing variety of topics that you can subscribe to and view along with your personal Google calendar. To view or subscribe to this gallery, from the Add button at the top of the calendar listing select '''Add a public calendar'''. This will take you to the gallery of public calendars. To subscribe to one of the public calendars, click the Add to calendar button. There is also a search feature at the top of the page to search all the public calendars.

=====Useful �鶹��Ƶ-related public calendars=====
* [http://gustavus.edu/go/academiccalendar �鶹��Ƶ Academic Calendar]

====Add a friend's calendar====
There are multiple ways to add and view a friend's calendar. From the Add button at the top of the calendar list, select '''Add a friend's calendar''', or at the bottom of the calendar list enter your friends email address in the Add a friend's calendar box. You can also add a calendar by [[URL]] from the Add by URL option in the pop down under the add button.

====Hiding a calendar and removing a calendar====
Google Calendar allows you to toggle the viewing of a calendar on and off by clicking on the name of the calendar in the calendar list.

To '''remove''' a calendar from your list,
#Go to settings (in the upper right corner)
#Select the Calendar Tab
#Click the Delete Icon next to the Calendar you are trying to remove.
#Accept the confirmation.

====Importing calendar data from another source====
Google Calendar allows you to import data from other calendar programs. It accepts data in [[iCalendar]] and [[CSV]] formats.

=====Meeting Maker=====
Due to a limitation in [[Meeting Maker]], you will need to export your non-banner events and your banners from [[Meeting Maker]] separately.

To export non-banner data from [[Meeting Maker]], within the Meeting Maker application, select File, '''Export as ical by date''' (export a single file). This will allow you to create an *.ics file that can be imported into Google Calendar.

To export your banner data from [[Meeting Maker]], within the Meeting Maker application, select File, '''Export as Text...'''. Select the date range you want to export and uncheck the "Contacts" and "To-Dos" and click OK.
Then upload the file to [https://gts.gac.edu/gts/mmconvert/ https://gts.gac.edu/gts/mmconvert/] which will give you a *.ics file that can be imported into Google Calendar.

To import data into Google Calendar (if you have both banner and non-banner events from [[Meeting Maker]], you will have to import both of the *.ics files):
#From the '''Add''' button at the bottom of the calendar list select '''Import Calendar'''.
#Browse to the iCalendar file (*.ics from Meeting Maker export) that you created in your export.
#Choose the calendar that you wish to import the data to.
#Click the '''Import''' button.
#You will receive a confirmation regarding the number of events that were imported.

=====Palm Desktop=====
{{section-stub}}

=====Facebook=====
The social-networking website [[Facebook]] provides a service for creating social events, and allows users to subscribe to an [[iCalendar]] resource containing their events. For more information, see [[Facebook#Calendaring_and_Facebook|Facebook - Calendaring and Facebook]].

=====A Different Google Calendar Account=====

If you would like to import a calendar from a different google calendar account, google provides a way to export you calendars as a zip file in .ics format

To export your old google calendar:
# Log into your old google account and navigate to the google calendar page.
# On the left-hand side in the "My Calendars" box click the settings link.
# Next, click the link that says "Export My Calendars". This will download your calendars into a zip file which you can then import into your new google calendar account.

To import your calendars:
# From the Add button at the top of the calendar list select Import Calendar.
# Browse to the file you just recently created in the export.
# Choose the calendar that you wish to import the data to.
# Click the Import button.
# You will receive a confirmation regarding the number of events that were imported.

==Tips==

===Selecting a custom date range===

You can view a custom date range (for example, a three week period, or the two days of the nobel conference) by clicking dragging your mouse over the mini-calendar on the left hand side of the screen.

===Printing the Description Field for Events===

To print the information in the Description Field for events from Google Calendar
*switch to '''Agenda View'''
*select '''Print'''
*check the '''Print Descriptions''' checkbox (4th option)
*'''print'''

===Task List===

This list allows you to check off tasks through out the week or month as you complete them. To access yours simply select Tasks under my calendars on the left hand side. Once selected the tasks list will appear on the right hand side of your calendar regardless of what viewing option you are in.

==Syncing Google Calendar with other programs/devices==

It is possible to synchronize your Google Calendar with many [[smart phone]], [[PDA]], and [[desktop]] computer [[programs]].

There are valid reasons to do this, but before you start heading down that path please ask yourself, "Why don't I want to use the web interface?" The web interface is easy to use, and more features will work using the web interface than any other method.

If you decide that you do have a need to synchronize your calendar, for GTS's current recommendations for your device or program, please see [[Google Calendar Syncing]]

{{tech help}}

==External links==
* [http://services.google.com/apps/resources/overviews_breeze/Calendar/index.html Video tutorial]
* [http://www.google.com/support/calendar/ Google Calendar Help Center]
* [http://groups.google.com/group/Google-Calendar-Help Google Calendar Help Group]

[[Category:Google]]
[[Category:Calendar]]

File:EditingEvents.png

2010-05-19T13:50:17Z

Mbushnel:

File:Sample Calendar.png

2010-05-19T13:46:04Z

Mbushnel: Screenshot of Google Calendar.

Screenshot of Google Calendar.

Google Calendar

2010-05-19T13:41:31Z

Mbushnel:

[[Image:Google_calendar.png|250px|right]]
'''Google Calendar''' is a [[web-based]] group calendaring application hosted by [[Google]].

�鶹��Ƶ uses a [http://www.google.com/calendar/hosted/gustavus.edu/render special education edition of Google Calendar] as its campus-wide calendaring application. If you have a [[�鶹��Ƶ username]] and [[�鶹��Ƶ password|password]], you can use Google Calendar to manage and share your calendar and schedule meetings with other people at �鶹��Ƶ.

Google offers [http://services.google.com/apps/resources/overviews_breeze/Calendar/index.html a general video tutorial] that is not �鶹��Ƶ-specific, so some things may look slightly different and some features available to �鶹��Ƶ users may not be covered.

==Using Google Calendar==
===Logging in===
To log in to Google Calendar:
#Visit http://google.gustavus.edu/
#Enter your �鶹��Ƶ username and password
#You should be taken to your Google Calendar

===Calendar views===
One day, one week, and one month are the most common ways to view your calendar. You can choose how to view your calendar by clicking on the appropriate tab near the top of the page.
[[Image:Empty-month-view-tabs-highlighted.png]]

===Adding events===
To add an event:
#Click on your calendar at the time you want the event to be.
#Enter a description of the event in the box.
#If you want to adjust the time, simply put the time the event starts before your description.
#Then, if you are satisfied with the event click "Create Event." If you want to add more details, such as a location, description, or guests, click "edit event details."

[[Image:Addevent.png]]

===Editing event details===
Simply fill in the form to describe your event. You can set the event to repeat (weekly, every month, every year, etc.) change the event duration, and set a location for the event.

[[Image:Event-details-main.png]]

====Inviting guests to the event====
To invite guests:
<ol>
<li>Find the event you would like to invite guests to and select event details.</1i>
<li>Enter their e-mail addresses (including the @gustavus.edu domain portion) in the guest list.</li>
<li>Choose whether guests should be able to invite other guests and/or see who else is coming. When you create the event, Google will send your guests an e-mail asking them whether they plan to attend.

[[Image:Event-details-guests.png]]
</li>

<li>If you want to check whether any of your guests already have something on their calendars click "Check guest and resource availability" just below the time of the event.</li>
<li>You will then see a list of your guests with blue blocks where your guests have indicated that they are busy. Remember, just because someone doesn't have anything on their calendar doesn't mean that they are available. They may not actively use Google Calendar.
[[Image:Event-detials-availability.png|520px]]
</li>
</ol>

====Event options====
If you would like to receive a reminder you can choose to receive one by a pop-up window (if you have Google Calendar open), an [[SMS]] text message sent to your cell phone, or by e-mail.

Choose whether to appear to be available or busy during this time. (If you have to be in class, you are probably busy. However, if it is your birthday you may be available to go to an event.)

Finally, choose whether the event should be "Default" (�鶹��Ƶ users can see whether you are busy, but not what you are busy doing), "Private" (only you and people you give permission to see your calendar can see the event at all), or "Public" (anyone can see all details of the event).

[[Image:Event-details-options.png]]

===Calendar settings===
The settings for Google Calendar can be accessed from the Google "Settings" link in the upper right had corner of the Google Calendar window, or the settings link on the lower left of your My calendars list.

The "General Tab" allows you to change the information specific to your calendar, like the language, country, timezone and time format you like to use. They are all user specific, and you can change them in the pop-down menus. The Default View is the view that loads when you first load Google Calendar. Custom View is a customizable view, that adds a different option in the view choices across the top of the calendar.

The "Calendars Tab" shows you the other calendars you have access to and allows you to change the settings for those calendars. You can remove a calendar by clicking on the trash icon next to that calendar.

The "Mobile Setup Tab" allows you to set up your cell phone to receive notification of events and agendas from your Google Calendar.

[[Image:Calset.jpg|250px|right]]The settings for each individual calendar are set from the settings pop-down next to the calendar listing.

One the Calendar Details tab, you can change the name of the calendar, or supply a description or the calendar. This tab also allows you the option of embedding your calendar into an existing webpage. It also supplies you with web addresses for your calendar.

====Sharing your calendar====
The "Share this Calendar" tab (from the pop down settings next to the calendar listing) allows you set the sharing options for the calendar and share the calendar with specific users.

{| class="fancy"
|+
! Setting
! align="center" | Allows user
|-
|Make changes AND manage sharing|| align="center"|complete control over your calendar.
|-
| Make changes to events|| align="center"|ability to add and remove events on your calendar, but not adjust sharing
|-
| See all event details|| align="center"|to see all the event details, but they are not allowed to make any changes
|-
| See only busy/free || align="center"|to see only that you are busy or free.

|-
|}

====Notifications====
The "Notifications" tab (from the pop down settings next to the calendar listing) allows you set the notifications options for the calendar. You can set the default setting for the events on the calendar, and settings for invitations you receive on this page.

===Adding additional calendars===
[[Image:Caladdbut.jpg|150px|right]]
You can have and view multiple calendars.
====Add a new calendar====
To create a new calendar, that you own, click the '''create''' link on the My calendars list. This page allows you to create a new calendar and set the sharing options for that calendar. Once created the calendar will show up in your list of calendars.

====Subscribe to a public calendar====
There is a gallery of public calendars with an every growing variety of topics that you can subscribe to and view along with your personal Google calendar. To view or subscribe to this gallery, from the Add button at the top of the calendar listing select '''Add a public calendar'''. This will take you to the gallery of public calendars. To subscribe to one of the public calendars, click the Add to calendar button. There is also a search feature at the top of the page to search all the public calendars.

=====Useful �鶹��Ƶ-related public calendars=====
* [http://gustavus.edu/go/academiccalendar �鶹��Ƶ Academic Calendar]

====Add a friend's calendar====
There are multiple ways to add and view a friend's calendar. From the Add button at the top of the calendar list, select '''Add a friend's calendar''', or at the bottom of the calendar list enter your friends email address in the Add a friend's calendar box. You can also add a calendar by [[URL]] from the Add by URL option in the pop down under the add button.

====Hiding a calendar and removing a calendar====
Google Calendar allows you to toggle the viewing of a calendar on and off by clicking on the name of the calendar in the calendar list.

To '''remove''' a calendar from your list,
#Go to settings (in the upper right corner)
#Select the Calendar Tab
#Click the Delete Icon next to the Calendar you are trying to remove.
#Accept the confirmation.

====Importing calendar data from another source====
Google Calendar allows you to import data from other calendar programs. It accepts data in [[iCalendar]] and [[CSV]] formats.

=====Meeting Maker=====
Due to a limitation in [[Meeting Maker]], you will need to export your non-banner events and your banners from [[Meeting Maker]] separately.

To export non-banner data from [[Meeting Maker]], within the Meeting Maker application, select File, '''Export as ical by date''' (export a single file). This will allow you to create an *.ics file that can be imported into Google Calendar.

To export your banner data from [[Meeting Maker]], within the Meeting Maker application, select File, '''Export as Text...'''. Select the date range you want to export and uncheck the "Contacts" and "To-Dos" and click OK.
Then upload the file to [https://gts.gac.edu/gts/mmconvert/ https://gts.gac.edu/gts/mmconvert/] which will give you a *.ics file that can be imported into Google Calendar.

To import data into Google Calendar (if you have both banner and non-banner events from [[Meeting Maker]], you will have to import both of the *.ics files):
#From the '''Add''' button at the bottom of the calendar list select '''Import Calendar'''.
#Browse to the iCalendar file (*.ics from Meeting Maker export) that you created in your export.
#Choose the calendar that you wish to import the data to.
#Click the '''Import''' button.
#You will receive a confirmation regarding the number of events that were imported.

=====Palm Desktop=====
{{section-stub}}

=====Facebook=====
The social-networking website [[Facebook]] provides a service for creating social events, and allows users to subscribe to an [[iCalendar]] resource containing their events. For more information, see [[Facebook#Calendaring_and_Facebook|Facebook - Calendaring and Facebook]].

=====A Different Google Calendar Account=====

If you would like to import a calendar from a different google calendar account, google provides a way to export you calendars as a zip file in .ics format

To export your old google calendar:
# Log into your old google account and navigate to the google calendar page.
# On the left-hand side in the "My Calendars" box click the settings link.
# Next, click the link that says "Export My Calendars". This will download your calendars into a zip file which you can then import into your new google calendar account.

To import your calendars:
# From the Add button at the top of the calendar list select Import Calendar.
# Browse to the file you just recently created in the export.
# Choose the calendar that you wish to import the data to.
# Click the Import button.
# You will receive a confirmation regarding the number of events that were imported.

==Tips==

===Selecting a custom date range===

You can view a custom date range (for example, a three week period, or the two days of the nobel conference) by clicking dragging your mouse over the mini-calendar on the left hand side of the screen.

===Printing the Description Field for Events===

To print the information in the Description Field for events from Google Calendar
*switch to '''Agenda View'''
*select '''Print'''
*check the '''Print Descriptions''' checkbox (4th option)
*'''print'''

===Task List===

This list allows you to check off tasks through out the week or month as you complete them. To access yours simply select Tasks under my calendars on the left hand side. Once selected the tasks list will appear on the right hand side of your calendar regardless of what viewing option you are in.

==Syncing Google Calendar with other programs/devices==

It is possible to synchronize your Google Calendar with many [[smart phone]], [[PDA]], and [[desktop]] computer [[programs]].

There are valid reasons to do this, but before you start heading down that path please ask yourself, "Why don't I want to use the web interface?" The web interface is easy to use, and more features will work using the web interface than any other method.

If you decide that you do have a need to synchronize your calendar, for GTS's current recommendations for your device or program, please see [[Google Calendar Syncing]]

{{tech help}}

==External links==
* [http://services.google.com/apps/resources/overviews_breeze/Calendar/index.html Video tutorial]
* [http://www.google.com/support/calendar/ Google Calendar Help Center]
* [http://groups.google.com/group/Google-Calendar-Help Google Calendar Help Group]

[[Category:Google]]
[[Category:Calendar]]

Google Calendar

2010-05-19T13:26:46Z

Mbushnel:

[[Image:Google_calendar.png|250px|right]]
'''Google Calendar''' is a [[web-based]] group calendaring application hosted by [[Google]].

�鶹��Ƶ uses a [http://www.google.com/calendar/hosted/gustavus.edu/render special education edition of Google Calendar] as its campus-wide calendaring application. If you have a [[�鶹��Ƶ username]] and [[�鶹��Ƶ password|password]], you can use Google Calendar to manage and share your calendar and schedule meetings with other people at �鶹��Ƶ.

Google offers [http://services.google.com/apps/resources/overviews_breeze/Calendar/index.html a general video tutorial] that is not �鶹��Ƶ-specific, so some things may look slightly different and some features available to �鶹��Ƶ users may not be covered.

==Using Google Calendar==
===Logging in===
To log in to Google Calendar:
#Visit http://google.gustavus.edu/
#Enter your �鶹��Ƶ username and password
#You should be taken to your Google Calendar

===Calendar views===
One day, one week, and one month are the most common ways to view your calendar. You can choose how to view your calendar by clicking on the appropriate tab near the top of the page.
[[Image:Empty-month-view-tabs-highlighted.png]]

===Adding events===
To add an event:
#Click on your calendar at the time you want the event to be.
#Enter a description of the event in the box.
#If you want to adjust the time, simply put the time the event starts before your description.
#Then, if you are satisfied with the event click "Create Event." If you want to add more details, such as a location, description, or guests, click "edit event details."

[[Image:Addevent.png]]

===Editing event details===
Simply fill in the form to describe your event. You can set the event to repeat (weekly, every month, every year, etc.) change the event duration, and set a location for the event.

[[Image:Event-details-main.png]]

====Inviting guests to the event====
To invite guests:
<ol>
<li>Find the event you would like to invite guests to and select event details.</1i>
<li>Enter their e-mail addresses (including the @gustavus.edu domain portion) in the guest list.</li>
<li>Choose whether guests should be able to invite other guests and/or see who else is coming. When you create the event, Google will send your guests an e-mail asking them whether they plan to attend.

[[Image:Event-details-guests.png]]
</li>

<li>If you want to check whether any of your guests already have something on their calendars click "Check guest and resource availability" just below the time of the event.</li>
<li>You will then see a list of your guests with blue blocks where your guests have indicated that they are busy. Remember, just because someone doesn't have anything on their calendar doesn't mean that they are available. They may not actively use Google Calendar.
[[Image:Event-detials-availability.png|520px]]
</li>
</ol>

====Event options====
If you would like to receive a reminder you can choose to receive one by a pop-up window (if you have Google Calendar open), an [[SMS]] text message sent to your cell phone, or by e-mail.

Choose whether to appear to be available or busy during this time. (If you have to be in class, you are probably busy. However, if it is your birthday you may be available to go to an event.)

Finally, choose whether the event should be "Default" (�鶹��Ƶ users can see whether you are busy, but not what you are busy doing), "Private" (only you and people you give permission to see your calendar can see the event at all), or "Public" (anyone can see all details of the event).

[[Image:Event-details-options.png]]

===Calendar settings===
The settings for Google Calendar can be accessed from the Google "Settings" link in the upper right had corner of the Google Calendar window, or the settings link on the lower left of your My calendars list.

The "General Tab" allows you to change the information specific to your calendar, like the language, country, timezone and time format you like to use. They are all user specific, and you can change them in the pop-down menus. The Default View is the view that loads when you first load Google Calendar. Custom View is a customizable view, that adds a different option in the view choices across the top of the calendar.

The "Calendars Tab" shows you the other calendars you have access to and allows you to change the settings for those calendars. You can remove a calendar by clicking on the trash icon next to that calendar.

The "Mobile Setup Tab" allows you to set up your cell phone to receive notification of events and agendas from your Google Calendar.

[[Image:Calset.jpg|250px|right]]The settings for each individual calendar are set from the settings pop-down next to the calendar listing.

One the Calendar Details tab, you can change the name of the calendar, or supply a description or the calendar. This tab also allows you the option of embedding your calendar into an existing webpage. It also supplies you with web addresses for your calendar.

====Sharing your calendar====
The "Share this Calendar" tab (from the pop down settings next to the calendar listing) allows you set the sharing options for the calendar and share the calendar with specific users.

{| class="fancy"
|+
! Setting
! align="center" | Allows user
|-
|Make changes AND manage sharing|| align="center"|complete control over your calendar.
|-
| Make changes to events|| align="center"|ability to add and remove events on your calendar, but not adjust sharing
|-
| See all event details|| align="center"|to see all the event details, but they are not allowed to make any changes
|-
| See only busy/free || align="center"|to see only that you are busy or free.

|-
|}

====Notifications====
The "Notifications" tab (from the pop down settings next to the calendar listing) allows you set the notifications options for the calendar. You can set the default setting for the events on the calendar, and settings for invitations you receive on this page.

===Adding additional calendars===
[[Image:Caladdbut.jpg|150px|right]]
You can have and view multiple calendars.
====Add a new calendar====
To create a new calendar, that you own, click the '''create''' link on the My calendars list. This page allows you to create a new calendar and set the sharing options for that calendar. Once created the calendar will show up in your list of calendars.

====Subscribe to a public calendar====
There is a gallery of public calendars with an every growing variety of topics that you can subscribe to and view along with your personal Google calendar. To view or subscribe to this gallery, from the Add button at the top of the calendar listing select '''Add a public calendar'''. This will take you to the gallery of public calendars. To subscribe to one of the public calendars, click the Add to calendar button. There is also a search feature at the top of the page to search all the public calendars.

=====Useful �鶹��Ƶ-related public calendars=====
* [http://gustavus.edu/go/academiccalendar �鶹��Ƶ Academic Calendar]

====Add a friend's calendar====
There are multiple ways to add and view a friend's calendar. From the Add button at the top of the calendar list, select '''Add a friend's calendar''', or at the bottom of the calendar list enter your friends email address in the Add a friend's calendar box. You can also add a calendar by [[URL]] from the Add by URL option in the pop down under the add button.

====Hiding a calendar and removing a calendar====
Google Calendar allows you to toggle the viewing of a calendar on and off by clicking on the name of the calendar in the calendar list.

To '''remove''' a calendar from your list,
#Go to settings (in the upper right corner)
#Select the Calendar Tab
#Click the Delete Icon next to the Calendar you are trying to remove.
#Accept the confirmation.

====Importing calendar data from another source====
Google Calendar allows you to import data from other calendar programs. It accepts data in [[iCalendar]] and [[CSV]] formats.

=====Meeting Maker=====
Due to a limitation in [[Meeting Maker]], you will need to export your non-banner events and your banners from [[Meeting Maker]] separately.

To export non-banner data from [[Meeting Maker]], within the Meeting Maker application, select File, '''Export as ical by date''' (export a single file). This will allow you to create an *.ics file that can be imported into Google Calendar.

To export your banner data from [[Meeting Maker]], within the Meeting Maker application, select File, '''Export as Text...'''. Select the date range you want to export and uncheck the "Contacts" and "To-Dos" and click OK.
Then upload the file to [https://gts.gac.edu/gts/mmconvert/ https://gts.gac.edu/gts/mmconvert/] which will give you a *.ics file that can be imported into Google Calendar.

To import data into Google Calendar (if you have both banner and non-banner events from [[Meeting Maker]], you will have to import both of the *.ics files):
#From the '''Add''' button at the bottom of the calendar list select '''Import Calendar'''.
#Browse to the iCalendar file (*.ics from Meeting Maker export) that you created in your export.
#Choose the calendar that you wish to import the data to.
#Click the '''Import''' button.
#You will receive a confirmation regarding the number of events that were imported.

=====Palm Desktop=====
{{section-stub}}

=====Facebook=====
The social-networking website [[Facebook]] provides a service for creating social events, and allows users to subscribe to an [[iCalendar]] resource containing their events. For more information, see [[Facebook#Calendaring_and_Facebook|Facebook - Calendaring and Facebook]].

=====A Different Google Calendar Account=====

If you would like to import a calendar from a different google calendar account, google provides a way to export you calendars as a zip file in .ics format

To export your old google calendar:
# Log into your old google account and navigate to the google calendar page.
# On the left-hand side in the "My Calendars" box click the settings link.
# Next, click the link that says "Export My Calendars". This will download your calendars into a zip file which you can then import into your new google calendar account.

To import your calendars:
# From the Add button at the top of the calendar list select Import Calendar.
# Browse to the file you just recently created in the export.
# Choose the calendar that you wish to import the data to.
# Click the Import button.
# You will receive a confirmation regarding the number of events that were imported.

==Tips==

===Selecting a custom date range===

You can view a custom date range (for example, a three week period, or the two days of the nobel conference) by clicking dragging your mouse over the mini-calendar on the left hand side of the screen.

===Printing the Description Field for Events===

To print the information in the Description Field for events from Google Calendar
*switch to '''Agenda View'''
*select '''Print'''
*check the '''Print Descriptions''' checkbox (4th option)
*'''print'''

===Task List===

While google calendar does not have a task list on its own, you can add a task list by using "Remember The Milk." See [http://www.rememberthemilk.com/services/googlecalendar/ http://www.rememberthemilk.com/services/googlecalendar/] for more details.

==Syncing Google Calendar with other programs/devices==

It is possible to synchronize your Google Calendar with many [[smart phone]], [[PDA]], and [[desktop]] computer [[programs]].

There are valid reasons to do this, but before you start heading down that path please ask yourself, "Why don't I want to use the web interface?" The web interface is easy to use, and more features will work using the web interface than any other method.

If you decide that you do have a need to synchronize your calendar, for GTS's current recommendations for your device or program, please see [[Google Calendar Syncing]]

{{tech help}}

==External links==
* [http://services.google.com/apps/resources/overviews_breeze/Calendar/index.html Video tutorial]
* [http://www.google.com/support/calendar/ Google Calendar Help Center]
* [http://groups.google.com/group/Google-Calendar-Help Google Calendar Help Group]

[[Category:Google]]
[[Category:Calendar]]

Google Calendar

2010-05-19T13:18:37Z

Mbushnel:

[[Image:Google_calendar.png|250px|right]]
'''Google Calendar''' is a [[web-based]] group calendaring application hosted by [[Google]].

�鶹��Ƶ uses a [http://www.google.com/calendar/hosted/gustavus.edu/render special education edition of Google Calendar] as its campus-wide calendaring application. If you have a [[�鶹��Ƶ username]] and [[�鶹��Ƶ password|password]], you can use Google Calendar to manage and share your calendar and schedule meetings with other people at �鶹��Ƶ.

Google offers [http://services.google.com/apps/resources/overviews_breeze/Calendar/index.html a general video tutorial] that is not �鶹��Ƶ-specific, so some things may look slightly different and some features available to �鶹��Ƶ users may not be covered.

==Using Google Calendar==
===Logging in===
To log in to Google Calendar:
#Visit http://google.gustavus.edu/
#Enter your �鶹��Ƶ username and password
#You should be taken to your Google Calendar

===Calendar views===
One day, one week, and one month are the most common ways to view your calendar. You can choose how to view your calendar by clicking on the appropriate tab near the top of the page.
[[Image:Empty-month-view-tabs-highlighted.png]]

===Adding events===
To add an event:
#Click on your calendar at the time you want the event to be.
#Enter a description of the event in the box.
#If you want to adjust the time, simply put the time the event starts before your description.
#Then, if you are satisfied with the event click "Create Event." If you want to add more details, such as a location, description, or guests, click "edit event details."

[[Image:Addevent.png]]

===Editing event details===
Simply fill in the form to describe your event. You can set the event to repeat (weekly, every month, every year, etc.) change the event duration, and set a location for the event.

[[Image:Event-details-main.png]]

====Inviting guests to the event====
To invite guests:
<ol>
<li>Find the event you would like to invite guests to and select event details.<1i>
<li>Enter their e-mail addresses (including the @gustavus.edu domain portion) in the guest list.</li>
<li>Choose whether guests should be able to invite other guests and/or see who else is coming. When you create the event, Google will send your guests an e-mail asking them whether they plan to attend.

[[Image:Event-details-guests.png]]
</li>

<li>If you want to check whether any of your guests already have something on their calendars click "Check guest and resource availability" just below the time of the event.</li>
<li>You will then see a list of your guests with blue blocks where your guests have indicated that they are busy. Remember, just because someone doesn't have anything on their calendar doesn't mean that they are available. They may not actively use Google Calendar.
[[Image:Event-detials-availability.png|520px]]
</li>
</ol>

====Event options====
If you would like to receive a reminder you can choose to receive one by a pop-up window (if you have Google Calendar open), an [[SMS]] text message sent to your cell phone, or by e-mail.

Choose whether to appear to be available or busy during this time. (If you have to be in class, you are probably busy. However, if it is your birthday you may be available to go to an event.)

Finally, choose whether the event should be "Default" (�鶹��Ƶ users can see whether you are busy, but not what you are busy doing), "Private" (only you and people you give permission to see your calendar can see the event at all), or "Public" (anyone can see all details of the event).

[[Image:Event-details-options.png]]

===Calendar settings===
The settings for Google Calendar can be accessed from the Google "Settings" link in the upper right had corner of the Google Calendar window, or the settings link on the lower left of your My calendars list.

The "General Tab" allows you to change the information specific to your calendar, like the language, country, timezone and time format you like to use. They are all user specific, and you can change them in the pop-down menus. The Default View is the view that loads when you first load Google Calendar. Custom View is a customizable view, that adds a different option in the view choices across the top of the calendar.

The "Calendars Tab" shows you the other calendars you have access to and allows you to change the settings for those calendars. You can remove a calendar by clicking on the trash icon next to that calendar.

The "Mobile Setup Tab" allows you to set up your cell phone to receive notification of events and agendas from your Google Calendar.

[[Image:Calset.jpg|250px|right]]The settings for each individual calendar are set from the settings pop-down next to the calendar listing.

One the Calendar Details tab, you can change the name of the calendar, or supply a description or the calendar. This tab also allows you the option of embedding your calendar into an existing webpage. It also supplies you with web addresses for your calendar.

====Sharing your calendar====
The "Share this Calendar" tab (from the pop down settings next to the calendar listing) allows you set the sharing options for the calendar and share the calendar with specific users.

{| class="fancy"
|+
! Setting
! align="center" | Allows user
|-
|Make changes AND manage sharing|| align="center"|complete control over your calendar.
|-
| Make changes to events|| align="center"|ability to add and remove events on your calendar, but not adjust sharing
|-
| See all event details|| align="center"|to see all the event details, but they are not allowed to make any changes
|-
| See only busy/free || align="center"|to see only that you are busy or free.

|-
|}

====Notifications====
The "Notifications" tab (from the pop down settings next to the calendar listing) allows you set the notifications options for the calendar. You can set the default setting for the events on the calendar, and settings for invitations you receive on this page.

===Adding additional calendars===
[[Image:Caladdbut.jpg|150px|right]]
You can have and view multiple calendars.
====Add a new calendar====
To create a new calendar, that you own, click the '''create''' link on the My calendars list. This page allows you to create a new calendar and set the sharing options for that calendar. Once created the calendar will show up in your list of calendars.

====Subscribe to a public calendar====
There is a gallery of public calendars with an every growing variety of topics that you can subscribe to and view along with your personal Google calendar. To view or subscribe to this gallery, from the Add button at the top of the calendar listing select '''Add a public calendar'''. This will take you to the gallery of public calendars. To subscribe to one of the public calendars, click the Add to calendar button. There is also a search feature at the top of the page to search all the public calendars.

=====Useful �鶹��Ƶ-related public calendars=====
* [http://gustavus.edu/go/academiccalendar �鶹��Ƶ Academic Calendar]

====Add a friend's calendar====
There are multiple ways to add and view a friend's calendar. From the Add button at the top of the calendar list, select '''Add a friend's calendar''', or at the bottom of the calendar list enter your friends email address in the Add a friend's calendar box. You can also add a calendar by [[URL]] from the Add by URL option in the pop down under the add button.

====Hiding a calendar and removing a calendar====
Google Calendar allows you to toggle the viewing of a calendar on and off by clicking on the name of the calendar in the calendar list.

To '''remove''' a calendar from your list,
#Go to settings (in the upper right corner)
#Select the Calendar Tab
#Click the Delete Icon next to the Calendar you are trying to remove.
#Accept the confirmation.

====Importing calendar data from another source====
Google Calendar allows you to import data from other calendar programs. It accepts data in [[iCalendar]] and [[CSV]] formats.

=====Meeting Maker=====
Due to a limitation in [[Meeting Maker]], you will need to export your non-banner events and your banners from [[Meeting Maker]] separately.

To export non-banner data from [[Meeting Maker]], within the Meeting Maker application, select File, '''Export as ical by date''' (export a single file). This will allow you to create an *.ics file that can be imported into Google Calendar.

To export your banner data from [[Meeting Maker]], within the Meeting Maker application, select File, '''Export as Text...'''. Select the date range you want to export and uncheck the "Contacts" and "To-Dos" and click OK.
Then upload the file to [https://gts.gac.edu/gts/mmconvert/ https://gts.gac.edu/gts/mmconvert/] which will give you a *.ics file that can be imported into Google Calendar.

To import data into Google Calendar (if you have both banner and non-banner events from [[Meeting Maker]], you will have to import both of the *.ics files):
#From the '''Add''' button at the bottom of the calendar list select '''Import Calendar'''.
#Browse to the iCalendar file (*.ics from Meeting Maker export) that you created in your export.
#Choose the calendar that you wish to import the data to.
#Click the '''Import''' button.
#You will receive a confirmation regarding the number of events that were imported.

=====Palm Desktop=====
{{section-stub}}

=====Facebook=====
The social-networking website [[Facebook]] provides a service for creating social events, and allows users to subscribe to an [[iCalendar]] resource containing their events. For more information, see [[Facebook#Calendaring_and_Facebook|Facebook - Calendaring and Facebook]].

=====A Different Google Calendar Account=====

If you would like to import a calendar from a different google calendar account, google provides a way to export you calendars as a zip file in .ics format

To export your old google calendar:
# Log into your old google account and navigate to the google calendar page.
# On the left-hand side in the "My Calendars" box click the settings link.
# Next, click the link that says "Export My Calendars". This will download your calendars into a zip file which you can then import into your new google calendar account.

To import your calendars:
# From the Add button at the top of the calendar list select Import Calendar.
# Browse to the file you just recently created in the export.
# Choose the calendar that you wish to import the data to.
# Click the Import button.
# You will receive a confirmation regarding the number of events that were imported.

==Tips==

===Selecting a custom date range===

You can view a custom date range (for example, a three week period, or the two days of the nobel conference) by clicking dragging your mouse over the mini-calendar on the left hand side of the screen.

===Printing the Description Field for Events===

To print the information in the Description Field for events from Google Calendar
*switch to '''Agenda View'''
*select '''Print'''
*check the '''Print Descriptions''' checkbox (4th option)
*'''print'''

===Task List===

While google calendar does not have a task list on its own, you can add a task list by using "Remember The Milk." See [http://www.rememberthemilk.com/services/googlecalendar/ http://www.rememberthemilk.com/services/googlecalendar/] for more details.

==Syncing Google Calendar with other programs/devices==

It is possible to synchronize your Google Calendar with many [[smart phone]], [[PDA]], and [[desktop]] computer [[programs]].

There are valid reasons to do this, but before you start heading down that path please ask yourself, "Why don't I want to use the web interface?" The web interface is easy to use, and more features will work using the web interface than any other method.

If you decide that you do have a need to synchronize your calendar, for GTS's current recommendations for your device or program, please see [[Google Calendar Syncing]]

{{tech help}}

==External links==
* [http://services.google.com/apps/resources/overviews_breeze/Calendar/index.html Video tutorial]
* [http://www.google.com/support/calendar/ Google Calendar Help Center]
* [http://groups.google.com/group/Google-Calendar-Help Google Calendar Help Group]

[[Category:Google]]
[[Category:Calendar]]